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Agenda & Minutes

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Housing Advisory Commission (View All)

Housing and Community Development Commission Meeting Minutes

Wednesday, February 07, 2018

Housing and Community Development Commission
Wednesday, February 7, 2018
5:30 p.m. – 7:00 p.m.
Medford City Hall- Medford Room 330
  1. Roll Call
Present: Commissioners Bill Boehning, Marie Cabler, Rebecca Erickson, Paul Tanner, John Michaels and Carol Fiddler and Staff Liaison Angela Durant
Absent: Commissioners Heidi Hill, Denise James and Daniel Smith and City Council Liaison Dick Gordon
Other attendees: Ralph Coppersmith and Johann Canjutra came to observe the Housing and Community Development Commission meeting.
  1. Introduction of New Commissioner
    Paul Tanner introduced himself to the commission.
  2. New Business
  3. Election of New Officers
  4. Nomination: Re-elect Commissioner Chair Marie Cabler as Commissioner Chair for 2018.
    Moved by: John Michaels              Seconded by: Carol Fiddler
    Motion Passes with 5 affirmative votes.
  5. Nomination: Re-elect Commissioner Vice Chair Bill Boehning as Commissioner Vice Chair for 2018.
    Moved by: John Michaels              Seconded by: Carol Fiddler
    Motion Passes with 5 affirmative votes.
  6. Distribution of CDBG Application Binders and Commission Orientation
    Ms. Durant distributed the 2018 Application binders.  This year eight applications were received, five Public Service applications and three Housing and Community Development applications.  Ms. Durant explained that the Commissioners would review the applications, listen to a presentation and score the applications based on specific criteria.  Ms. Cabler and Ms. Durant offered to meet with the new Commissioners and review the applications and answer any questions prior to the presentations.
    The Public Service Program applications will be presented on February 20, 2018.  The Capital Improvement applications will be presented on February 21, 2018. Ms. Durant asked the Commissioners to submit the electronic score sheets by March 1, 2018.  During the Commission meeting on March 14, 2018, the funding recommendations for City Council will be decided.
  7. Housing Advisory Committee Update
    Ms. Durant reported that on February 15, 2018, Planning Staff will go before City Council and ask for guidance to move ahead on the Construction Excise Tax and System Development Charges (SDC) Deferral and the formulation of the Housing Advisory Commission, to help administer the Construction Excise Tax dollars.  The Construction Excise Tax will be based on residential, commercial and industrial construction.
    Ms. Durant reported that 17 economic incentive recommendations were made by the Housing Advisory Committee, as well as 19 policy strategies.  Ms. Durant says the four main strategies that they are focusing on is; construction excise tax, establishing the Housing Advisory Committee, multi-unit property tax exemption, deferral or exemption of STC’s.
    Ms. Durant opened the discussion about the possibility of merging the Housing and Community Development Commission with the new Housing Advisory Commission.  PowerPoint slides are displayed.
    Motion: To extend the meeting 15 minutes
    Moved by: Commissioner Michaels                       Seconded by: Commissioner Boehning
  8. Old Business
  9. HUD Environmental Responsible Entity Designation
    Jackson County has asked the City of Medford to consider being the HUD Environmental Responsible Entity Designation for the new units on Roberts Road. Ms. Durant has discussed the legalities of this with Eric Mitton Deputy City Attorney and will need to further discuss with the Planning Director Matt Brinkley. Ms. Durant will then come to this Commission with an AIC for a recommendation and officially vote.
  10. Neighborhood Stabilization Program
    Ms. Durant reported that the Neighborhood Stabilization Program (NSP) provides grants to every state, certain local communities, and other organization to purchase foreclosed or blighted homes and to rehabilitate. Some of the organizations that have received funding have been Housing Authority of Jackson County for the purchase rental units and ACCESS to help with down payment assistance, and Habitat for Humanity for Humanity for the purchase foreclosed homes and rehabilitate them. Ms. Durant says that they receive program income back when the properties sell.  
  11. Staff Update - Tabled for March
  12. Commission Study Sessions
The Neighborhood Stabilization Program (NSP) Study Session has been cancelled.
  1. CDBG Timeliness
    Ms. Durant reported that in May of each year, HUD reviews how much of the funds have been used.  At any given time, no more than 1.5 of the total entitlement should be on the books, however that amount is currently 1.93 times the entitlement.  This is mainly due to the delays on the Newbridge Place project, which is holding up $343,478. Staff is diligently working on resolving the issues. 
  2. Remarks from Council Liaison, Commissioners and Commissioner Chair – None
  3. Meeting Adjourned at 7:17pm.

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