Agenda & Minutes

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City Council Meeting Agenda & Minutes

Minutes
Thursday, July 05, 2018

AGENDA
July 5, 2018

6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon

10.    Roll Call

 
20.    Recognitions, Community Group Reports
        
30.    Oral Requests and Communications from the Audience
         Comments will be limited to 4 minutes per individual, group or organization.  PLEASE SIGN IN.
 
         30.1     Alba Delegation – Medford Sister City
 
40.    Public Hearings
Comments are limited to a total of 30 minutes for applicants and/or their representatives.  You may request a 5-minute rebuttal time.  Appellants and/or their representatives are limited to a total of 30 minutes and if the applicant is not the appellant they will also be allowed a total of 30 minutes.  All others will be limited to 4 minutes. PLEASE SIGN IN.
 
40.1     The continuation of a public hearing of an appeal regarding a Street Tree Permit decision for 101 N. Central Avenue, adjacent to Central Art Supply.
 
         40.2     Consideration of a request for a six-month extension to complete hazardous repairs at 602 S. Central Avenue.
 
50.    Approval or Correction of the Minutes of the June 21, 2018 Regular Meeting
 
60.    Consent Calendar
         60.1     COUNCIL BILL 2018-78 An ordinance authorizing exemption from competitive bidding and awarding a contract in the amount of $166,616.00 to Tiburon, Inc., a TriTech Software Systems Company for continued technical support and future software enhancements.
 
         60.2     COUNCIL BILL 2018-79 A resolution authorizing the signing of checks, check-warrants and warrants of the City of Medford by Ryan Martin, as Chief Financial Officer, and Karen Spoonts, as City Recorder, or by facsimiles of said signatures, at banking depositories of the City of Medford.
 
         60.3     COUNCIL BILL 2018-80 An ordinance authorizing execution of a contract in an amount of $1,408,523.34 with Emergency Communications of Southern Oregon to provide police dispatch services for fiscal year 2018-19.
 
         60.4     COUNCIL BILL 2018-81 An ordinance authorizing execution of a contract in an amount of $681,255.61 with Emergency Communications of Southern Oregon to provide fire dispatch services for fiscal year 2018-19.
 
70.    Items Removed from Consent Calendar
 
 
80.    Ordinances and Resolutions
         80.1     COUNCIL BILL 2018-71 – SECOND READING – An ordinance amending sections 2.204, 2.438, 2.461, and 2.470 of the Medford Municipal Code pertaining to the structure of membership of various Commissions effective January 1, 2019.
 
         80.2     COUNCIL BILL 2018-75 – SECOND READING – An ordinance adding section 5.660 of the Medford Municipal Code pertaining to transportation of marijuana.
 
         80.3     COUNCIL BILL 2018-82  An ordinance amending section 5.310 of the Medford Municipal Code pertaining to alcoholic beverages and special events.
 
         80.4     COUNCIL BILL 2018-83 An ordinance authorizing a contract with Rogue Retreat to manage a transitional housing campground, named Hope Village.
 
90.    Council Business
         90.1     Proclamations issued: None
 
         90.2     Committee Reports and Communications
 
100.  City Manager and Staff Reports
         100.2   Further reports from City Manager
 
110.  Adjournment

MINUTES
July 5, 2018

6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon

The regular meeting of the Medford City Council was called to order at 6:00 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks (arrived at 6:07 p.m.), Tim D’Alessandro, Dick Gordon, Tim Jackle, Kevin Stine, Kim Wallan
 
City Manager Brian Sjothun; Deputy City Manager Kelly Madding; Deputy City Attorney Eric Mitton; Deputy City Recorder Winnie Shepard
 
Councilmember Michael Zarosinski was absent.
 
20.    Recognitions, Community Group Reports
         None.
 
30.    Oral Requests and Communications from the Audience
         30.1     Alba Delegation – Medford Sister City
Liz Smith, Medford, provided a brief history of the Alba Sister City program over the years. She introduced Alba Mayor Maurizio Marello, his daughter Eloisa Marello, Vice Mayor/Council President Roberto Giachino, Alba Councilmember Anna Chiara Cavallotto, and the First Ambassador from Alba to Medford Pino Dutto who also served as an interpreter.
 
Mayor Wheeler, Alba Mayor Marello and Mr. Dutto all expressed their gratitude for the Alba Sister City program.  
 
