Agenda & Minutes

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Planning Commission (View All)

Planning Commission Agenda and Minutes

Minutes
Thursday, February 28, 2019

The regular meeting of the Planning Commission was called to order at 5:30 PM in the City Hall Council Chambers on the above date with the following members and staff in attendance:
 
Commissioners Present
David McFadden, Vice Chair
David Culbertson
Joe Foley
Bill Mansfield
E.J. McManus
Jared Pulver
Jeff Thomas
 
Commissioners Absent
Patrick Miranda, Chair, Excused Absence             
Mark McKechnie, Excused Absence
 
Staff Present
Kelly Evans, Assistant Planning Director
Eric Mitton, Deputy City Attorney
Alex Georgevitch, City Engineer
Terri Richards, Recording Secretary
Steffen Roennfeldt, Planner III
 
10.          Roll Call
 
Vice Chair McFadden reported that the Planning Commission nominated Commissioner Pulver to the Transportation Commission at the previous Planning Commission meeting.
 
10.1        Election of Officers.
 
Commissioner Foley nominated Commissioner McKechnie to serve as Chair for 2019.
 
Commissioner Mansfield nominated Commissioner Foley to serve as Vice-Chair for 2019.  Commissioner Foley and Vice Chair McFadden seconded.
 
Voice Vote: Motion passed, 6-0-1 with Commissioner Foley abstaining.
 
10.2 Nomination for the Site Plan and Architectural Commission.
 
Commissioner Mansfield nominated Commission Culbertson to the Site Plan and Architectural Commission. 
 
Roll Call Vote: Motion passed, 6-0-1, with Commission Culbertson abstaining.
 
Vice Chair McFadden stated that he and Commissioner Foley discussed that since tonightís agenda is small he will continue to Chair the meeting.
 
20.          Consent Calendar/Written Communications. None.
 
30.          Minutes
30.1        The minutes for February 14, 2019, were approved as submitted. 
 
40.          Oral and Written Requests and Communications. 
40.1 Barbara Laskin, 583 Windsong Way, Medford, Oregon, 97504.  Ms. Laskin serves on the City of Medford Budget Committee.  She is present to request the Planning Commission consider requiring land development contractors provide solar panels wherever covered garage parking is not available. This would apply to both commercial and residential development.  Although the energy tax credits are diminishing it would result in reduced energy cost but the real benefit would be to the environment.  As Governor Brown stated at a meeting at Ms. Laskinís Rotary Club several weeks ago, the State of Oregon is the fastest growing state in the country.  Clearly, Medford is on the cusp of great growth.  In coming from the Bay Area it would be wonderful if the City of Medford could avoid many of the mistakes made by the public entities in that area.  Precedence has been established by the State of Oregon with this 1.5% for green energy technology that requires public entities spend 1.5% of public building construction costs on green energy technology.  It would be easy to leverage the Energy Trust of Oregonís solar planning resources.  Medford could start with solar assessments of City buildings which could be fully funded.  Once the best locations are identified it would be possible to leverage ETO incentives and Blue Sky grants from Pacific Power to get some projects launched.  A good place to begin would be City of Medford employee parking lots.  The County of Santa Clara where she lived and worked on land use issues with the Planning Commission installed solar panels in all of its employee parking lots.  Needless to say, they were very popular.          
 
Eric Mitton, Deputy City Attorney, read the Quasi-Judicial Statement.
 
50.          Public Hearings Ė New Business
 
50.1 ZC-18-190 Request for consideration of a zone change from SFR-00 (Single Family Residential Ė 1 dwelling unit per existing lot) to C-R (Regional Commercial) on approximately 2.6 acres located east of Garfield Street, approximately 600 feet east of the Garfield Street and Center Drive intersection (371W32B5000 & 371W32C2401). Applicant & Agent: South Center II, LLC.; Planner: Steffen Roennfeldt.
 
Vice Chair McFadden inquired whether any Commissioners have a conflict of interest or ex-parte communication they would like to disclose.  None were disclosed.
 
Vice Chair McFadden inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
 
Steffen Roennfeldt, Planner III stated that the Zone Change approval criteria can be found in the Medford Land Development Code Section 10.204. The applicable criteria were addressed in the staff report, included with the property owner notices, and hard copies are available at the entrance of Council Chambers for those in attendance.  Mr. Roennfeldt gave a staff report.
 
