Agenda & Minutes

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Planning Commission (View All)

Planning Commission Agenda and Minutes

Minutes
Thursday, February 14, 2019

The regular meeting of the Planning Commission was called to order at 5:30 PM in the City Hall Council Chambers on the above date with the following members and staff in attendance:
 
Commissioners Present
David McFadden, Vice Chair
Joe Foley
Mark McKechnie
E.J. McManus
Jeff Thomas
 
Commissioners Absent
Patrick Miranda, Chair, Excused Absence             
David Culbertson, Excused Absence       
Bill Mansfield, Excused Absence              
Jared Pulver, Excused Absence
 
Staff Present
Kelly Evans, Assistant Planning Director
Carla Paladino, Principal Planner
Eric Mitton, Deputy City Attorney
Alex Georgevitch, City Engineer
Debbie Strigle, Recording Secretary
Kyle Kearns, Planner II
 
10.          Roll Call
10.1        Election of Officers
10.2 Nominations for the Site Plan and Architectural Commission and Transportation Commission.
Vice Chair McFadden reported that the agenda item 10.1 Election of Officers and agenda item 10.2 Nomination to the Site Plan and Architectural Commission have been postponed until there are more Commissioners present.
 
Commissioner McKechnie nominated Commissioner Pulver to the Transportation Commission.  There was no second.
 
Voice Vote: Motion passed, 5-0.
 
20.          Consent Calendar/Written Communications.
 
Commissioner Foley requested information on agenda items 20.4 and 20.5.
 
20.1        LDS-18-153 Final Order of a request to revise the tentative plat of Phases 3A, 3B, 4A, 4B, 5A, 5B, 6A, 6B, 7A and 7B of the “High Cedars at Cedar Landing a Planned Community”. The project area is located south of Cedar Links Drive and west of Foothill Road within the SFR-4/PD (Single Family Residential four dwelling units per gross acre/Planned Development Overlay) zone. (371W16CA, TL 2200-2206, 371W16D, TL 7000-7005). Applicant: Cedar Landing Development LLC; Agent: CSA Planning Ltd.; Planner: Liz Conner.
 
20.2        CUP-18-148 Final Order of a Conditional Use Permit to allow storm water facilities within the Riparian Corridor of Lone Pine Creek, located approximately 300 feet from the intersection of Delta Waters Road and Crater Lake Highway (HWY 62). (371W18AA TL 1200-1400). Applicant: Delta Waters Lenders; Agent: Bill Philp; Planner: Liz Conner.
 
20.3        CUP-18-176 Final Order of a request for a Conditional Use Permit (CUP) in order to operate a temporary shelter for homeless individuals and families (Kelly Shelter) at the First United Methodist Church located at 607 West Main Street in the Commercial-Service & Professional Office (C-S/P) zoning district (372W25DA TL 200, 400, 500, 700 & 800). Applicant: Rogue Retreat; Agent: United Methodist Church; Planner: Dustin Severs.
 
Motion: The Planning Commission adopted the consent calendar items 20.1, 20.2 and 20.3 as submitted.         
 
Moved by: Commissioner Foley                                Seconded by: Commissioner McKechnie
 
Voice Vote: Motion passed, 5-0.
 
Carla Paladino, Principal Planner recommended to move these two agenda items to the end of the agenda in order for her to get further information.  There was no objection from the Planning Commissioners.
 
Kelly Evans, Assistant Planning Director reported that LDS-18-109 is a phasing request and LDS-16-131 was an extension of time. 
 
The applicant for LDS-18-109 has requested the item in order to have a sufficient amount of time to complete their project.
 
The other agenda item LDS-16-131 is a simple request of a one-year time extension.
 
Commissioner McKechnie asked, does a one-year extension have to come before the Planning Commission?  Ms. Evans stated that the code changed several years ago.  Land divisions had a one-year approval then the Planning Director had the ability to approve a one-year extension.  That process was voided.  It is now a two-year approval then the Planning Commission has the authority to extend an additional year.   
 
20.4        LDS-18-109 Determination of whether splitting Howard View Subdivision into two phases is substantially consistent with the approved tentative plat for Howard View Subdivision. The applicant is also desiring to have the full 5 years between phases with the proposed phasing plan. The approved tentative plat creates 17 residential lots, northwest of the Merriman Road and mace Road intersection. Applicant: F.B. Owen, Inc.; Agent: Richard Stevens & Associates, Inc.; Planner: Steffen Roennfeldt.
 
