Agenda & Minutes

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City Council Meeting Agenda & Minutes

Minutes
Thursday, April 18, 2019

MINUTES
April 18, 2019

6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon
 
The regular meeting of the Medford City Council was called to order at 6:00 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks* (arrived at noted), Tim D’Alessandro, Dick Gordon, Alex Poythress, Eric Stark, Kevin Stine, Michael Zarosinski
 
City Manager Brian Sjothun; Deputy City Manager Eric Zimmerman; City Attorney Lori Cooper; City Recorder Karen Spoonts
 
Employee of the Quarter
Jenny Newell, Police Officer, was presented the Employee of the Quarter award.
 
*Councilmember Kay Brooks arrived.
 
City Manager Brian Sjothun stated that Deputy Chief Scott Clauson has been chosen as the next Police Chief, replacing Randy Sparacino, who will be retiring August 1. Deputy Chief Clauson will be sworn in as Police Chief at the August 1 City Council meeting.
 
20.    Recognitions, Community Group Reports
         20.1     Quarterly Travel Medford update by Eli Matthews
Eli Matthews presented the new brand, which will be launched shortly. He appreciated the vision of the City and the Downtown Medford Association working together on this. He noted they have allocated funds to 19 different events. Councilmember Brooks questioned a SOU report pertaining to the wildfire study; Mr. Matthews commented that they were part of the original committee and a survey was sent out pertaining to smoke. He will send the report to Council.
 
         20.2     RVMPO Report by Al Densmore
Al Densmore, the City’s representative to RVMPO, indicated he would like to coordinate upcoming meetings and MPO issues as they come up with Council. Part of the cap and trade legislation does include a potential grant for climate implementation and the City might want to engage their state lobbyist. He stated he will be available should Council have any questions. Councilmember D’Alessandro agreed with his approach and thanked him for taking this on.
 
30.    Oral Requests and Communications from the Audience
         30.1     Raymond Shull, Gold Hill, stated we have three major problems 1) smoke, 2) Greenway, and 3) lack of jail space. He suggested a multiple bed facility with a detox program monitored by medical personnel. He also suggested having the forest cleaned up by those assigned to the facility.
 
         30.2     Bob Shand, commented on crime along the Greenway and item #60.3 the Viaduct Bridge.
 
         30.3     Doreen McSorley expressed concern with the Greenway extension from Ellendale to Black Oak and the impact to Barnett Townhomes for children’s safety, privacy, and wildlife. Angela Cleveland agreed and noted there are no enclosed areas to their backyard.
 
         30.4     Patti Robinson, expressed concern with those who have no regard for our city.
         30.5     Lindsay Copeland, Nancy Sweisthal, and Katie Melson advocated for those living in the Barnett Townhomes, and expressed concern to the Greenway expansion. Tree have been cut down, transients are an issue, and bikes have been stolen. They requested Council stop the extension of the Greenway. A petition with 150 signatures was presented.
 
         30.6     Tatiana Keen and Ally Cole spoke about the graphic signs seen at the Pear Blossom.
 
Motion:  Direct staff to research all methods to work to reduce or eliminate future situations of graphic images such as those seen at Pear Blossom Park.
Moved by:  Kevin Stine                                                      Seconded by:  Kay Brooks
 
Councilmember Bearnson stated the first amendment is a double edged sword and we are bound by that and the Oregon State Constitution. Councilmember Gordon stated the Pear Blossom Parade is not our parade. Councilmember Stine restated his motion as shown above. Councilmember Zarosinski stated he is not concerned that we get sued. Mr. Sjothun questioned if City Attorney Cooper has the information she needs to move forward; Ms. Cooper stated she does and commented that this is a gray area but will get back to Council.
 
Roll call:  Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Motion carried and so ordered. 
 
         30.7     Jesse Hart, Grants Pass, thinks the graphic signs presented at the Pear Blossom are spiritual terrorism. He is looking for the difference between free speech and harassment.
 
