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Agenda & Minutes

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Housing Advisory Commission (View All)

Housing Advisory Commission Agenda & Minutes

Wednesday, March 13, 2019

From Public Meeting March 13, 2019
1.       Roll Call
The regular meeting of the Medford Housing and Advisory Commission (HAC) was called to order at 12:00 p.m. in Room 151 of the Lausmann Annex on the above date with the following members and staff in attendance:

Commissioners Present
Jeffrey Bender
Randell Embertson
Denise James
Debra Lee
Randy Jones
Adam Rutledge
Paul Tanner
Steven Erb
Commissioners Absent
Jason Elzy

Staff Present
Matt Brinkley, Planning Director
Angela Durant, Staff Liaison
Clay Bearnson, City Council Liaison
Madison Simmons, Legal Department
Cinthya Perezchica, Planning Department


2.       Approval of Minutes
Minutes tabled to next meeting.  
3.       Public Comments
4.       Old Business
a)       Rules of Procedure
Commissioners discussed that the rules of procedure are in the development process.
b)       CET Annual RFP Process and Timeline
Staff liaison Angela Durant discussed Bend’s Affordable Housing Program be used as a prospective model for helping develop the City’s first annual Request for Proposal (RFP) process for the Construction Excise Tax (CET) program funding, as Bend was the first City in Oregon to implement the CET program.
In summary, Bend’s model:
  • Used 1/3 of 1 percent of total valuation on all building permits for program funding
  • Raised $7 million in funding
  • Loaned over $14 million
  • Leveraged over $77.6 million in state and federal funding and $28.4 million of private equity funding
  • 770 units have been produced
  • Receives $1 million in average annual funding
  • Receives $300 - $500K from loan collections 
  • Process aligns with the CDBG program
  • Employs the Affordable Housing Advisory Committee to advise City Council
  • Allows SDC exemptions offered outside of the Affordable Housing Program
            Program requirements are as follows:
  • Projects that meet Goal #1* of Bend’s Consolidated Plan and at least one objective are eligible.
    • *Goal #1: Affordable Housing Production and Preservation Funding will be directed toward activities that produce and preserve both renter and owner-occupied affordable housing.
  • Consideration will be given to projects that accomplish at least one of the following:
    • Create new rental units
    • Improve access to homeownership
    • Concern land acquisition and infrastructure development
    • Purchase and preserve existing low-income housing
    • Create or support transitional housing
    • Create or support Permanent Supportive Housing (PSH) for the homeless
Mrs. Durant opened up for questions. Commissioner Steven Erb asked if the City of Bend has a foreclosure ordinance in place. Mrs. Durant replied that the foreclosure ordinance is built into the deed restriction and the agreement.
Mrs. Durant added she is currently working with City legal staff on developing a clause for the Neighborhood Stabilization Program’s (NSP) Developer Agreement and Community Development Block Grant (CDBG) Program.
Mr. Erb asked if it was possible for the Commission to create a list of priorities as they see fit now and reprioritize as needed. Mrs. Durant said the Commission could make changes as needed.
Commissioner Debra Lee said she liked Mrs. Durant’s statement that the HAC should be consistent with the Consolidated Plan and would like to schedule a study session to discuss the Consolidated Plan, in order to help create a list of priorities accordingly.
5.       New Business
a)       Housing Update – Housing Strategies, HB 4006 and MURA/Liberty Park 
The Commission made a list of recommendations and subsequently received a Technical Assistance Grant from the Department of Land Conservation and Development (DLCD), hiring ECONorthwest and Opticos for assistance.
ECONorthwest focused on: CET Administration, Accessory Dwelling Unit (ADU) incentives, and housing tax abatement programs.
Opticos focused on: increasing diversity of housing types in Single Family Residential (SFR) zones, building height modifications, increasing density, and parking modifications.
HB 4006
Planning Director Matthew Brinkley explained House Bill (HB) 4006, which requires Cities to report on housing production. During 2018, there were 437 units permitted, and 371 units produced in Medford.
Liberty Park
Staff liaison Carla Paladino reported that the Long Range Planning Division is currently working on the Liberty Park Neighborhood Plan, expects to finalize this by June 2019, and present this to City Council in the fall.
Medford Urban Renewal Agency (MURA) and City Council are interested in looking into new districts within City limits.
MURA/Liberty Park
MURA Director Harry Weiss introduced himself to the Commission and showed the Commissioners MURA’s boundaries, explaining that many opportunities exist in Liberty Park such as conservation, preservation of existing housing, upgrading housing stock and potential for infill opportunities.
Mr. Weiss discussed that MURA will be looking for places to implement or demonstrate the ‘missing middle’ infill.
In addition, Mr. Weiss announced that City Council has approved an Advisory Committee for MURA and is actively seeking members.
b)       Introduction to CDBG
The Community Development Block Grant (CDBG) program is one of the longest running programs for the US Department of Housing and Urban Development (HUD). President Ford signed the Housing and Community Development Act in 1974, which was created under Title l of the Act. This program is geared toward helping to develop viable communities by: providing decent housing, building suitable living environments, and expanding economic opportunities.
c)       Review 2019/20 CDBG Housing-Related Proposals
Mrs. Durant reported that the Community Development Grant Commission (CDGC) is currently ranking and scoring the applications listed below.
Agency Name Brief Project Description Funding Request
ACCESS Renovate 332 W. 6th street
as a 100-bed, permanent emergency shelter and collaborative community resource hub for homeless individuals.
Addictions Recovery Center Renovate 923 W. Main Street for the creation of six new transitional beds to help participants prepare for independent living. $25,519
Housing Authority of Jackson County Emergency homeowner repairs through deferred, zero-interest loans, secured by property liens. $200,000
OnTrack Repair the roofs of four housing units including two existing permanent rental units and two transitional housing units serving two families and five individuals $38,000
Rebuilding Together Rogue Valley Cross-generational approach to building ramps for up to 34 seniors in need of improved accessibility to their homes (owner- or renter-occupied) $50,000
Total Housing Related Funding Request $414,519
As this is a new commission, Mrs. Durant offered to give the Commissioners the criteria from the CDGC used to score the applications and review each application or the option to defer the decision to the CDGC and support their decision. Commissioners agreed to defer decision and support the CDGC.
Commissioner Randy Jones suggested bi-weekly study sessions; commissioners agreed.
6.       Remarks from Council Liaison
City Council liaison Clay Bearnson thanked the Commissioners for their time and energy volunteering for the HAC and mentioned he is excited for this Commission and collaboration with the CDGC.
7.       Remarks from Commissioners
8.       Remarks from Commission Chair
Mr. Bender explained he is part of the Site Plan and Architecture Commission (SPAC) and is happy to be part of the HAC.
9.       Remarks from Staff Liaisons     
Mrs. Simmons discussed conflict of interest and ex-parte.
10.     Adjourned
Meeting adjourned at 1:31 P.M.

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