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Agenda & Minutes

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Mayor & Council (View All)

City Council Meeting Agenda & Minutes

Thursday, January 17, 2019

January 17, 2019

6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon

The regular meeting of the Medford City Council was called to order at 6:00 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Alex Poythress, Kevin Stine, Michael Zarosinski
City Manager Brian Sjothun; Deputy City Manager Eric Zimmerman; City Attorney Lori Cooper; City Recorder Karen Spoonts
20.    Recognitions, Community Group Reports
         20.1        Employee Recognition
                        Employees from Fire and Police were recognized for their years of service.
         20.2        Employee of the Quarter
                        Police Corporal Tom Venables was recognized as Employee of the Quarter.
         20.3        Quarterly Travel Medford Update by Eli Matthews
Eli Matthews of Travel Medford presented the quarterly update including social media activities. Councilmember Stine noted the Polar Plunge was not included on their event page; Mr. Matthews noted there is a location where citizens can add events to their website. Councilmember Stine also suggested a Twitter update. Councilmember Poythress requested additional information regarding Facebook.
         20.4        Oregon Department of Transportation (ODOT) Update by Gary Leaming
Gary Leaming of ODOT provided information on current and future projects, such as Rogue Valley Expressway, Siskiyou Rest Area Welcome Center, I-5 Exit 33, and the I-5 Viaduct. Councilmember Bearnson questioned the work to be done on Exit 33; Mr. Leaming noted it is the Central Point exit where there will be a double right turn lane. Councilmember D’Alessandro questioned softscape and heavy rains in areas on the Rogue Valley Expressway; Mr. Leaming noted they are keeping an eye on it as well as the multi-use path. Councilmember Gordon thanked ODOT for their communication with the public, including the trash along the freeway. He questioned the fire along the Greenway and how is ODOT addressing fire on their property. Mr. Leaming noted they are trying to reduce the fuel load as well as keeping the vegetation cool for the fish.
30.    Oral Requests and Communications from the Audience
         30.1        Bob Shand, 406 Beatty Street, spoke about the major amendment approved in March 2018 to continue Medford Urban Renewal Agency. He thought Liberty Park neighborhood has contributed much and spoke about the businesses in that area.
40.    Public Hearings
50.    Approval or Correction of the Minutes of the January 3, 2019 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.
60.    Consent Calendar
         60.1     COUNCIL BILL 2019-03 A resolution appointing representatives to voting positions as the City representatives on boards and commissions.
         60.2     COUNCIL BILL 2019-04 An ordinance awarding a contract in an amount of $819,211.80 to Insituform Technologies, LLC for installation of Cured in Place Pipe lining of deteriorating sewer pipes.
Motion:  Adopt consent calendar.
Moved by:  Kevin Stine                                                    Seconded by:  Tim D’Alessandro
Roll call:  Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stine, and Zarosinski voting yes.
Motion carried and so ordered.  Council Bills approved: #2019-03 and 2019-04
70.    Items Removed from Consent Calendar
Councilmember Gordon requested 60.3 be removed from the Consent Calendar. He noted the Hilldale Estates has been an issue for a long time and is extremely pleased with the resolution that has come forth.
         60.3     COUNCIL BILL 2019-05 An ordinance awarding a contract in an amount of $1,756,202.35 to JRT Construction, LLC for the construction of the Larson Creek Trail Segment II improvements from Ellendale Drive to Black Oak Drive.
Motion:  Approve Council Bill 2019-05
Moved by:  Dick Gordon                                                  Seconded by:  Kevin Stine
Roll call:  Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stine, and Zarosinski voting yes.
Motion carried and so ordered. 
80.    Ordinances and Resolutions
90.    Council Business
         90.1     Proclamations issued:
                           Dr. Martin Luther King, Jr. Day – January 21, 2019
                           Medford School Choice Week – January 20-26, 2019
         90.2     Ward 4 Citizen Committee Appointment
Councilmember D’Alessandro stated that there are nine Ward 4 Citizen Committee candidates; Council will each vote on five candidates.
