Agenda & Minutes

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City Council Meeting Agenda & Minutes

Minutes
Thursday, October 04, 2018

AGENDA
October 4, 2018

6:00 p.m.
Medford City Hall, Council Chambers
411 W. 8th Street, Medford, Oregon
 
 
10.    Roll Call
 
20.    Recognitions, Community Group Reports
 
30.    Oral Requests and Communications from the Audience
         Comments will be limited to 4 minutes per individual, group or organization.  PLEASE SIGN IN.
 
40.    Public Hearings
 
50.    Approval or Correction of the Minutes of the September 20, 2018 Regular Meeting
 
60.    Consent Calendar
        
70.    Items Removed from Consent Calendar
 
80.    Ordinances and Resolutions
         80.1     COUNCIL BILL 2018-114 (CONTINUED from September 20, 2018) - A resolution adopting a revised investment policy for the City of Medford.
 
         80.2     COUNCIL BILL 2018-117 A resolution initiating annexation to the City of Medford of an approximate 1.65 acre parcel, including an adjacent right-of-way located at the southeast corner of Table Rock Road and Biddle Road (4256 Table Rock Road), and concurrent zone change from County LI (Light Industrial) to City I-L (Light Industrial) and designated within the Limited Industrial (I-00) Overlay District, and withdrawal of said property from Medford Rural Fire Protection District #2, effective pursuant to State Law. (A-18-083)
 
         80.3     COUNCIL BILL 2018-118 A resolution authorizing funding of a grant in the amount of $30,000.00 for the Continuum of Care Coordinator for fiscal year 2019.
 
90.    Council Business
         90.1     Proclamations issued:
                        Fire Prevention Week – October 7-13, 2018
                        National Community Planning Month – October 2018
 
         90.2     Committee Reports and Communications
 
100.  City Manager and Staff Reports
         100.1   Further reports from City Manager
 
110.  Adjournment



MINUTES
October 4, 2018

6:00 p.m.
Medford City Hall, Council Chambers
411 W. 8th Street, Medford, Oregon


The regular meeting of the Medford City Council was called to order at 6:00 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:

Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Tim Jackle, Kevin Stine, Kim Wallan, Michael Zarosinski

Acting City Manager Ryan Martin, Deputy City Manager Eric Zimmerman, City Attorney Lori Cooper, Deputy City Recorder Winnie Shepard

Mayor Wheeler introduced and provided backgrounds for the Chief Financial Officer/Assistant City Manager Ryan Martin and Deputy City Manager Eric Zimmerman

20. Recognitions, Community Group Reports
None.

30. Oral Requests and Communications from the Audience
 30.1 Robert Shand, Medford, requested removing the sculpture from Mayor’s fountain and placing it along Bear Creek. 
 
40. Public Hearings
None.  

50. Approval or Correction of the Minutes of the September 20, 2018 Regular Meeting
Councilmember Gordon requested delaying approval of the minutes until the next meeting as he needed time to review portions that were unclear to him.

60. Consent Calendar
 None.
 
70. Items Removed from Consent Calendar
 None.

80. Ordinances and Resolutions
 80.1 COUNCIL BILL 2018-114 (CONTINUED from September 20, 2018) - A resolution adopting a revised investment policy for the City of Medford.

Acting City Manager, Chief Financial Officer/Assistant City Manager Ryan Martin noted this is the eighth investment policy since approximately 1982. Revisions were made by our investment advisor and were approved by the Oregon Short-Term Fund Board. Mr. Martin noted the main recommendations were outlined in the Agenda Item Commentary.  

Council President Zarosinski clarified that the topic was postponed from the last meeting due to a clerical error.

Mr. Martin explained there is a requirement for annual review of the investment policy.  In addition, there was an RFP issued to select an investment advisor, which was extended one year with an option for a second year renewal. 

Motion:  Approve the resolution.
Moved by:  Tim D’Alessandro                 Seconded by:  Michael Zarosinski
Roll call:  Councilmembers Bearnson, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes; Councilmember Brooks abstaining.
Motion carried and so ordered.

 80.2 COUNCIL BILL 2018-117 A resolution initiating annexation to the City of Medford of an approximate 1.65 acre parcel, including an adjacent right-of-way located at the southeast corner of Table Rock Road and Biddle Road (4256 Table Rock Road), and concurrent zone change from County LI (Light Industrial) to City I-L (Light Industrial) and designated within the Limited Industrial (I-00) Overlay District, and withdrawal of said property from Medford Rural Fire Protection District #2, effective pursuant to State Law. (A-18-083)

Motion:  Approve the ordinance.
Moved by:  Kevin Stine                  Seconded by:  Tim D’Alessandro
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Motion carried and so ordered.