         30.8     Solmon Keen, Medford, also commented on the graphic images seen at Pear Blossom.
 
         30.9     Jim Kosloske, stated the viaduct is very loud and questioned if there was any way to mitigate the noise.
 
         30.10   Michael Hall spoke about the homeless and drug issues. He noted we don’t have core values taught to children and we need to strengthen the laws.
 
                     Councilmember Bearnson stated these are issues that we are working on currently.
 
40.    Public Hearings
 
50.    Approval or Correction of the Minutes of the April 4, 2019 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.
 
60.    Consent Calendar
         60.2     COUNCIL BILL 2019-26  An ordinance awarding a contract in an amount of $993,993.99 to Knife River Materials to perform asphalt pavement overlays on various streets in the City of Medford.
 
Motion:  Approve the Consent Calendar.
Moved by:  Kevin Stine                                                      Seconded by:  Tim D’Alessandro
Roll call:  Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Motion carried and so ordered.  Council Bill approved: #2019-26
 
70.    Items Removed from Consent Calendar
         Councilmember Stine pulled 60.1; Councilmember Brooks pulled 60.3.
 
         60.1     COUNCIL BILL 2019-25  An ordinance authorizing amendment to the Intergovernmental Agreement (IGA) No. 30143, between the City of Medford and the Oregon Department of Transportation for the Larson Creek Greenway Segment II Project.
 
         Councilmember Stine questioned if mitigation can be done. Public Works Director Crebbin noted the contract is awarded, construction is taking place, and environmental permits have been obtained. Councilmember Poythress expressed concern as this item was brought up when he was on the Planning Commission. Councilmember Stark questioned the width; staff noted the path easement is currently narrower than the location of the orange fencing; the orange fencing is at the edge of the construction easement. Mr. Crebbin noted the property is owned by the City or the City has an easement. Mr. Sjothun questioned the fencing that will provide privacy; Design & Construction Manager Hart described the fence types, location, and most are see though, with no privacy slats. Mr. Sjothun questioned if there are some type of screening for the townhomes. Mr. Crebbin noted they would have to work with the property owner. Councilmember Bearnson questioned if they can build a wood fence; Mr. Crebbin thought you could build a 6’ fence. Councilmember Brooks questioned if slats could be added to the cyclone fence; Mr. Crebbin will verify, as we have a grant and we may have to follow certain design standards. Councilmember Poythress questioned what can be done for those who came to speak tonight. Ms. Cooper remarked that it would need to be determined if it was a legal condition that the Planning Commission made for a condition of approval that could be followed up, outreach done, and steps taken. Deputy City Manager Zimmerman would like to bring this up at a Development Services Meeting. It was noted this ordinance has to do with an amendment to the ODOT IGA, and is a separate issue from construction and mitigation.
 
Motion:  Approve the ordinance.
Moved by:  Clay Bearnson                                                 Seconded by:  Dick Gordon
 
Councilmember Gordon noted there is no happy solution and this has been going on for a long time. We did approve this project and if modifications need to be made, we can do so.
 
Roll call:  Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Ordinance #2019-25 was duly adopted.
 
               60.3   COUNCIL BILL 2019-27  A resolution supporting the east side retrofit of the Interstate 5 Viaduct Bridge in Medford, Oregon.
 
                        Councilmember Brooks stated she does not support the expansion of the Viaduct. Councilmember D’Alessandro expressed concerns with safety on the Viaduct.
 
Motion:  Approve the resolution.
Moved by:  Michael Zarosinski                                           Seconded by:  Tim D’Alessandro
 
Councilmember Zarosinski expressed concern with earthquake issues, and the north/south route needs to be kept open. He noted the Comprehensive Study stated all other options were financially unrealistic. He is not familiar with sound walls on raised freeways. Councilmember Stark noted this is the first step and does not include sound or design. Councilmember Gordon noted ODOT is paying for this.
 