20.5        LDS-16-131 Consideration of request for a one-year time extension of the approval of proposed tentative plat for Jordan Village a, 4-lot residential duplex subdivision on 0.9 acres, located on the east side of Columbus Ave approximately 150 feet south of Garfield Street within the SFR-10 (Single Family Residential – 10 dwelling units per gross acre) zoning district. (372W36CD TL 400).  Applicant: RNN Properties LLC; Agent: Scott Sinner Consulting, Inc.; Planner: Liz Conner.
 
Motion: The Planning Commission adopted the consent calendar items 20.4 and 20.5 as submitted.         
 
Moved by: Commissioner Foley                                Seconded by: Commissioner McKechnie
 
Voice Vote: Motion passed, 5-0.
 
30.          Minutes
30.1        The minutes for January 24, 2019, were approved as submitted. 
 
40.          Oral and Written Requests and Communications.  None. 
 
Eric Mitton, Deputy City Attorney, read the Quasi-Judicial Statement.
 
50.          Public Hearings – Continuance Requests
 
50.1 LDS-18-160 Consideration of a tentative plat for a six lot subdivision on approximately 3.08 acres within the SFR-2 (Single Family Residential – 2 dwelling units per gross acre) zoning district, located on Roxy Ann Road directly south of Autumn Park Drive (371W23DD TL 1800). Applicant: Rita Vinatieri; Agent: Neathamer Surveying Inc.; Planner: Liz Conner.  The applicant has requested to continue this item to the Thursday, March 14, 2019 Planning Commission meeting.
 
The public hearing remained opened from the previous meeting and will continue to remain open to receive further information. 
 
Motion: The Planning Commission continued LDS-18-160, per the applicant’s request, to the Thursday, March 14, 2019, Planning Commission meeting.           
 
Moved by: Commissioner Foley                                Seconded by: Commissioner McKechnie
 
Voice Vote: Motion passed, 5-0.
 
Mr. Mitton explained that seeing the audience the Planning Commission can assume no one was present to speak on agenda item 50.1.  For people who may be watching or recording to ask to make sure that there is nobody in the audience who wanted to speak on that item that cannot make it to the continued meeting date.
 
Mr. Mitton asked, is there anyone in the audience to speak on agenda item 50.1?  There was no response. 
 
50.2 ZC-18-189 Consideration of a request for a zone change of a 1.89-acre parcel located at 4199 Rachel Way from SFR-00 (Single-Family Residential, one dwelling unit per lot) to SFR-4 (Single-Family Residential, four dwelling units per gross acre) (371W22400); Applicant: Jane Erin Griffin-Hagle; Planner: Dustin Severs.  The applicant has requested to continue this item to the Thursday, March 14, 2019 Planning Commission meeting.
 
Vice Chair McFadden stated that if there are members in the audience that have come to testify on this agenda item and cannot attend the Thursday, March 14, 2019, Planning Commission hearing, please come forward and the Planning Commission will hear your testimony at this time.  Please keep in mind that it is possible that your questions may be answered when staff presents their staff report on Thursday, March 14, 2019.  There will be no decisions made this evening on this agenda item.
 
The public hearing will remain opened to receive further information. 
 
Motion: The Planning Commission continued ZC-18-189, per the applicant’s request, to the Thursday, March 14, 2019, Planning Commission meeting.           
 
Moved by: Commissioner Foley                                Seconded by: Commissioner McKechnie
 
Voice Vote: Motion passed, 5-0.
 
New Business
50.3 DCA-19-005 / CP-19-011 An update to the Land Development Code to reflect recent changes to lighting standards in the Southeast Overlay.  Applicant: City of Medford; Planner: Kyle Kearns.
 
Kyle Kearns, Planner II stated that the Land Development Code Amendment approval criteria can be found in the Medford Land Development Code Section 10.218. The Comprehensive Plan amendment criteria can be found in the Medford Land Development Code Section 10.220(B).  The applicable criteria were addressed in the staff report and hard copies are available at the entrance of Council Chambers for those in attendance.  Mr. Kearns reported that in the staff report dated February 7, 2019 there was an error in the criteria applicable to the Comprehensive Plan criteria.  It was listed as Code Section 10.218 and should have been Code Section 10.220.  Mr. Kearns gave a staff report.
 
Commissioner McKechnie commented that LED lighting is more energy efficient and lasting longer compared to other lighting.  They give better light.  Spreading them out makes perfect sense.  It is a good idea. 
 
