Agenda & Minutes

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City Council Meeting Agenda & Minutes

Minutes
Thursday, September 06, 2018

AGENDA
September 6, 2018

6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon
 
10.    Roll Call
 
20.    Recognitions, Community Group Reports
         20.1        Multi-Cultural Fair and Commission update – Marta Tarantsey and Debra Lee
 
30.    Oral Requests and Communications from the Audience
         Comments will be limited to 4 minutes per individual, group or organization.  PLEASE SIGN IN.
 
40.    Public Hearings
Comments are limited to a total of 30 minutes for applicants and/or their representatives.  You may request a 5-minute rebuttal time.  Appellants and/or their representatives are limited to a total of 30 minutes and if the applicant is not the appellant they will also be allowed a total of 30 minutes.  All others will be limited to 4 minutes. PLEASE SIGN IN.
 
40.1     COUNCIL BILL 2018-100 - CONTINUED - An ordinance amending section 10.200, and adding sections 10.141, 10.715A, 10.716A, 10.717, 10.718, and 10.719 of the Medford Municipal Code to gain conformance with Senate Bill 1051 and to establish standards for multiple-family dwelling projects consisting of three or more attached units. (DCA-17-111) Land Use, Legislative
 
         40.2     COUNCIL BILL 2018-106 An ordinance amending sections 10.108, 10.110, 10.142, 10.824 and adding section 10.164 of the Medford Municipal Code to allow for installation of small or micro cell wireless communication facilities within the public right-of-way. (DCA-17-091) Land Use, Legislative
 
50.    Approval or Correction of the Minutes of the August 16, 2018 Regular Meeting
 
60.    Consent Calendar
         60.1     COUNCIL BILL 2018-107 An ordinance authorizing execution of an agreement between the City of Medford and the International Association of Fire Fighters Local 1431 concerning wages, hours, fringe benefits, and other working conditions from July 1, 2017, through June 30, 2020.
 
         60.2     COUNCIL BILL 2018-108 An ordinance approving Change Order #1 to a contract with Knife River Materials, in the amount of $120,453.00 to perform additional asphalt pavement repairs on Lawnsdale Avenue and Bullock Road.
 
         60.3     COUNCIL BILL 2018-109 An ordinance authorizing the purchase of 1.34 acres of land in an amount of $10,108.14 from the Medford Parks and Recreation Foundation for the expansion of Donahue-Frohnmayer Park.
 
    
          60.4     COUNCIL BILL 2018-110 An ordinance awarding a contract in an amount of $182,913.88 to Northwest Playground Equipment Inc. for DuraSafe surfacing for the Olsrud Family Community Playground.
 
70.    Items Removed from Consent Calendar
        
80.    Ordinances and Resolutions
         80.1     COUNCIL BILL 2018-111 An ordinance amending section 2.457 of the Medford Municipal Code to include the appointment process for members of the Traffic Coordinating Committee effective January 1, 2019.
 
90.    Council Business
         90.1     Proclamations issued:
                                    Day of Service and Remembrance – September 11, 2018
                                    Constitution Week – September 17-23, 2018
                                    Childhood Cancer Awareness Month – September 2018
 
         90.2     Committee Reports and Communications
 
100.  City Manager and Staff Reports
         100.1   Cell Phone Stipend for Council
 
         100.2   2019 Legislative Policy Statements
 
         100.3   Further reports from City Manager
 
110.  Adjournment

MINUTES
September 6, 2018

6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon

The regular meeting of the Medford City Council was called to order at 6:00 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:

Mayor Gary Wheeler; Councilmembers Clay Bearnson, Tim D’Alessandro, Dick Gordon, Tim Jackle, Kevin Stine, Kim Wallan, Michael Zarosinski; Councilmember Kay Brooks was absent.

City Manager Brian Sjothun; City Attorney Lori Cooper; City Recorder Karen Spoonts

20. Recognitions, Community Group Reports
20.1 Multi-Cultural Fair and Commission update – Marta Tarantsey and Debra Lee
Debra Lee thanked Council for in-kind contributions and support from various departments. Pam Lucas stated this is the 25th year of the Multi-Cultural Fair. Marta Tarantsey stated they have switched to bi-monthly meetings and have one position open.

 20.2 Bonnie Barasch was introduced as the new Human Resources Director.
 
30. Oral Requests and Communications from the Audience
30.1 Jason Williams, Medford, expressed concern with the safety in his neighborhood.

30.2 Melissa Traynor and Andrew Miller, both from the Summerfield neighborhood, questioned if the Parks Commission approved the pickle ball court in their neighborhood. If so, they would like to appeal it as lighting will be on until 10 p.m.

