Agenda & Minutes

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Mayor & Council (View All)

City Council Study Session Agenda & Minutes

Minutes
Thursday, November 29, 2018

AGENDA
November 29, 2018

6:00 p.m.
City Hall, Medford Room
411 W. 8th Street, Medford, Oregon
  1. Boards and Commissions Interviews
     
  2. Multicultural Commission Direction
     
  3. IGS Report for Public Works
     
  4. Wetland Inventory Code Amendments

MINUTES
November 29, 2018

6:00 p.m.
City Hall, Medford Room
411 W. 8th Street, Medford, Oregon

The Medford City Council Study Session was called to order at 6:00 p.m. in the Medford Room of the Medford City Hall on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Tim Jackle, Kevin Stine, Kim Wallan, Michael Zarosinski; Deputy City Recorder Winnie Shepard
 
Boards and Commissions Interviews
Council conducted interviews of the following people:
 
  • John Michaels for a position on the Housing Advisory Commission
  • Mark McKechnie for a position on the Planning Commission
  • Rick Whitlock for a position on the City Budget Committee
  • Bill Boehning for a position on the City Budget Committee
  • Joseph Smith for a position on the Bicycle and Pedestrian Advisory Committee
  • Erika Balbier for a position on the Bicycle and Pedestrian Advisory Committee
  • Jake Sawyer for a position on the Bicycle and Pedestrian Advisory Committee
 
Mayor Wheeler declared a recess at 7:30 p.m.
 
* * * * * * * * * * * * *
 
Meeting reconvened at 7:42 p.m. with the same members present as well as the following City staff:
 
City Manager Brian Sjothun, Deputy City Manager Eric Zimmerman, City Attorney Lori Cooper, Planning Director Matt Brinkley, Public Works Director Cory Crebbin, Deputy Public Works Director – City Engineer Alex Georgevitch
 
Multicultural Commission Direction
Multicultural Commission Chair Marta Tarantsey provided an overview of the Multicultural Commission’s activities throughout this year and historically.  Commissioner Pam Lucas spoke regarding the Latino Relations project and the Multicultural Commission’s work with the Police Department.
 
City Manager Brian Sjothun noted that the Multicultural Commission needed Council direction. Councilmember Stine asked about potentially joining the Multicultural Commission with the Police Advisory Commission or perhaps creating an ad hoc committee to meet in the event of cultural issues. Ms. Tarantsey advised that the Commission worked on a variety of projects, while also serving as a forum for citizens to voice concerns.
 
Councilmember Bearnson requested the Commission research potential cultural barriers within our community for renting or home ownership.  City Manager Brian Sjothun requested Councilmember Brooks contact the remaining Councilmembers and provide feedback to the Commission.
 
IGS (Integrative Growth Solutions) Report for Public Works
Public Works Director Cory Crebbin noted that Integrative Growth Solutions was hired to obtain feedback for the Public Works Department on their services to the public.
 
Jeannie Nyquist and Shirleen Warnock from IGS provided their backgrounds. IGS gathered information through surveys to engineering staff, City departments and local developers. In addition, they contacted developers directly and researched practices in other cities in Oregon.  The majority of responses received, both internally and externally, were above average. 
 
Deputy Public Works Director – City Engineer Alex Georgevitch outlined Public Works’ efforts to improve customer service for developers through improved website options and staff trainings.
 
Councilmembers reported the top complaint they received is regarding plat review and approval. Mr. Crebbin outlined the current plat review process. The new electronic final plat review system reduces the processing time by allowing simultaneous review by departments. Public Works will also begin accepting plat plans the day the public improvement plans are submitted, months before construction.
 
Wetland Inventory Code Amendment
Planning Director Matt Brinkley noted that the Planning Commission recommended that Council approve the inventory, but they did not want to revise the development code. However, there is no reference in the development code regarding wetlands or any prescribed buffers around wetlands.
The proposed amendment provides for buffers, but also allows exceptions.
 
Exhibits 1 and 2 will be considered during the December 20 Council meeting. The other requirements of Goal 5 were met and the City is currently in compliance with the state requirements.
 
After a brief discussion, Mayor clarified that Council had no additional questions or concerns.
 
Ward 4 Vacancy
Council President Michael Zarosinski recommended moving the interview schedule back one month due to schedule conflicts.
 
Council discussed Councilmember Wallan’s potential resignation and agreed that Ward 4 applicants should complete an information sheet.
 
Council had differing opinions regarding whether the entire Council should select the interview committee, whether to reopen the application process to allow additional potential candidates and whether to have interview committee candidates complete an application form.
 
The meeting adjourned at 9:10 p.m.
 
 
 
 
Winnie Shepard, CMC
Deputy City Recorder
 

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