Ward 4 Citizen Interview Committee:  Brooks, D’Alessandro, Gordon, Poythress, Stine, and Zarosinski voting for Greg Jones; Bearnson, D’Alessandro, Gordon, Poythress, Stine and Zarosinski voting for Marcy Pierce; Brooks, D’Alessandro, Gordon, Poythress, and Zarosinski voting for Rick Whitlock; Bearnson, Brooks, D’Alessandro, and Stine voting for Rick Bennett; D’Alessandro, Gordon, Poythress, and Zarosinski voting for Bob Neathamer; Poythress and Zarosinski voting for Jeff Kapple; Bearnson and Brooks voting for Frances Oyung.
ResultGreg Jones received six votes, Marcy Pierce received six votes, Rick Whitlock received five votes, Rick Bennett received four votes, Bob Neathamer received four votes, Ron Fox received three votes, George Schroeder received three votes, Jeff Kapple received two votes, and Frances Oyung received two votes. Greg Jones, Marcy Pierce, Rick Whitlock, Rick Bennett, and Bob Neathamer were elected to the Ward 4 Citizen Interview Committee.
Councilmember D’Alessandro stated that any Councilmember who is interested in attending committees we eliminated from Boards and Commissions liaisons can still attend.
Councilmember Stine questioned what we are asking of the Citizen Committee. Mr. Sjothun noted next week the Council and Citizen Committee will be interviewing. At Council places is the schedule and the applications. A Chair of the Citizen Committee will need to be selected. Councilmember Stine would like to have them rank the candidates and one person as Chair give a verbal report. Councilmember Bearnson would like the committee picking the Chair. The ranking of the Ward 4 candidates was discussed. The intent is the committee provide the recommendation.
Motion:  Direct Ward 4 Citizen Committee to elect a Chair; provide top three candidate recommendations in preferred order.
Moved by:  Michael Zarosinski                                         Seconded by:  Tim D’Alessandro
Roll call:  Bearnson, Brooks, D’Alessandro, Poythress, and Zarosinski voting yes; Gordon and Stine voting no.
Motion carried and so ordered.
         90.3     Committee Reports and Communications
                     a.   Councilmember Bearnson stated that Gabrielle Taylor currently holds the youth position on the Arts Commission but has missed most meetings. Commissioners have requested her removal from the Commission. A letter was sent to Ms. Taylor notifying her of the pending removal; no response was received.
Motion:  Move to vacate the position held by Gabrielle Taylor on the Arts Commission.
Moved by:  Clay Bearnson                                               Seconded by:  Kevin Stine
Roll call:  Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
                     b.   Councilmember Zarosinski stated that the Audit Committee met on Tuesday where Moss Adams presented information. This is the first year audit and questioned if Council would like the auditor to present the audit report; Council stated they would like Moss Adams to present the audit.
                     c.   Councilmember Brooks met with Medford Urban Renewal Director Harry Weiss and questioned if a feasibility study was needed for the second and third district. She noted Council has to decide before MURA. Mayor Wheeler noted we need the information from Mr. Weiss before we made a decision.
100.  City Manager and Staff Reports
         100.1   Further reports from City Manager
a.   Mr. Sjothun stated he has been asked why he has not provided more information under this section. He stated he does not want to overload the Council meeting and information is in the Council email that goes out on Friday.
b.   Mr. Sjothun stated that a plaque has been placed in Medford, Massachusetts for David McGillivray, who ran from Medford, Oregon to his hometown of Medford, Massachusetts. Al Densmore, who was Mayor at the time, would like to place a similar plaque in Medford.  There are people willing to contribute to the plaque.
c.   Fire Chief Brian Fish was recognized today for his 30-year anniversary by receiving a fire truck cake.
d.   Councilmember Gordon had been asked after the last meeting about why he requested plastic straws to the proposed ordinance. He provided information about 7-11 who charge 79 cents for a big gulp but 99 cents for a refill.
e.   Councilmember Stine questioned the Uber request on the Council Officers agenda; Mr. Sjothun noted it is now a moot point.
f.    Councilmember Brooks wanted to mention Travel Medford’s presentation and wildfire smoke causing a drop in travel to this area. She noted with the Jordon Cove project coming through wildland and crossing areas such as the Rogue River many times, that those are high risk areas and will ruin our economy. She requested Council consider our decision on the Jordon Cove project.
110.  Adjournment
There being no further business, this Council meeting adjourned to the Medford Urban Renewal Agency meeting at 7:22 p.m.
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
Karen M. Spoonts, MMC
City Recorder

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