Roll call:  Bearnson, D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes; Books voting no.
Resolution #2019-27 was duly adopted.
 
**********
 
Mayor Wheeler called a recess at 7:56 p.m.; the meeting resumed at 8:12 p.m. with the same members present.
 
**********
 
80.    Ordinances and Resolutions
80.1     COUNCIL BILL 2019-28  An ordinance amending sections 9.600 and 9.620 of the Medford Municipal Code pertaining to seismic design requirements for existing buildings.
 
Motion:  Approve the ordinance.
Moved by:  Michael Zarosinski                                           Seconded by: Kevin Stine
Roll call:  Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Ordinance #2019-28 was duly adopted.
 
80.2     COUNCIL BILL 2019-29  An ordinance amending sections 3.023 (1), (4), (6) and (7) of the Medford Municipal Code pertaining to notice of sidewalk repair.
 
                     Councilmember Stine questioned the process to make sure the sidewalk repair is done. Mr. Crebbin noted complaints come to the Public Works Department; letters are sent if defects are found. After 30 days, a second letter is sent if the sidewalk is not repaired. If this ordinance is approved, the homeowner will have 60 days to complete the repair.
 
Motion:  Approve the ordinance.
Moved by:  Kevin Stine                                                      Seconded by:  Tim D’Alessandro
 
Councilmember Gordon would like to have the property owner, if 65, live on the property, i.e., not being a rental. Ms. Cooper stated the ordinance can be changed to read a) the property owner of an owner occupied residential property is age 65 or older.
 
Amended Motion:  Amend ordinance to state a) the property owner of an owner occupied residential property is age 65 or older.
Moved by:  Dick Gordon                                                    Seconded by:  Tim D’Alessandro
Roll call:  Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
 
Main Motion Roll call:  Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Ordinance #2019-29 was duly adopted.
 
90.    Council Business
         90.1     Proclamations issued:
                            Administrative Professionals Day – April 24, 2019
 
         90.2     Committee Reports and Communications
                     a.   Councilmember Bearnson would like to see a proper Post Office in Medford.
 
                     b.   Councilmember D’Alessandro stated he traveled to Washington D.C., along with Councilmember Bearnson and Executive Office Manager Donna Holtz. A summary of activities has been forwarded to Council from CFN.
 
                     c.   Councilmember D’Alessandro attended the MWC meeting; SDCs are increasing.
 
                     d.   Councilmember Stine went to Salem and attended a dinner with representatives which seemed favorable.
 
                     e.   Councilmember Gordon attended the Hospital Facilities Authority meeting where George Andries was elected President and Eric Stark as Secretary. He spoke of various clean audit reports. He remarked there is one opening on the board.
 
                     f.    Councilmember Bearnson attended the Housing Authority Commission meeting. He hoped the visioning plans moving forward would be in line with all other consolidated plans.
 
100.  City Manager and Staff Reports
         100.1   Police Chief Selection update
                     Presented at the beginning of the meeting.
 
         100.2   Further reports from City Manager
                     a.   Mr. Sjothun thanked Councilmember Stine for attending the Salem event. They toured a few recreational facilities and will invite Council to site visits.
 
                     b.   Community Relations Coordinator Kristina Johnsen has completed the City of Medford visual guide. These will be used during Operation Care.
 
                     c.   Walk the Greenway event is Saturday, April 20 at 10 a.m.
 
                     d.   Operation Care is Monday, April 22 in Ward 2.
 
                     e.   Mayor Wheeler and Assistant City Manager/CFO Martin met with the State Treasurer.
 
                     f.    Mayor Wheeler stated the Pear Blossom event was well attended. Councilmember Bearnson thanked Police for their assistance.
 
                     g.   Councilmember Zarosinski talked about acceptable speech, does not want to terrorize kids, but does not want to take away free speech.
 
110.  Adjournment
There being no further business, this Council meeting adjourned at 8:41 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
 
 
 
 
Karen M. Spoonts, MMC
City Recorder
 

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