30.3 Bobbie Holden, Daystar Community Outreach, stated they have a solution for the homeless issue in this area.

30.4 Reilly Shepherd and Marvin Thornbrue, spoke on the homeless issues. Councilmember Zarosinski stated that the City is working on the homeless issues.

30.5 Dana Gavin, David Stepp, and Sarah James spoke on the homeless issues, the need for a solution, and the homeless breaking into the James’ home.

Councilmember Zarosinski stated we heard from concerned people and those wanting to help. We are trying to stabilize neighborhoods, and continue to look for ways to improve the situation. We can’t keep people locked up; in the meantime we will work on drug houses, Greenway sweeps, and solutions such as the livability team. We’re sponsoring the cleanup of downtown. No one is turning a blind eye to this situation. Councilmember D’Alessandro stated we are partnering with other jurisdictions to deal with the situation. It is a slow process but it is being addressed. Councilmember Bearnson noted he has had issues at his home and business. Attorney Cooper asked the Police not to cite camping for one day as they had to review a recent case in another state. Prohibited camping is being cited and offenders are not getting away with it. Attorney Cooper noted we have to obey Federal law and the Police take an oath to uphold the law. Councilmember Stine spoke about the Police upholding the law, that Mayor and Council does live in Medford and are concerned too. Mayor Wheeler stated we do want to hear from the public and we are working through the situation. City Manager Sjothun stated we need a bigger jail and the County needs to hear from the public. He noted the public can contact state officials to get more beds for the mentally ill. Medford is not the mecca of the homeless issue as it is everywhere.

40. Public Hearings
40.1  COUNCIL BILL 2018-100 - CONTINUED - An ordinance amending section 10.200, and adding sections 10.141, 10.715A, 10.716A, 10.717, 10.718, and 10.719 of the Medford Municipal Code to gain conformance with Senate Bill 1051 and to establish standards for multiple-family dwelling projects consisting of three or more attached units. (DCA-17-111)

Seth Adams, Planner III, presented the staff report. Councilmember Zarosinski questioned how this would apply to a row house, Mr. Adams noted you could have the parking in the rear or off to one side. Councilmember Stine would like this to go to SPAC. Councilmember Gordon questioned automobile circulation; Mr. Adams noted that pertains to drive aisles and does not include roadways for ingress/egress.

Public hearing opened.
Mayor Wheeler noted we did receive a letter from Mr. Knox which will be part of the record.
No one spoke.
Public hearing closed.

Motion:  Approve the ordinance as recommended by staff and SPAC.
Moved by: Clay Bearnson  Seconded by:  Tim Jackle

Councilmember Jackle stated he liked the idea that SPAC will make the final decision. The glazing would be 15%, which SPAC thought would be achievable.

Amended Motion: Amend motion to Alternative #2 timeline.
Moved by: Kevin Stine  Seconded by:  Dick Gordon

Councilmember Jackle questioned whether an applicant can waive the timeline; Deputy City Attorney Mitton noted we structure this at the beginning pertaining to subjective decision making; there will be a different timeline given.

Amended Motion Roll call:  Councilmembers D’Alessandro, Gordon, Stine, and Wallan voting yes; Bearnson, Jackle and Zarosinski voting no.
Motion carried and so ordered.

Main Motion Roll call:  Councilmembers Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan and Zarosinski voting yes.
Motion carried and so ordered.

 40.2 COUNCIL BILL 2018-106 An ordinance amending sections 10.108, 10.110, 10.142, 10.824 and adding section 10.164 of the Medford Municipal Code to allow for installation of small or micro cell wireless communication facilities within the public right-of-way. (DCA-17-091)

Carla Paladino, Principal Planner, presented the staff report. Councilmember D’Alessandro questioned locations where this would be available; Ms. Paladino stated Mobilitie would be looking at two or three sites. Councilmember Gordon thought the Council approved a franchise agreement with Mobilitie. He questioned who would approve the requirement; Ms. Paladino stated the franchise agreement would still be approved by Council. Attorney Cooper clarified the language as noted in the staff report. Councilmember Jackle questioned the use in residential zones; Ms. Paladino noted it is not conditional in residential zones.

Public hearing opened.
No one spoke.
Public hearing closed.

Motion:  Approve the ordinance with the amendment that small or micro cell wireless communication facilities are only allowed in residential zones with a conditional use permit.
Moved by: Tim Jackle Seconded by:  Kim Wallan
Roll call:  Councilmembers Bearnson, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Motion carried and so ordered. 

50. Approval or Correction of the Minutes of the August 16, 2018 Regular Meeting
 There being no additions or corrections, the minutes were approved as presented.
**********

Mayor Wheeler called a recess at 7:44 p.m.; the meeting resumed at 7:56 p.m. with the same members present.
**********

60. Consent Calendar
60.1 COUNCIL BILL 2018-107 An ordinance authorizing execution of an agreement between the City of Medford and the International Association of Fire Fighters Local 1431 concerning wages, hours, fringe benefits, and other working conditions from July 1, 2017, through June 30, 2020.

