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Agenda & Minutes

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Agendas are posted until the meeting date takes place.  Minutes are posted once they have been approved.

Planning Commission (View All)

Planning Commission Agenda and Minutes

Thursday, May 24, 2018

The regular meeting of the Planning Commission was called to order at 5:30 PM in the City Hall Council Chambers on the above date with the following members and staff in attendance:
Commissioners Present
David McFadden, Vice Chair
David Culbertson
Joe Foley
Bill Mansfield
E.J. McManus
Alex Poythress
Commissioners Absent
Patrick Miranda, Chair, Unexcused Absence       
Mark McKechnie, Excused Absence       
Jared Pulver, Unexcused Absence
Staff Present
Kelly Akin, Assistant Planning Director
Eric Mitton, Deputy City Attorney
Alex Georgevitch, City Engineer
Greg Kleinberg, Fire Marshal
Terri Rozzana, Recording Secretary
10.          Roll Call
20.          Consent Calendar/Written Communications.
20.1        LDP-18-028 Final Order of a request for tentative plat approval of a proposed two-lot partition on a 0.44-acre parcel located at 2815 Lone Pine Road within the SFR-4 (Single-Family Residential, four dwelling units per gross acre)) zoning district (371W17DD1400); Applicant: Tom Gaffey; Agent: Hoffbuhr & Associates Inc.; Planner: Dustin Severs.
Motion: The Planning Commission adopted the consent calendar as submitted.
Moved by: Commissioner Foley                                Seconded by: Commissioner Culbertson
Voice Vote: Motion passed, 6–0.
30.          Minutes
30.1        The minutes for May 10, 2018, were approved as submitted.
40.          Oral and Written Requests and Communications.  None. 
Eric Mitton, Deputy City Attorney, read the Quasi-Judicial Statement.
50.          Public Hearings – Continuance Request
50.1 PUD-18-031 / ZC-18-036 / LDS-18-044 Consideration of a Preliminary PUD Plan for Springbrook Park Planned Unit Development, including a request for tentative plat approval for a 51-lot residential subdivision, and a request for a change of zone from SFR-6 (Single-Family Residential, six dwelling units per gross acre) to MFR-15 (Multiple Family Residential, fifteen dwelling units per gross acre) on an approximate 9.51-acre portion of the property; on a 19.66-acre tract of land located at the corner of Springbrook Road and  Hondeleau Lane within the SFR-6 zoning district (371W08BD500); Applicant, Springbrook Park, LLC.; Agent, Steven Swartsley; Planner, Dustin Severs.  The applicant requests to continue this time to the Thursday, June 14, 2018, Planning Commission meeting.
Vice Chair McFadden inquired whether any Commissioners have a conflict of interest or ex-parte communication they would like to disclose.  Commissioner Culbertson disclosed that he had an interest in the property and recused himself.    
Vice Chair McFadden inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
The Public Hearing was opened.
a. Donald Chambers, 1665 Hondeleau Lane, Medford, Oregon, 97504.  Mr. Chambers stated that the neighborhood has high density dwellings already.  Changing it to a higher density is causing more problems.  There are over 35 houses that drive down a small street, Hondeleau Lane, to come or go.  His house is on the corner and all day he has semi-trucks, soccer moms and school buses.  His house is where the children get on and off the buses. There are no parks in the area.  No place for the children to play in a park.  They are cramming more and more houses in the area.  He is opposed to this application.        
Motion: The Planning Commission continued PUD-18-031, ZC-18-036 and LDS-18-044, per the applicant’s request to the Thursday, June 14, 2018, Planning Commission meeting.
Moved by: Commissioner Foley                                Seconded by: Commissioner Poythress
Roll Call Vote:  Motion passed, 5-0-1, with Commissioner Culbertson recusing himself.
60.  Reports
60.1            Site Plan and Architectural Commission.
Commissioner Culbertson reported that the Site Plan and Architectural Commission met Friday, May 18, 2018 but they did not have a quorum.  Immediately after the regular meeting they had a study session.  The topic of discussion was Senate Bill 1051 and Interim Design Guidelines.  
60.2        Report of the Joint Transportation Subcommittee. None.
60.3        Planning Department
Kelly Akin, Assistant Planning Director, reported that the director of Land Conservation and Development approved the Urban Growth Boundary amendment last Friday.  The appeal period ends June 8, 2018. 
The Planning Commission’s regular study session scheduled for Monday, May 28, 2018, is cancelled due to Memorial Day. 
There is a Planning Commission study session scheduled for Monday, June 11, 2018.  Discussions will be on Temporary Cooling/Warming shelters, Senate Bill 1051 – Interim Design Guidelines and Outdoor Marijuana Grows.
The Planning Commission has business scheduled for Thursday June 14, 2018, Thursday, June 28, 2018 and Thursday, July 12, 2018.
Last week the City Council did another Neighborhood Stabilization Program grant for a house on Timothy. 
At the next City Council meeting they will hear the Parks text amendment and also chickens.
Tonight the City Council is having a study session reviewing the first draft of the Transportation System Plan.  It will be back before them scheduled for mid-June, wrapping up in August.
Related to the Urban Growth Boundary amendment these items have to be done before annexing property can take place.  The Transportation System Plan is a component, Urbanization Plans, Wetlands and Housing standards that Site Plan and Architectural Commission is starting to work on. 
Coming soon to a Planning Commission study session is marijuana outdoor grows.                        
70.          Messages and Papers from the Chair.  None.  
80.          Remarks from the City Attorney. None
90.          Propositions and Remarks from the Commission. None.
100.        Adjournment
The meeting was adjourned at 5:46 p.m. The proceedings of this meeting were digitally recorded and are filed in the City Recorder’s office.
Submitted by:
Terri L. Rozzana                                                                
Recording Secretary                                                                                      
David McFadden
Planning Commission Vice Chair                                                               
Approved: June 14, 2018

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