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Agenda & Minutes

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Planning Commission (View All)

Planning Commission Agenda and Minutes

Thursday, August 23, 2018

The regular meeting of the Planning Commission was called to order at 5:30 PM in the City Hall Council Chambers on the above date with the following members and staff in attendance:
Commissioners Present
Patrick Miranda, Chair
David McFadden, Vice Chair
David Culbertson (Face Time)
Joe Foley
E.J. McManus
Commissioners Absent
Bill Mansfield, Excused Absence              
Mark McKechnie, Excused Absence       
Alex Poythress, Excused Absence           
Jared Pulver, Excused Absence
Staff Present
Kelly Akin, Assistant Planning Director
Eric Mitton, Deputy City Attorney
Terri Richards, Recording Secretary
10.          Roll Call
20.          Consent Calendar/Written Communications.
20.1 CUP-18-076 Final Order of a modification to an existing Conditional Use Permit for a private recreation facility to add parking and to allow for new construction and site modifications to the former tennis and swim club facility located on the east side of North Phoenix Road, approximately 325 feet south of Calle Vista Drive (709 N Phoenix Road, 371W27 TL 701). Applicant: North Phoenix Properties Holdings, LLC; Agent: CSA Planning; Planner: Liz Conner.
20.2 LDS-18-077 Final Order of a tentative plat for a 20 lot subdivision on approximately 3 acres within the SFR-10 (Single Family Residential – 10 dwelling units per gross acre) zoning district, located on the north side of Sweet Road approximately 270 feet east of North Ross Lane (372W26AA TL 800, 900, 1000). Applicant: Edward Fleming; Agent: Scott Sinner Consulting, Inc.; Planner: Liz Conner.
Motion: The Planning Commission adopted the consent calendar as submitted.
Moved by: Vice Chair McFadden                              Seconded by: Commissioner Foley
Voice Vote: Motion passed, 5-0.
30.          Minutes
30.1        The minutes for August 9, 2018, were approved as submitted.  
40.          Oral and Written Requests and Communications.  None. 
Eric Mitton, Deputy City Attorney, read the Quasi-Judicial Statement.
50.          Public Hearings – New Business
50.1 ZC-18-087 Consideration for request of approval for a zone change on a 0.69 acre parcel zoned C-C (Community Commercial) to C-H (Heavy Commercial) located at 111 N Fir Street between West Fifth Street and West Sixth Street with in the Downtown Historic District and Central Business District (372W25AD TL 100). Applicant: Rosebud Media LLC; Agent: Ausland Group; Planner: Liz Conner.
Chair Miranda inquired whether any Commissioners have a conflict of interest or ex-parte communication they would like to disclose.  None were disclosed.    
Chair Miranda inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
Kelly Akin, Assistant Planning Director, stated that the Zone Change approval criteria can be found in the Medford Land Development Code Section 10.227 which is now Section 10.204.  The applicable criteria were addressed in the staff report, property owner notices and hard copies are available at the entrance of Council Chambers for those in attendance.  Ms. Akin gave a staff report.
The public hearing was opened. 
a. Alan Harper, 130 A Street #6, Ashland, Oregon, 97520.  Mr. Harper reported that the project is in the midst of development and design.    
Mr. Harper reserved rebuttal time.
The public hearing was closed.
Motion: The Planning Commission adopts the findings as recommended by staff and directs staff to prepare the Final Order for approval of ZC-18-087 per the staff report dated August 16, 2018, including Exhibits A through H.          
Moved by: Vice Chair McFadden                              Seconded by: Commissioner Foley
Roll Call Vote:  Motion passed, 5-0.
60.  Reports
60.1            Site Plan and Architectural Commission.
Commissioner Culbertson reported that the Site Plan and Architectural Commission met on Friday, August 17, 2018.  He was unable to attend.  On their agenda was a 5000 square foot addition to an existing trucking facility.  Mr. Culbertson deferred what went on in the meeting to Ms. Akin. 
Ms. Akin reported that the Site Plan and Architectural Commission discussed Heartland Express located on Sage Road between McAndrews and Ehrman Way.  It was formerly Gordon Trucking.  The discussion was on access.  They have three access points on Sage Road.  The Commission allowed those three access points to continue because of how the site functions.  There was also discussion on whether or not the frontage landscaping should be updated.  The Commission required it be updated. 
60.2        Report of the Joint Transportation Subcommittee.
Chair Miranda reported that the Joint Transportation Subcommittee has not met since July.  They plan to meet in September. 
60.3        Planning Department
Ms. Akin, reported that the Planning Commission study session scheduled for Monday, August 27, 2018 has been canceled. 
The City Council has requested a study session with the Planning Commission to discuss upcoming code amendments related to housing and accessory dwelling units.  It will be held Monday, September 24, 2018, at 6:00 p.m. in the Prescott Room.  The regular noon Planning Commission study session will be canceled. 
There is business scheduled for the Planning Commission through October.  The dates are Thursday, September 13, 2018, Thursday, September 27, 2018, Thursday, October 11, 2018 and Thursday, October 25, 2018.
Last week the City Council continued the Senate Bill 1051 Interim Design Standards to the next meeting.   They the GLUP map amendment on Airport Road for Grace Christian School.
Next week the City Council will hear the Senate Bill 1051 Interim Design Standards, an annexation initiation at Table Rock and Biddle and Small Cell Facilities. 
Tonight the City Council is having their final study session on the Transportation System Plan and Temporary Cooling and Warming Shelters.
At the next City Council study session they will hear Urbanization Plans and Wetlands. 
Once the Transportation System Plan, Urbanization Plans and Wetlands gets adopted the City will be ready to start annexing and expanding into the new Urban Growth Boundary.        
70.          Messages and Papers from the Chair.  None.  
80.          Remarks from the City Attorney. None
90.          Propositions and Remarks from the Commission. None.
100.        Adjournment
The meeting was adjourned at 5:49 p.m. The proceedings of this meeting were digitally recorded and are filed in the City Recorder’s office.
Submitted by:
Terri L. Richards                                                               
Recording Secretary                                                                      
Patrick Miranda                                                               
Planning Commission Chair

Approved: September 13, 2018

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