Agenda & Minutes

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City Council Meeting Agenda & Minutes

Minutes
Thursday, March 07, 2019

MINUTES
March 7, 2019

6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon
 
The regular meeting of the Medford City Council was called to order at 6:00 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks (*arrived as noted), Tim D’Alessandro, Alex Poythress, Eric Stark, Kevin Stine, Michael Zarosinski; Councilmember Dick Gordon was absent
 
City Manager Brian Sjothun; Deputy City Manager Eric Zimmerman; Deputy City Attorney Eric Mitton; City Recorder Karen Spoonts
 
20.    Recognitions, Community Group Reports
 
30.    Oral Requests and Communications from the Audience
         Mayor Wheeler recognized County Commissioner Bob Strosser, who was in the audience.
 
         30.1     Caroline O’Brien requested that the Medford Police receive mandatory training in domestic violence abuse and how to handle restraining orders.
 
         30.2     Donald Huffman spoke about an email he sent pertaining to potential development of 15 acres in his neighborhood and the concerns of the 190 neighbors who signed the petition against the development (such as transportation impacts). City Manager Sjothun noted we received his email and the Planning Director will be in contact with him.
 
         30.3     Robert Shand spoke about an email he sent pertaining to exemption from competitive bidding.
 
40.    Public Hearings
40.1     COUNCIL BILL 2019-13 An ordinance approving a major legislative amendment to the Public Facilities Element of the Medford Comprehensive Plan to incorporate the 2019 Sanitary Sewer Master Plan. CP-18-185
 
Planning Director Matt Brinkley presented the staff report and stated the Planning Commission recommended approval without a funding option.
 
Public hearing opened.
No one spoke.
Public hearing closed.
 
Motion:  Adopt the ordinance with funding option 1A.
Moved by:  Kevin Stine                                                      Seconded by:  Tim D’Alessandro
Roll call:  Bearnson, D’Alessandro, Poythress, Stark, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
 
*Councilmember Brooks arrived.
 
         40.2     COUNCIL BILL 2019-14 An ordinance approving a minor legislative amendment to the Neighborhood Element of the Medford Comprehensive Plan to include standards pertaining to pedestrian scale lighting. CP-19-011
 
Mr. Brinkley presented the staff report and stated the Planning Commission recommended approval. Councilmember Stark questioned if the LED lights are brighter; Mr. Brinkley noted the lighting will be brighter. Councilmember Brooks questioned the color of the lights; Public Works Director Cory Crebbin noted under the Kelvin scale, LED lights were too high on the scale. New LED lights are much lower on the scale. Public Works Transportation Manager Karl McNair noted the color temperature is in compliance at 3000K.
 
Public hearing opened for 40.2 and 40.3.
No one spoke.
Public hearing closed.
 
Motion:  Approve the ordinance.
Moved by:  Tim D’Alessandro                                            Seconded by:  Kevin Stine
 
Councilmember Zarosinski noted this pedestrian scale lighting amendment would be for all wards.
 
Roll call:  Bearnson, Brooks, D’Alessandro, Poythress, Stark, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
 
         40.3     COUNCIL BILL 2019-15 An ordinance amending section 10.380 of the Medford Municipal Code pertaining to pedestrian scale lighting. DCA-19-005
 
                     Planning Director Matt Brinkley presented the staff report.
 
Motion:  Approve the ordinance.
Moved by:  Clay Bearnson                                                 Seconded by:  Tim D’Alessandro
Roll call:  Bearnson, Brooks, D’Alessandro, Poythress, Stark, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
 
50.    Approval or Correction of the Minutes of the February 21, 2019 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.
 
60.    Consent Calendar
         60.1     COUNCIL BILL 2019-16 An ordinance authorizing Change Order #1 to a contract with Insituform Technologies, LLC, in the amount of $179,135.53 for additional installation of Cured in Place Pipe lining of deteriorating storm drain pipes.
 
         60.3     COUNCIL BILL 2019-18 A resolution revising the appointment of representatives to voting positions as the City representatives on boards and commissions to include Eric Stark.
 
