Agenda & Minutes

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City Council Meeting Agenda & Minutes

Minutes
Thursday, October 18, 2018

AGENDA
October 18, 2018

6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon
 
 
10.    Roll Call
 
20.    Recognitions, Community Group Reports
         20.1     Employee of the Quarter
 
         20.2     Quarterly and Annual Travel Medford Updates by Eli Matthews
 
30.    Oral Requests and Communications from the Audience
         Comments will be limited to 4 minutes per individual, group or organization.  PLEASE SIGN IN.
 
40.    Public Hearings
 
50.    Approval or Correction of the Minutes of the September 20 and October 4, 2018 Regular Meetings
 
60.    Consent Calendar
        
70.    Items Removed from Consent Calendar
 
80.    Ordinances and Resolutions
         80.1     COUNCIL BILL 2018-119 An ordinance amending section 2.427 of the Medford Municipal Code to clarify the jurisdiction and scope of the Police Advisory Committee.
 
         80.2     COUNCIL BILL 2018-120 An ordinance authorizing acceptance and expenditure of a Local Government Small Grant in the amount of $69,100.00 from the State of Oregon Parks and Recreation Department for the construction of Olsrud Family Community Playground located in Bear Creek Park.
 
         80.3     COUNCIL BILL 2018-121 An ordinance authorizing acceptance and expenditure of a Local Government Large Grant in the amount of $490,017.00 from the State of Oregon Parks and Recreation Department for development of Cedar Links Park.
 
         80.4     COUNCIL BILL 2018-122 An ordinance authorizing the execution of an agreement in the amount of $256,602.67 with C.A. Galpin for installation of Longstone Drive and improvements related to Cedar Links Park development.
 
90.    Council Business
         90.1     Proclamations issued:
                        Red Ribbon Week, October 23 - 31, 2018
 
         90.2     Committee Reports and Communications
 
 
100.  City Manager and Staff Reports
         100.1   Receivership Program Update
 
         100.2   Further reports from City Manager
 
110.  Adjournment


MINUTES
October 18, 2018

6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon


The regular meeting of the Medford City Council was called to order at 6:00 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:

Acting Mayor Michael Zarosinski; Councilmembers Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Tim Jackle, Kevin Stine, Kim Wallan; Mayor Gary Wheeler was absent

City Manager Brian Sjothun; Deputy City Manager Eric Zimmerman; City Attorney Lori Cooper; City Recorder Karen Spoonts

20. Recognitions, Community Group Reports
20.1   Employee of the Quarter
Tim Stevens, Assistant Parks, Recreation & Facilities Director was recognized as Employee of the Quarter.

20.2 Quarterly and Annual Travel Medford Updates by Eli Matthews
Eli Matthews of Travel Medford presented the quarterly and annual Travel Medford updates.

Councilmember Stine questioned what their new communication/event person will do; Mr. Matthews noted this position will cover e-newsletter, social media platform, and revamp community events, including side events that we already do but want to take the lead on if it relates to Travel Medford.

30. Oral Requests and Communications from the Audience
  
40. Public Hearings
 City Attorney Lori Cooper noted there was a notice for a public hearing regarding the Consolidated Annual Performance Evaluation Report for Community Development Block Grant Funds but the public hearing has been moved and noticed for November 1 at 6 p.m. She asked whether there was anyone in the audience who was there to comment on this item, and no one came forward.

50. Approval or Correction of the Minutes of the September 20 and October 4, 2018 Regular Meetings
 There being no additions or corrections, the minutes were approved as presented.

60. Consent Calendar
 
70. Items Removed from Consent Calendar

80. Ordinances and Resolutions
80.1 COUNCIL BILL 2018-119 An ordinance amending section 2.427 of the Medford Municipal Code to clarify the jurisdiction and scope of the Police Advisory Committee.

Deputy City Attorney Mitton noted this is a housekeeping change which will make the code consistent with what the Police Advisory Committee does in practice.
Councilmember Stine questioned when the terms for the commissioners would take effect; Mr. Mitton noted it would be for the new members.