 80.3 COUNCIL BILL 2018-118 A resolution authorizing funding of a grant in the amount of $30,000.00 for the Continuum of Care Coordinator for fiscal year 2019.

Councilmember Gordon expressed his appreciation of this program, noting it helps the City and agencies to better assist with homeless issues. Councilmember Wallan noted she attended the legislative session priorities session of the Continuum of Care Board and spoke about the efforts of various community agencies.

Councilmember Bearnson recommended offering tax incentives to people involved in providing housing for people in the HMIS system. Continuum of Care Homeless Prevention Coordinator Connie Wilkerson explained that the Homeless Management Information System (HMIS) is an intake program. Participants also receive a vulnerability assessment and assistance based on needs. Continuum of Care is working to coordinate efforts with outside agencies to eliminate duplication of services across county lines.

Council President Zarosinski declared for the record that he is on the board of Access.  He checked with legal counsel and there was no conflict with him participating in this vote.

Motion:  Approve the resolution.
Moved by:  Dick Gordon                 Seconded by:  Tim D’Alessandro
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Motion carried and so ordered.

90. Council Business
 90.1 Proclamations issued:
   Fire Prevention Week – October 7-13, 2018
   National Community Planning Month – October 2018

 90.2 Committee Reports and Communications
  a. Council President Michael Zarosinski reported on items discussed during the evening’s meeting of the Council Officers:

(1) An agreement had been reached with the Police Department’s bargaining unit for a new employment contract.  The contract will be submitted for Council approval at a future meeting.

(2)  Staff will research the possibility of a franchise agreement with Rogue Valley Sewer Services, potentially without incorporating franchise fees to the customers.

(3) The purchasers of Farmington Square may work to seek approval through a state facilities agency to work around seeking our Hospital Facilities Authority Board and Council approval.

(4) Council President Zarosinski nominated himself as the Councilmember to serve on the Audit Committee.  He noted that there is one applicant for the at-large position on the Audit Committee, his wife Amy Zarosinski.

Motion:  Appoint Amy Zarosinski to the Audit Committee. 
Moved by:  Clay Bearnson                  Seconded by:  Tim D’Alessandro
Roll call: Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine and Wallan voting yes; Councilmember Zarosinski abstained.
Motion carried and so ordered.

b. Councilmember Stine attended the League of Oregon Cities conference. He shared the following ideas/suggestions/comments:

(1)  City of Medford should have an app.

(2) Deed restrictions could help keep housing affordable.

(3) Many cities have stopped City Manager evaluations, as they do more harm than good.  The preferred method is a performance preview or addressing issues as they arrive.

(4) To improve the Pearl District, the City had 10 year tax abatements for building.

c. Councilmember Brooks also attended the League of Oregon Cities conference.  She shared the following ideas/suggestions/comments:

(1) City of Springfield has eight urban renewal districts and she outlined the benefits of those areas and the use of mixed zones. 

(2) Eugene has a Community Court to process low-level crimes. It is part of a partnership with outside agencies to provide volunteer opportunities for offenders.

(3) League of Oregon Cities has an app now in which the program information can be downloaded.

Councilmember Brooks elaborated on the mixed use zoning. There was a manufacturing business and a mill located next to restaurants and stores. There were sound bars and other noise preventative measures to enable the mixed uses.

100. City Manager and Staff Reports
 100.1 Chief Financial Officer/Assistant City Manager Ryan Martin noted the following:

a. PERS rates have been received. They range from 22% to 43% increase, but the good news is that the percentage is less than anticipated.

b. He expressed his appreciation of the Bear Creek playground build project and staff’s efforts to organize the event. He advised that the Parks Department needs more volunteers to help complete the build.

c. The next Operation Care is October 8, which will take place in the Whittle and Grandview area beginning at 5:45 p.m.

d. Clarified that only Councilmembers Bearnson and Stine had requested cell phone stipend. Councilmember Bearnson noted for the record that the stipend is only about $20 per month.  
  
110. Adjournment
  There being no further business, this Council meeting adjourned at 6:52 p.m.

The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.





Winnie Shepard, CMC
Deputy City Recorder
 

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