Agenda & Minutes

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Planning Commission (View All)

Planning Commission Agenda and Minutes

Minutes
Thursday, April 25, 2019

The regular meeting of the Planning Commission was called to order at 5:30 PM in the City Hall Council Chambers on the above date with the following members and staff in attendance:
 
Commissioners Present
Mark McKechnie, Chair
Joe Foley, Vice Chair
Bill Mansfield
David McFadden
Jared Pulver
Jeff Thomas
 
Commissioners Absent
David Culbertson, Excused Absence       
E.J. McManus, Excused Absence             
Patrick Miranda, Excused Absence
 
Staff Present
Kelly Evans, Assistant Planning Director
Madison Simmons, Senior Assistant City Attorney
Alex Georgevitch, City Engineer
Terri Richards, Recording Secretary
Steffen Roennfeldt, Planner III
 
10.          Roll Call
 
20.          Consent Calendar/Written Communications.
 
20.1        LDS-19-008 / ZC-19-009 / E-19-010 Final Orders of a request for tentative plat approval for Delta Estates – Phases 6-9, a proposed 166-lot residential subdivision on two parcels totaling 31.64 acres; including a request for a change of zone for proposed Phases 6-8, totaling 22.64-acres, and an additional 0.14-acres of the adjacent Phase 5, from SFR-10 (Single Family Residential, ten dwelling units per gross acre) to SFR-6 (Single Family Residential, six dwelling units per gross acre); and a request for an Exception in order to allow a distance less than 200 feet between two intersections. The property is located east of Cheltenham Way and north of McLoughlin Drive in the SFR-10 zoning district (371W08 1103 & 1104). Applicant: Hayden Homes, LLC; Agent: CSA Planning Ltd; Planner: Dustin Severs.
 
20.2        ZC-19-020 / CP-19-021 Final Order for a minor General Land Use Plan (GLUP) amendment to reclassify two contiguous parcels totaling 1.57-acres, located at the southwest corner of Stewart Avenue and South Columbus Avenue, and currently containing nine dwelling units, from Urban Residential (UR) to Urban Medium Density Residential (UM); along with an associated request to rezone the parcels from SFR-10 (Single-Family Residential, ten dwelling units per gross acre) to MFR-15 (Multiple Family Residential, fifteen dwelling units per gross acre) (371W36BC TL 100 & 200).  Applicant: Columbia Care Services, Inc.; Agent: Richard Stevens & Associates Inc.; Planner: Dustin Severs.
 
20.3 LDS-19-018 Final Order of tentative plat approval for the DeClans Landing Subdivision – a proposed 2-phased, 7-lot residential subdivision to be developed as townhouse lots, on a 1.12-acre parcel located at 738 N Ross Lane in the SFR-10 (Single-Family Residential, ten dwelling units per gross acre) zoning district (372W23DD1300).  Applicant: Glen Clark; Agent: Scott Sinner Consulting, Inc.; Planner: Dustin Severs.
 
Motion: The Planning Commission adopted the consent calendar as submitted.         
 
Moved by: Commissioner Foley                                Seconded by: Commissioner McFadden
 
Voice Vote: Motion passed, 6-0.
 
30.          Minutes
30.1        The minutes for April 11, 2019, were approved as submitted.
 
40.          Oral and Written Requests and Communications. None. 
 
The Quasi-Judicial was not read by Madison Simmons, Senior Assistant City Attorney.  There were no persons in the audience and the public hearing items were continuances.
 
50.          Public Hearings – Continuance Request
 
50.1 ZC-18-189 Consideration of a request for a zone change of a 1.89-acre parcel located at 4199 Rachel Way from SFR-00 (Single-Family Residential, one dwelling unit per lot) to SFR-4 (Single-Family Residential, four dwelling units per gross acre) (371W22400); Applicant: Jane Erin Griffin-Hagle; Planner: Dustin Severs.  The applicant has requested to continue this item to the Thursday, May 9, 2019 Planning Commission meeting.
 
Chair McKechnie stated that if there are members in the audience that have come to testify on this agenda item and cannot attend the May 9th Planning Commission hearing, please come forward and the Planning Commission will hear your testimony at this time.  Please keep in mind that it is possible that your questions may be answered when staff presents their staff report on May 9th.  There will be no decisions made this evening on this agenda item.
 
Motion: The Planning Commission continued ZC-18-189, per the applicant’s request, to Thursday, May 9, 2019, Planning Commission meeting.           
 
Moved by: Commissioner Foley                                Seconded by: Commissioner McFadden
 
Voice Vote: Motion passed, 6-0.
 
Old Business
 
50.2 PUD-18-152 Consideration of a request for amendment of the Rogue Valley Manor Planned Unit Development, File No. PUD-98-023, to consider changes to the PUD boundary of approximately 233-acres of property and to demonstrate that the ‘Commercial Village’ is able to develop without any vehicle trip stipulations, located east of Interstate 5 between Ellendale and La Loma Drives, within the SFR-4 (Single Family Residential – 2.5 to 4 dwelling units per gross acre), SFR-6 (Single Family Residential – 4 to 6 dwelling units per gross acre), SFR-10 (Single Family Residential – 6 to 10 dwelling units per gross acre), MFR-20 (Multiple Family Residential – 15 to 20 dwelling units per gross acre), MFR-30 (Multiple Family Residential - 20 to 30 dwelling units per gross acre) and C-C (Community Commercial) zoning districts.  Applicant: Pacific Retirement Services; Agent: Richard Stevens & Associates; Planner: Steffen Roennfeldt. 
 