30.2     Robert Shand, Medford, spoke about the Liberty Park area and possible mixed use zoning options for various areas in Medford.
 
30.3     Tom Fischer, Jacksonville, spoke in support of Rogue Retreat.
 
30.4     Deniese Sanchez, Medford, spoke in support of Rogue Retreat.
 
30.5     Edward Trujillo, Medford, spoke in support of Hope Village.
 
30.6     John Valladao, Medford, spoke in support of Hope Village.
 
40.    Public Hearings
40.1     The continuation of a public hearing of an appeal regarding a Street Tree Permit decision for 101 N. Central Avenue, adjacent to Central Art Supply.
 
Parks and Recreation Director Rich Rosenthal provided the staff report noting the street tree program has not changed much over the years and the cost for removing this tree was not budgeted.
 
City Arborist Adam Airoldi advised that staff did not believe that removing the tree would fix Mr. Ebert’s water problem. He requested a replacement tree in the downtown area if Council decided to remove this tree.
 
         Public hearing opened.
 
Dan Ebert explained that the placement of the street tree is causing water to enter his basement through the tree well. He voiced concerns about requiring him to place a tree in another area.  Specifically, he questioned the cost, location, type of tree, and who would make the final decision regarding a replacement tree.
 
Mr. Ebert agreed to replace the tree in front of his store if its removal did not cure his water issues. He outlined the various attempts to eliminate the water leaking into his basement. Mr. Ebert believed the existing tree well should be sealed.
 
Public hearing closed.
 
Motion:  Approve the street tree permit decision regarding the street tree and tree well at 101 N. Central Avenue under the condition that the applicant is financially responsible for the tree removal and tree well sealing.
Moved by:  Tim Jackle                                                     Seconded by:  Dick Gordon
 
Councilmember Jackle recommended that the City pay for any “replacement tree” in Vogel Plaza. He was hopeful that this would eliminate Mr. Ebert’s problem.
 
Roll call: Councilmembers D’Alessandro, Gordon, Jackle, Stine and Wallan voting yes; Councilmembers Bearnson and Brooks voting no.
Motion carried and so ordered.
 
         40.2     Consideration of a request for a six-month extension to complete hazardous repairs at 602 S. Central Avenue.
 
            Public Works Director Cory Crebbin provided the staff report outlining the Code requirements and that staff recommended approving the six month extension.
 
Public hearing opened.
 
Tanner Elliott, owner of the property at 602 S. Central Avenue, agreed that the sidewalk needed to be repaired. He advised he recently purchased the property and was remodeling it.  Because the sidewalk repair was an unanticipated expense, he requested an extension.
 
Public hearing closed.
 
Motion:  Approve the six month extension to repair the defective sidewalk at 602 S. Central Avenue.
Moved by:  Kevin Stine                                                    Seconded by:  Kim Wallan
 
Council, Mr. Crebbin and Deputy City Attorney Eric Mitton discussed whether the City was indemnified during the extension period; Mr. Mitton advised that an agreement could be created, but because Code Section 3.010 provided indemnity, an agreement was not required.
 
Roll call:  Councilmembers unanimously approved.
Motion carried and so ordered.
 
50.    Approval or Correction of the Minutes of the June 21, 2018 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.
 
60.    Consent Calendar
         60.1     COUNCIL BILL 2018-78 An ordinance authorizing exemption from competitive bidding and awarding a contract in the amount of $166,616.00 to Tiburon, Inc., a TriTech Software Systems Company for continued technical support and future software enhancements.
 
         60.2     COUNCIL BILL 2018-79 A resolution authorizing the signing of checks, check-warrants and warrants of the City of Medford by Ryan Martin, as Chief Financial Officer, and Karen Spoonts, as City Recorder, or by facsimiles of said signatures, at banking depositories of the City of Medford.
 
         60.3     COUNCIL BILL 2018-80 An ordinance authorizing execution of a contract in an amount of $1,408,523.34 with Emergency Communications of Southern Oregon to provide police dispatch services for fiscal year 2018-19.
 
         60.4     COUNCIL BILL 2018-81 An ordinance authorizing execution of a contract in an amount of $681,255.61 with Emergency Communications of Southern Oregon to provide fire dispatch services for fiscal year 2018-19.
 
Motion:  Adopt the consent calendar.
Moved by:  Kevin Stine                                                    Seconded by: Dick Gordon
Roll callCouncilmembers unanimously approved.
Motion carried and so ordered.  Council Bills 2018-78, 2018-79, 2018-80 and 2018-81 were duly adopted.
 
