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Agenda & Minutes

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Medford Urban Renewal (View All)

Medford Urban Renewal Agency Meeting Agenda & Minutes

Thursday, January 17, 2019

January 17, 2019

immediately following the 6pm City Council Meeting
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon

The meeting was called to order at 7:35 p.m. in Council Chambers, City Hall, 411 W. 8th Street, Medford with the following members and staff present.
Vice Chair Kay Brooks; Boardmembers Clay Bearnson, Tim D’Alessandro, Dick Gordon, Alex Poythress, Kevin Stine, Gary Wheeler, Michael Zarosinski
Executive Director Brian Sjothun; Deputy City Manager Eric Zimmerman; City attorney Lori Cooper; City Recorder Karen Spoonts; MURA Director Harry Weiss
20.    Approval or Correction of the Minutes of the June 21, 2018 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.
30.    Oral Requests and Communications from the Audience
         30.1     Bob Shand spoke on the idea of additional urban renewal districts and sidewalk issues.
40.    Consent calendar
50.    Items removed from consent calendar
60.    Resolutions
         60.1     RESOLUTION 2019-001 A resolution authorizing a grant in an amount not to exceed $10,000 for seismic assessment and structural planning for the rehabilitation of the Medford Elks Lodge located at 202 N. Central Avenue.
Director Harry Weiss presented the staff report. The Board has not yet approved a formal seismic retrofit program; this project is a stand-alone request and offers a useful way to clarify the goals and objectives of the retrofit program at a modest cost. The engineering study is phase 1 and is presented in the form of a grant. Boardmember Gordon questioned how is this different than due diligence; Mr. Weiss stated seismic retrofit could be considered in development scenario planning, but should be distinguished from typical due diligence under a real estate contract such as environmental assessment that is required by lenders. He doesn’t think it falls into due diligence provision. Boardmember Bearnson questioned if we could come up with a policy regarding potential funding requests; Mr. Weiss noted that is his objective based on Board input and direction. Boardmember Zarosinski questioned if documents lead to construction. Mr. Weiss noted it can be phased in while this work is done. Boardmember Bearnson questioned additional grants or a revolving loan account; Mr. Weiss said any future funding request for this project would be evaluated and decided on its own merits, and there is no presumption of future funding as a result of approval of this request. Boardmember Wheeler commented on the solicitation of 23 property owners for a FEMA grant; Mr.  Weiss noted that was before he was Director, but there were no projects that progressed from that solicitation for submission to FEMA.
Motion:  Adopt Resolution 2019-001.
Moved by:  Clay Bearnson                               Seconded by:  Kevin Stine
Boardmember Wheeler questioned the addition to the north and when it was made; Brandt Bernards of 202 Building LLC said he thought it was from the 1930s or 1940s. Mr. Weiss noted there had been a porch on the south side of the building matching the one on the west, but it had been altered and enclosed. Boardmember D’Alessandro stated we need sideboards on our requirements. Boardmember Poythress noted he has received many positive comments about the clean-up to the Elks Lodge. Boardmember D’Alessandro would like a before and after tour. Mr. Bernards stated he would be happy to provide a tour. Boardmember Zarosinski inquired about the repurposing of the building by their company. Mr. Bernard noted he is from Portland and there are many types of building such as this in Portland. He noted they want to open up a part of the building a bit at a time. Boardmember Brooks noted she toured the Public House in Springfield while on a LOC tour and encouraged him to look into this.
Roll Call:  Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stine, Wheeler, and Zarosinski voting yes.
Resolution 2019-001 was duly adopted.
70.    Board Business
         70.1     Election of Officers
Motion:  Appoint Kay Brooks as Chair of the Medford Urban Renewal Agency.
Moved by:  Kevin Stine                                    Seconded by:  No second required
Roll Call:  Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stine, Wheeler, and Zarosinski voting yes.
Motion carried and so ordered.
Motion:  Kevin Stine nominated Alex Poythress as Vice-Chair of the Medford Urban Renewal Agency; Kay Brooks nominated Clay Bearnson.