Chair McKechnie stated that after publication staff received a continuance request on this agenda item to Thursday, May 9, 2019.  Is there anyone that would like to participate on this agenda item that will not be able to attend the May 9th meeting?  Please keep in mind that it is possible that your questions may be answered when staff presents their staff report on May 9th.  There will be no decisions made this evening on this agenda item.
 
Motion: The Planning Commission continued PUD-18-152, per the applicant’s request, to the Thursday, May 9, 2019 Planning Commission meeting.
 
Moved by: Commissioner Foley                                Seconded by: Commissioner McFadden
               
Roll Call Vote: Motion passed, 6-0.
 
New Business
 
50.3 LDS-19-029 Consideration of a tentative plat for an 11 lot subdivision on approximately 2 acres within the SFR-6 (Single Family Residential – 6 dwelling units per gross acre) zoning district, located on the north side of Sunset Drive approximately 415 feet west of Thomas Road (372W35DC Tax Lot 3300). Applicant: Gary McFarlane and Timothy McFarlane; Agent: Neathamer Surveying Inc.; Planner: Liz Conner.
 
Chair McKechnie inquired whether any Commissioners have a conflict of interest or ex-parte communication they would like to disclose.  None were disclosed.
 
Chair McKechnie inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
 
Chair McKechnie stated that after publication staff received a continuance request on this agenda item to Thursday, May 9, 2019.  Is there anyone that would like to participate on this agenda item that will not be able to attend the May 9th meeting?  Please keep in mind that it is possible that your questions may be answered when staff presents their staff report on May 9th.  There will be no decisions made this evening on this agenda item.
 
a. Bob Neathamer, Neathamer Surveying, Inc., 3126 State Street, Suite 203, Medford, Oregon, 97504.  Mr. Neathamer was present but did not speak. 
 
Motion: The Planning Commission continued LDS-19-029, per the applicant’s request, to the Thursday, May 9, 2019 Planning Commission meeting.
 
Moved by: Commissioner Foley                                Seconded by: Commissioner McFadden
 
Voice Vote: Motion passed, 6-0.
 
60.  Reports
 
TAKEN OUT OF ORDER
 
60.2        Transportation Commission
Commissioner Pulver reported that the Transportation Commission met Wednesday, April 24, 2019 and they discussed a citizen request to make Valley View a one-way between Hillcrest and Capital.  The Commission is making a recommendation that it be classified as a Yield Roadway.  The speed limit will be decreased to 20 miles per hour.  There will be signage indicating yielding to cars and pedestrians. 
 
They also discussed concurrency.  Currently, if an intersection drops below an appropriate service level the developer is required to fix those or there is a limitation imposed on the amount of development they can do until said item is fixed.  The idea is along the lines the State does which takes into consideration the new TSP Tier One projects and take credit for those being done.  SDCs will be collected to help provide funding to make those projects happen.
 
They also reviewed the ethics power point presentation.        
 
TAKEN OUT OF ORDER
 
60.1            Site Plan and Architectural Commission.
Kelly Evans, Assistant Planning Director reported that the Site Plan and Architectural Commission met Friday, April 19, 2019.  They approved a four-story hotel located east of Garfield Street and Center Drive.  The also approved plans for Phase V of the Combined Transport complex at Crater Lake Avenue and Justice Road.
 
Next week the Site Plan and Architectural Commission has a hearing on the controversial Circle K proposed on the corner of Springbrook and McAndrews. 
 
 TAKEN OUT OF ORDER 
 
60.3        Planning Department
Ms. Evans reported that the next Planning Commission study session is scheduled for Monday, May 13, 2019.  Discussion will be on the draft language for cottage housing and concurrency amendments. 
 
There is business scheduled for Thursday, May 9, 2019, Thursday, May 23, 2019, Thursday, June 13, 2019 and Thursday, June 27, 2019.
 
There has been no Planning business before the City Council. 
 
At the City Council’s next meeting they will hear the Asante GLUP map amendment and a public utility easement vacation related to McKenzie Village Subdivision.   
 
Ms. Evans asked, would the Planning Commission like to do a field trip to review cottage housing?  The Planning Commission consensus was favorable.  
 
Commissioner Pulver asked, is the cottage housing consistent with what the Planning Commission discussed in a study session?  Ms. Evans responded that the cottage housing is different than the examples that they have seen constructed.  The examples that have been seen in the City is wartime housing.  It is late 1940’s or 1950’s.  It will show how it can work.  They are not 1,200 or 1,500 square feet units that is working through the system now.  They can see the concept.      
 
70.          Messages and Papers from the Chair.  None.
 
80.          Remarks from the City Attorney. None
 
90.          Propositions and Remarks from the Commission. None.
 
100.        Adjournment
The meeting was adjourned at 5:46 p.m. The proceedings of this meeting were digitally recorded and are filed in the City Recorder’s office.
 
 
Submitted by:
 
Terri L. Richards                                                               
Recording Secretary                                                                      
 
Mark McKechnie
Planning Commission Chair                                                                         
 
Approved: May 9, 2018
 

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