Motion:  Approve the ordinance.
Moved by:  Tim Jackle               Seconded by:  Kevin Stine

Councilmember Jackle noted the Police Advisory Committee has been working on this for some time.

Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Ordinance #2018-119 was duly adopted.

 80.2 COUNCIL BILL 2018-120 An ordinance authorizing acceptance and expenditure of a Local Government Small Grant in the amount of $69,100.00 from the State of Oregon Parks and Recreation Department for the construction of Olsrud Family Community Playground located in Bear Creek Park.
  
Motion:  Approve the ordinance.
Moved by:  Tim D’Alessandro                Seconded by:  Kay Brooks
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Ordinance #2018-120 was duly adopted.

 80.3 COUNCIL BILL 2018-121 An ordinance authorizing acceptance and expenditure of a Local Government Large Grant in the amount of $490,017.00 from the State of Oregon Parks and Recreation Department for development of Cedar Links Park.
  
Motion:  Approve the ordinance.
Moved by:  Kevin Stine                Seconded by:  Dick Gordon

Councilmember Stine stated he looks forward to the pickle ball courts. Councilmember Gordon noted this was an interesting process as it is in Ward 1. Many people wrote letters in support of the grant request. Councilmember Brooks questioned if there are grants that can be applied for and used for parks on the west side; Parks, Recreation, and Facilities Director Rosenthal noted for the next biennium they will apply for grants for Midway Park in northwest Medford.

Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Ordinance #2018-121 was duly adopted.

 80.4 COUNCIL BILL 2018-122 An ordinance authorizing the execution of an agreement in the amount of $256,602.67 with C.A. Galpin for installation of Longstone Drive and improvements related to Cedar Links Park development.

Mr. Rosenthal presented the staff report. He noted Longstone Drive is on Mr. Galpin’s property. The City needs the street to be paved in order to go forward with other aspects of the park. The City’s share of developing Longstone Drive is before Council now.

Councilmember Bearnson questioned if sidewalks were not included on Longstone Drive. Mr. Rosenthal noted they are excluded at this time as Mr. Galpin is not ready to install them. The City and Mr. Galpin will execute an agreement in the future that covers sidewalks.

Motion:  Approve the ordinance.
Moved by:  Kevin Stine                Seconded by:  Tim D’Alessandro

Councilmember Bearnson agreed with Councilmembers Brooks’ comments pertaining to additional parks on the west side of the city.

Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Ordinance #2018-122 was duly adopted.

90. Council Business
90.1 Proclamations issued:
   Red Ribbon Week, October 23 - 31, 2018

90.2 Committee Reports and Communications
a. City Manager Sjothun stated that due to the possibility of a Ward 4 vacancy if Kim Wallan wins election to state office, City Recorder Spoonts has put together the procedure for a ward vacancy, which will be emailed to Council tomorrow. He noted it makes more sense to have this Council vote on a Ward 4 vacancy.

b. Councilmember Gordon noted he will make a motion for the Community Development Grants Commission. He expressed concern with no definitions outlined on items such as Healthcare representative.

Motion:  Direct staff to appoint the following people to the Community Development Grants Commission for a term beginning immediately and ending January 31, 2020: Steve Dickson as the Budget Committee representative; Carol Fiddler as the Social Service representative; and Jason Bull as the Workforce Development representative. Appoint the following with terms beginning immediately and ending January 31, 2021: Tom Sramek as a Member-at-Large; Rebecca Erickson as the Healthcare representative; and Rebecca Scott as the Local Business representative. Appoint the following with terms beginning immediately and expiring January 31, 2022. These terms are slightly longer than the designated three years: Chad McComas as the Affordable Housing representative; and Marie Cabler as a Member-at-Large.
Moved by:  Dick Gordon               Seconded by:  Kay Brooks

Councilmember Zarosinski questioned as you looked at Education, what would be the model person to serve under that designation; Councilmember Gordon does not think we have a person that remotely fills that until after the meeting where a current member thought he could fill this position. Councilmembers Gordon and Brooks will continue to discuss their concerns. Councilmember Jackle requested clarification on what we are voting on. Councilmember Brooks noted this is more technical as we are taking one commission and turning it into two.

Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Motion carried and so ordered.

c. Disband of Commission
Motion:  Direct staff to disband the Housing and Community Development Commission with an effective date of when the Community Development Grants Commission holds their first meeting.
Moved by:  Dick Gordon                Seconded by:  Kay Brooks

Councilmember Gordon stated that Principal Planner Durant will contact those elected in order to find a suitable time to meet. He noted it seemed rather difficult for staff to serve two commissions, not to mention some of them will be serving on the new Commission.

Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Motion carried and so ordered.

  d. Councilmember Stine noted there has been a Medford Veterans parade for years; but he was informed there won’t be one this year. He met with several people to coordinate an event at Hawthorne Park and requested, if needed, funding in the amount of $2,000.00 come from the Mayor/Council budget. He stated there is money in the Mayor/Council budget to cover this request.

Motion:  Direct staff to use up to $2,000 from the Mayor/Council budget to be used for the Veteran’s Event at Hawthorne Park this year.
Moved by:  Kevin Stine                Seconded by:  Dick Gordon

Councilmember Jackle questioned how far we are into the biennium; it was noted we are halfway through the budget and 31% of the Mayor/Council budget has been expended as of this time. CFO/Assistance City Manager Martin stated there is money in the budget for this. Councilmember Zarosinski noted the parade has been sparse and a bit of a reset would be good.

Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Motion carried and so ordered.

e. Councilmember Bearnson noted the topic of a mural on the wall of Vogel Plaza might be coming before us. Pear art was suggested, but the Arts Commission is concerned with the narrow scope.

f. Councilmember Wallan noted the SOREDI board has made progress on the Tips Strategy Economic Development Plan. It received buy in for those who attended the meeting. Grant money will be applied for although there is about some money available. This will be a regional economic strategy with a consistent message across the entire region. It goes along the line of what Dr. Shumate stated at the Council study session, “What does Medford want to be when it grows up?” Councilmember Zarosinski had a discussion with Kirby of CFM who stated there is quite a bit of money available for items such as this.

100. City Manager and Staff Reports
100.1 Receivership Program Update
Building Director Sam Barnum updated Council on the Receivership Program. Four original properties remain blighted, three additional properties identified. At an upcoming December Council meeting, staff will seek permission to pursue Receivership on two properties if not in compliance and request permission to send 60 day letters to remaining properties.

Councilmember Jackle questioned a former boarded up church building on Roberts Road. Mr. Barnum stated the Housing Authority purchased the property and sold it to the YMCA. As it is a commercial property it does not apply to this program. Councilmember Bearnson questioned if any properties are available for fire training; Mr. Barnum noted we have looked into this in the past. Calls from other jurisdictions, such as Klamath Falls and Ashland, have been received about the Receivership Program. Mr. Sjothun noted we have also received inquiries from other cities, such as Bend, due to a session that Councilmember Brooks attended. Councilmember Gordon noted we had 43 vacant houses in Medford, several of them meet code, such as a house on Springbrook, but the house looks still empty. Mr. Barnum noted the owner of that property is working on other projects and when completed, will work on the Springbrook property. That particular owner plans on living at the Springbrook home.

100.2 Further reports from City Manager
a. Mr. Sjothun thanked Council for listing SOREDI as a goal; it has been a leverage point for the other cities.

b. There will be no study session next week.

c. Councilmember Gordon stated we need to look at franchise fees for Rogue Valley Sewer Services (RVSS). If we annex land and the property is served by RVSS the property stays with RVSS. The property owner pays a fee to RVSS which is lower than what people who served by City of Medford sewers are paying. In addition, if you are using the Medford sewer system, you need to pay a utility fee. He would like to direct staff to draft a franchise agreement charging franchise fees to RVSS.

Councilmember Zarosinski stated we were going to explore a franchise agreement with RVSS but is not in agreement with a franchise fee. We are also going to look at how we handle other franchise agreements, such as the Medford Water Commission. Staff will schedule a study session for this topic.

110. Adjournment
There being no further business, this Council meeting adjourned at 7:21 p.m.

The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.



Karen M. Spoonts, MMC
City Recorder

 

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