Motion:  Adopt consent calendar.
Moved by:  Clay Bearnson                                                 Seconded by:  Kevin Stine
Roll call:  Bearnson, Brooks, D’Alessandro, Poythress, Stark, Stine, and Zarosinski voting yes.
Motion carried and so ordered.  Council Bills approved: #2019-16 and 2019-18
 
70.    Items Removed from Consent Calendar
Councilmember Zarosinski requested Council Bill 2019-17 be removed. Councilmember Brooks questioned the reason why this was exemption from competitive bidding. Fire Chief Brian Fish noted this facility is a specialized project, and they are the only contractor qualified to build a facility of the nature and quality required. The walls can be moved, and the building is offered to the Police Department as well. Mr. Sjothun noted staff will be working with the Purchasing Manual and exemption rules will be covered in the update.
 
60.2     COUNCIL BILL 2019-17 An ordinance authorizing exemption from competitive bidding and awarding a contract in the amount of $184,500.00 to Berrichoa Construction to erect a pre-fabricated building at Fire Station #4 Training Grounds.
 
Motion:  Adopt the ordinance.
Moved by:  Michael Zarosinski                                           Seconded by:  Clay Bearnson
 
Councilmember Zarosinski wanted it on the record regarding exemption from competitive bidding.
 
Roll call:  Bearnson, Brooks, D’Alessandro, Poythress, Stark, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
 
80.    Ordinances and Resolutions
 
90.    Council Business
         90.1     Proclamations issued: None
 
         90.2     Committee Reports and Communications
a.   Councilmember D’Alessandro stated that Councilmember Bearnson is interested on serving on the PERS Committee
 
Motion: Appoint Clay Bearnson to serve on the PERS Committee. 
Moved by:  Tim D’Alessandro                                            Seconded by:  Kevin Stine
Roll call:  Bearnson, Brooks, D’Alessandro, Poythress, Stark, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
 
                     b.   Hospital Facilities
A motion was made for Eric Stark to serve as a voting member of the Hospital Facilities Authority Board, although this was approved under Council Bill 2019-18, with a revised resolution at Council places.
 
                     c.   Councilmember D’Alessandro attended the Secretary of State’s memorial service.
 
                     d.   Council Officers discussed reviewing the City Charter; this will be placed under Council Goals.
 
                     e.   The Planning Commission has recommended David Culbertson serve as the Planning Commission representative on the Site Plan & Architectural Commission.
 
Motion: Appoint David Culbertson to the Site Plan & Architectural Commission as the Planning Commission representative with a term beginning immediately and ending January 31, 2020. 
Moved by:  Tim D’Alessandro                                            Seconded by:  Alex Poythress
Roll call:  Bearnson, Brooks, D’Alessandro, Poythress, Stark, Stine, and Zarosinski voting yes.
Motion carried and so ordered. 
 
                     f.    Councilmember Zarosinski commented on Donald Huffman’s concerns. He stated he was a member of the Planning Commission when his letter was received. He would like to give Mr. Huffman perspective on how much due process was given and would be willing to work with Council Officers on a letter of response.
 
                     g.   Councilmember Poythress attended the Travel Medford meeting where air traffic, an RFP for an airport hotel, new Fall Festival, and an updated Travel Medford website was discussed.
 
                     h.   Councilmember Stine attended a video conference with representatives Pam Marsh and Kim Wallan pertaining to short term rental operators, such as Airbnb, paying local lodging taxes. The League of Oregon Cities has code language that we could use. Airbnb has stated they would not pay a local lodging tax unless it is the city code.
 
100.  City Manager and Staff Reports
         100.1   Further reports from City Manager
                     a.   Marijuana Survey Options
At the request of Councilmember Bearnson, residents will be asked to participate in a marijuana survey option through various social media sites, such as the internet and Facebook. The options were developed from what Council suggested last week. Those taking the survey will have some form of information attached to it. Mr. Sjothun requested Council’s input on the list. Councilmember Poythress would remove Community Visioning as it covers all of the options; Council agreed.
 
b.   The latest update to the Federal Agenda was presented to Council. Council was requested to email Mr. Sjothun if they would like any changes. This item will be voted on at the next meeting.
 
c.   Meeting Schedule:
  • The Study Session of March 28 will be cancelled due to spring break.
  • The Study Session of May 23 will be cancelled due to Memorial Day weekend.
  • The Study Session of May 9 will cover Goal Setting, part 2.
  • There will be an Executive Session immediately after this meeting.
 
110.  Adjournment
There being no further business, this Council meeting adjourned at 7:00 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
 
 
 
 
Karen M. Spoonts, MMC
City Recorder
 

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