Vice Chair McFadden stated that he finds that LED lighting has a narrow beam.  Mr. Kearns reported there are pictures of the lighting in the staff report if the Planning Commission wants to see what they look like.  Vice Chair McFadden stated that if the City has looked at the spread of the lighting and feels they have adequate lighting between them he has no concerns.  He did not see that in the proposal.  Mr. Kearns reported that the Public Works memorandum provided indicates the lighting meets the footcandle requirements as well as all the other lighting standards. 
 
Commissioner McKechnie asked, is this lighting just for the Southeast Overlay and not the entire City?  Mr. Kearns replied that is correct.  
 
The public hearing was opened and there being no testimony the public hearing was closed.
 
Motion: The Planning Commission, based on the findings and conclusions, that all of the approval criteria are either met or not applicable, initiated the amendment, and forwarded a favorable recommendation for adoption of DCA-19-005 and CP-19-011 to the City Council  per the staff report dated February 7, 2019, including Exhibits A through C with the correction of the Code Sections.            
 
Moved by: Commissioner Foley                                Seconded by: Commissioner McKechnie
 
Roll Call Vote: Motion passed, 5-0.
 
50.4 CP-18-185 A Major Comprehensive Plan amendment to update the Public Facilities Element of the Medford Comprehensive Plan to reflect the updated 2018 Sanitary Sewer Collection System Master Plan as initiated by City Council on December 6, 2018 per Resolution 2018-134. Applicant: City of Medford; Planner: Kyle Kearns.
 
Kyle Kearns, Planner II stated that the Major Comprehensive Plan amendment approval criteria can be found in the Medford Land Development Code Section 10.220(B). The applicable criteria were addressed in the staff report and hard copies are available at the entrance of Council Chambers for those in attendance.  Mr. Kearns reported that the City Council did not initiate the updated 2018 Sanitary Sewer Collection System Master Plan by an Ordinance it was by a Resolution.  Mr. Kearns gave a staff report and noted that the Planning Commission does not need to recommend a financing option, as proposed in the recommendation language of the February 7, 2019 Staff report.
 
Commissioner Foley asked, if the Planning Commission considers funding should they not have a presentation on what that would entail or ignore the funding in their recommendation?  Mr. Mitton reported that if there is going to be a debate it should be done after closing the public hearing.  The Planning Commission can ask staff for the funding information. 
 
The public hearing was opened and there being no testimony the public hearing was closed.
 
Vice Chair McFadden commented that usually the Planning Commission does not get involved too much with the funding.  It is more for the Budget Committee and City Council. 
 
Commissioner McKechnie is uncomfortable recommending a funding option.    
 
Motion: The Planning Commission, based on the findings and conclusions that all of the approval criteria are satisfied or not applicable, forwarded a favorable recommendation for approval of CP-18-185, without a recommendation to select a funding option, to the City Council  per the staff report dated February 7, 2019, including Exhibits A through D.            
 
Moved by: Commissioner Foley                                Seconded by: Commissioner McKechnie
 
Roll Call Vote: Motion passed, 5-0.
 
60.  Reports
60.1            Site Plan and Architectural Commission.
Carla Paladino, Principal Planner reported that the Site Plan and Architectural met on Friday, February 1, 2019.  They approved the Delta Waters Lenders self-storage facility at Delta Waters Road and Crater Lake Highway. 
       
60.2        Planning Department
Ms. Paladino reported that the Transportation Commission will meet on Wednesday, February 27, 2019 for their first meeting at 3:00 p.m.
 
There is business scheduled for Thursday, February 28, 2019 and a Planning Commission study session is scheduled for Monday, February 25, 2019. 
 
The Transportation System Plan is under appeal with LUBA.  They have scheduled a hearing date on Tuesday, March 12, 2019.  Staff is working on a response to the petitioner’s assignment of errors.  It is due on Tuesday, February 26, 2019.   
 
70.          Messages and Papers from the Chair. None.
 
80.          Remarks from the City Attorney. None
 
90.          Propositions and Remarks from the Commission. None.
 
100.        Adjournment
The meeting was adjourned at 6:10 p.m. The proceedings of this meeting were digitally recorded and are filed in the City Recorder’s office.
 
 
Submitted by:
 
Terri L. Richards                                                               
Recording Secretary                                                                                        
 
David McFadden
Planning Commission Vice-Chair                                                              
 
Approved: February 28, 2018
 

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