70.    Items Removed from Consent Calendar
         None.
 
80.    Ordinances and Resolutions
         80.1     COUNCIL BILL 2018-71 – SECOND READING – An ordinance amending sections 2.204, 2.438, 2.461, and 2.470 of the Medford Municipal Code pertaining to the structure of membership of various Commissions effective January 1, 2019.
 
Motion:  Approve the ordinance.
Moved by:  Tim D’Alessandro                                          Seconded by: Dick Gordon
Roll call:  Councilmembers Brooks, D’Alessandro, Gordon, Jackle, Stine and Wallan voting yes; Councilmember Bearnson voting no.
Motion carried and so ordered. Council Bill 2018-71 was duly adopted.
 
         80.2     COUNCIL BILL 2018-75 – SECOND READING – An ordinance adding section 5.660 of the Medford Municipal Code pertaining to transportation of marijuana.
 
Motion:  Adopt the ordinance.
Moved by:  Clay Bearnson                                               Seconded by: Kay Brooks
 
Councilmember Bearnson noted a potential conflict of interest.
 
Roll call:  Councilmembers Bearnson, Brooks, Gordon, Stine and Wallan voting yes; Councilmembers D’Alessandro and Jackle voting no.
Motion carried and so ordered.  Council Bill 2018-75 was duly adopted.
 
         80.3     COUNCIL BILL 2018-82  An ordinance amending section 5.310 of the Medford Municipal Code pertaining to alcoholic beverages and special events.
 
Motion:  Adopt the ordinance.
Moved by:  Tim D’Alessandro                                          Seconded by: Kay Brooks
 
Mr. Mitton clarified that applicants could appeal an administrative decision regarding alcohol to the City Council.
 
Roll call:  Councilmembers unanimously approved.
Motion carried and so ordered.  Council Bill 2018-82 duly adopted.
 
         80.4     COUNCIL BILL 2018-83 An ordinance authorizing a contract with Rogue Retreat to manage a transitional housing campground, named Hope Village.
 
Motion:  Adopt the ordinance.
Moved by:  Clay Bearnson                                               Seconded by:  Tim D’Alessandro
 
Deputy City Manager Kelly Madding explained there was a $20,000 letter of credit on file to protect the City against potential damages. Various Councilmembers expressed their appreciation of Rogue Retreat’s efforts. Councilmember Wallan voiced concerns about following the state statute limiting urban campgrounds to four tax lots/sites. Ms. Madding and Mr. Mitton clarified that the legal department researched the issue and determined that parcels and tax lots were not the same; the City viewed the property as two parcels. Councilmember Jackle specifically noted the City provided a variance to the parking requirement by allowing parking on a non‑paved area. 
 
Roll Call:  Councilmembers unanimously approved.
Motion carried and so ordered.  Council Bill 2018-83 was duly adopted.
 
90.    Council Business
         90.1     Proclamations issued:  None.
 
         90.2     Committee Reports and Communications
                     a.   Councilmember Bearnson reported that interviews for the Parking Commission vacancy were held.
 
Motion:  Appoint Steve Ryan to the Parking Commission for a term beginning immediately and ending January 31, 2019.
Moved by:  Clay Bearnson                                               Seconded by:  Kevin Stine
 
Councilmember Gordon requested information about Steve Ryan; Councilmember Stine provided information on his background and recommended his appointment.
 
Roll call:  Councilmembers unanimously approved.
Motion carried and so ordered.
 
100.  City Manager and Staff Reports
         100.1   Further reports from City Manager
 
a.   City Manager Sjothun noted that Monday would be the State of the City at the Chamber Forum; Councilmembers D’Alessandro and Stine requested tickets.
 
b.   Mr. Sjothun explained that soon staff would like Council direction on Rogue Valley MPO Surface Transportation Program funds. The matter would come back to Council.
 
c.   Mr. Sjothun reported that he met with Rogue Retreat staff regarding formulating the downtown cleanup and was hopeful to work with other non-profits.
 
100.2   Councilmember Bearnson reminded Council that a regional shelter discussion would be held tomorrow at 9:30 a.m. in the ACCESS Olsrud building.
 
110.  Adjournment
There being no further business, this Council meeting adjourned at 7:35 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
 
 
 
 
Winnie Shepard
Deputy City Recorder

 

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