Roll Call:  Bearnson, Brooks, and D’Alessandro voted for Bearnson; Gordon, Poythress, Stine, Wheeler, and Zarosinski voting for Poythress.
Result: Alex Poythress was elected as Vice Chair of the Medford Urban Renewal Agency.
         70.2     MURA Budget Committee Appointments
There are three full term openings and one incumbent. Finance Director Ryan Martin stated we did change the partial term to a full term.
MURA Budget Committee: Three full term openings with terms expiring January 31, 2023. Bill Boehning, Ed Felan, George Schroeder, and Rick Whitlock applied.
Roll Call:  Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stine, and Wheeler voting for Whitlock; Bearnson, D’Alessandro, Gordon, Poythress, Stine, and Zarosinski voting for Schroeder; Brooks, D’Alessandro, Gordon, Poythress, Zarosinski, and Wheeler voting for Boehning; Bearnson, Brooks, Stine, Zarosinski, and Wheeler voting for Felan.
Result: Whitlock, Schroeder, and Boehning were appointed with full terms beginning February 1, 2019 and ending January 31, 2023.
         70.3     MURA Advisory Committee
Mr. Weiss stated the Board is requested to consider the appointment of a standing MURA Advisory Committee, noting one had been formed for the Substantial Amendment process but had not been formally disbanded. He requested this Committee for several reasons, one of which was to work with those that are knowledgeable about MURA and can assist with other MURA opportunities.
Boardmember Stine questioned if outreach has been done to the current committee. Mr. Weiss noted he has not as he did not want to get ahead of the Board. He noted there are agencies that he thought might be important to have as ex officio members on the committee and would like about 9-13 members.
Motion:  Disband the 2017 Advisory Committee and initiate a new selection and appointment process pursuant to the By-Laws.
Boardmember Bearnson noted none of the current members live in the Liberty Park area and he hoped at least one person from that area could be on the Committee. Boardmember Stine would have liked to keep the current members and add some from Liberty Park. Boardmember Zarosinski noted Mr. Weiss is requesting a different direction and a Committee that will give him the best guidance. Mr. Sjothun noted expertise in banking and real estate will be needed. Boardmember Gordon talked about the staff recommendation concerning the scope of work on the committee and do we need to approve the refinement before we select the committee. Mr. Weiss commented on the staff recommendation, which had three parts. He also noted those who served on the Committee can apply. Boardmember Gordon questioned new districts and two million dollars for downtown, but until the Board really refines and confirms the scope of work he hates to see the Committee take on the project. He talked about the redevelopment of Manzanita or Edwards. These decisions have not been made. He also noted MURA used to have its own separate Board, and they got out of sync with Council. If Council had not taken MURA back, MURA would not have built Pear Blossom Park, Lithia Motors downtown, The Commons, or the parking lots created. If we don’t give specific instruction to the Committee we could have issues. Mr. Sjothun agreed that direction is needed to the Committee but it will take time to get it done. Boardmember Gordon requested a study session. Mr. Zimmerman stated that a designated member of the Board would serve as liaison, including a staff member to make sure the Committee stays on target. This is also a recommending body, not a decision making body. Mr. Weiss would like a wide variety of applicants for the Committee. Boardmember Brooks talked about someone from the community that would be there on behalf of blight. The Board continued to discuss the makeup of the members. Mr. Sjothun noted we will bring a composition of the members back to the Board sometime in February.
Moved by:  Clay Bearnson                               Seconded by:  Michael Zarosinski
Roll Call:  Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stine, Wheeler, and Zarosinski voting yes.
Motion carried and so ordered.
80.    Director and other staff reports
         80.1     A Vice Chair plaque was presented to Kay Brooks from serving last year.
90.    Propositions and remarks from the Board members
100.  Adjournment
There being no further business the meeting adjourned at 8:38 p.m.
The proceedings of the meeting were recorded and are filed in the City Recorder's office. The complete agenda of this meeting is filed in the City Recorder's office.
Karen M. Spoonts, MMC
City Recorder

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