60.2 COUNCIL BILL 2018-108 An ordinance approving Change Order #1 to a contract with Knife River Materials, in the amount of $120,453.00 to perform additional asphalt pavement repairs on Lawnsdale Avenue and Bullock Road.

60.3 COUNCIL BILL 2018-109 An ordinance authorizing the purchase of 1.34 acres of land in an amount of $10,108.14 from the Medford Parks and Recreation Foundation for the expansion of Donahue-Frohnmayer Park.

60.4 COUNCIL BILL 2018-110 An ordinance awarding a contract in an amount of $182,913.88 to Northwest Playground Equipment Inc. for DuraSafe surfacing for the Olsrud Family Community Playground.

Attorney Cooper spoke to the clarification of Council Bill 2018-109 and 2018-110.

Motion:  Adopt consent calendar with the clarifications noted by Attorney Cooper.
Moved by:  Clay Bearnson Seconded by:  Tim D’Alessandro
Roll call:  Councilmembers Bearnson, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Motion carried and so ordered.  Council Bills approved: #2018-107, 2018-108, 2018-109, 2018-110.    

70. Items Removed from Consent Calendar
 
80. Ordinances and Resolutions
80.1 COUNCIL BILL 2018-111 An ordinance amending section 2.457 of the Medford Municipal Code to include the appointment process for members of the Traffic Coordinating Committee effective January 1, 2019.

Motion:  Approve the ordinance.
Moved by:  Clay Bearnson Seconded by:  Dick Gordon
Roll call:  Councilmembers Bearnson, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Ordinance #2018-111 was duly adopted.

90. Council Business
 90.1 Proclamations issued:
    Day of Service and Remembrance – September 11, 2018
    Constitution Week – September 17-23, 2018
    Childhood Cancer Awareness Month – September 2018

 90.2 Committee Reports and Communications
  a. Site Plan and Architectural Commission Appointment

Motion:  Appoint Milo Smith to the contractor position on the Site Plan and Architectural Commission with a term beginning immediately and expiring January 31, 2022.
Moved by:  Dick Gordon Seconded by:  Kim Wallan
Roll call:  Councilmembers Bearnson, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Motion carried and so ordered.

  b. Councilmember D’Alessandro stated he has been attending the Olsrud Playground Steering Committee meetings. The actual build dates will be September-October. Parks and Recreation Director Rich Rosenthal stated people can be involved by going to the PlayMedford.com web site.

  c. Councilmember Wallan stated the Cemetery Committee members believe reporting directly to the Parks and Recreation Commission has been beneficial.

100. City Manager and Staff Reports
100.1 Cell Phone Stipend for Council
CFO/Assistant City Manager Martin stated the stipend for cell phones will be taxable and is looking for Council direction. Mr. Sjothun noted the City would provide the stipend and a 1099 would be given to Council.

Motion:  Direct staff to reimburse Council cell phone expenses at the amount provided to City staff, currently at $65/month, if they elect to participate.
Moved by:  Michael Zarosinski Seconded by:  Kevin Stine

Councilmember Wallan questioned if a stipend land line would be considered; Attorney Cooper noted she would have to review the Administrative Regulation.

Roll call:  Councilmembers Bearnson, D’Alessandro, Jackle, Stine, Wallan, and Zarosinski voting yes; Gordon voting no.
Motion carried and so ordered.

100.2 2019 Legislative Policy Statements
Mr. Sjothun noted the Legislative Policy Statement was developed over the course of the last few months. Approving this statement does not prevent changes but we would have the ability to review the statement with Cindy Robert, our state lobbyist.  Mr. Sjothun would like to present this to candidates that represent the state and house side.

Councilmember Bearnson questioned how the money would be used that would be allocated to SOREDI. Ms. Wallan questioned the same and will be asking that question. She noted we run against the land use issue over and over. Councilmember Zarosinski noted an issue has come up pertaining to ambulance service. The Oregon Fire Chief Association is asking for changes on how ambulance services are decided. Medford is asking for better coordination between Mercy Flights and Medford and would like to be included on the table. Mr. Sjothun noted this is an example of things that could come up which we would work with Cindy Robert on.

Motion:  Approve the 2018-19 Legislative Policy Statement.
Moved by:  Clay Bearnson Seconded by:  Michael Zarosinski
Roll call:  Councilmembers Bearnson, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Motion carried and so ordered.

100.3 Further reports from City Manager
 
110. Adjournment
There being no further business, this Council meeting adjourned at 8:29 p.m.

The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.



Karen M. Spoonts, MMC
City Recorder

 

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