Commissioner Foley is concerned with this is not dealing with a legal created lot.  Is that an issue or not?  Kelly Evans, Assistant Planning Director reported that on page 39 of the agenda packet Mr. Proud is stating that the legal description of the area being rezoned is not actually a parcel.  It is a portion of a parcel.  There is no proposal at this time to create the area to be zoned as a parcel.  If the applicant intends to do that the need to either file a partition or do a property line adjustment in order for the property lines match the zone boundary.  There is nothing in the code that requires zoning to match a property line.  The code tells how to interpret zone boundaries but it does not state that one cannot split zone property which is happening with this.  Under the code what is happening is fine.    
 
The public hearing was opened and there being no testimony the public hearing was closed.
 
Motion: The Planning Commission adopts the findings as recommended by staff and directs staff to prepare the Final Order for approval of ZC-18-190 per the staff report dated February 19, 2019, including Exhibits A through S.           
 
Moved by: Commissioner Foley                                Seconded by: Commissioner Pulver
 
Voice Vote: Motion passed, 7-0.
 
60.  Reports
60.1            Site Plan and Architectural Commission.
Commissioner Culbertson reported that the Site Plan and Architectural met on Friday, February 15, 2019.  He was unable to attend.
 
Ms. Evans reported that the Site Plan and Architectural Commission adopted the Final Order for the Delta Waters Lenders self-storage facility at Delta Waters Road and Crater Lake Highway. 
 
There was a study session that followed.  They had a presentation on ex parte contacts and conflicts of interest.  
 
60.2        Transportation Commission
Commissioner Pulver reported that the Transportation Commission met yesterday, Wednesday, February 27, 2019.  They discussed Public Works budget for the next budget cycle and Tier One projects from the TSP.  Staff is looking to get the cross sections for various street categories approved and in the code.  There was an item on the agenda regarding concurrency change to the Code.  The Cityís code reads are those facilities currently in place.  The State prefers it to read are the projects accounted for in the 20 year time period be adequate to serve whatever project is being considered.  It is a significant change in thought.  It is advocated by staff and the State. Mr. Pulverís question is does the same sort of thought process come into play on other matters such as sewer?  Ms. Evans was unable to answer his question.  She believes it is mainly focused on traffic at this point in time. 
 
Vice Chair McFadden asked who is Chair and Vice Chair for the Site Plan and Architectural Commission and the Transportation Commission.  Commissioner Pulver stated that Al Densmore is Chair and Denny Conrad is Vice Chair for the Transportation Commission.  Commissioner Culbertson reported that Jim Quinn is Chair and Bill Chmelir is Vice Chair for the Site Plan and Architectural Commission.
       
60.3        Planning Department
Ms. Evens reported that the next Planning Commission study session is scheduled for Monday, March 11, 2019.  Discussion will be on Long Range Project Program and Cross Sections.  There is interesting language about Legacy streets. 
 
There is business scheduled for Thursday, March 14, 2019 and Thursday, March 28, 2019.  There is not business scheduled at this point for Thursday, April 11, 2019 but staff will keep the Planning Commission updated.  There is business scheduled for Thursday, April 25, 2019.
 
John Morgan is a land use expert in the State of Oregon.  He has been City Manager and Planning Director for many small cities throughout Oregon.  He consults and is coming to Medford to train staff on presentations and provide training for Commissioners on land use.  It is scheduled for April 23, 2019.  Staff will keep the Planning Commission updated on time and location.
 
City Council is discussing visioning this evening at a study session.
 
The Planning Department did not have any business at the last City Council meeting. 
 
On Thursday, March 7, 2019 the City Council will hear the Sanitary Sewer Collection Master Plan and Lighting Standards.
 
70.          Messages and Papers from the Chair.
70.1 Vice Chair McFadden stated this is his last meeting as Vice Chair and thanked the Commission for making his job easy.  It is nice to run a meeting where everyone is up on what is happening, attentive and good comments.  He thinks Chair Miranda would chime in on that one too.   
 
80.          Remarks from the City Attorney. None
 
90.          Propositions and Remarks from the Commission. None.
 
100.        Adjournment
The meeting was adjourned at 6:10 p.m. The proceedings of this meeting were digitally recorded and are filed in the City Recorderís office.
 
 
Submitted by:
 
 
Terri L. Richards                                                               
Recording Secretary                                                                      
 
Mark McKechnie
Planning Commission Chair                                                                         
 
Approved: March 14, 2018
 

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