Agenda & Minutes

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City Council Meeting Agenda & Minutes

Minutes
Thursday, June 06, 2019

MINUTES
June 6, 2019

6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon
 
The regular meeting of the Medford City Council was called to order at 6:00 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Kay Brooks (*arrived as noted), Tim D’Alessandro, Alex Poythress, Eric Stark, Kevin Stine, Michael Zarosinski; Councilmembers Clay Bearnson and Dick Gordon were absent.
 
City Manager Brian Sjothun; Deputy City Manager Eric Zimmerman; City Attorney Lori Cooper; City Recorder Karen Spoonts
 
20.    Recognitions, Community Group Reports
 
30.    Oral Requests and Communications from the Audience
         30.1     Bob Shand commented on the Greenway and the Owen Street Project.
 
*Councilmember Brooks arrived.
        
40.    Public Hearings
40.1     COUNCIL BILL 2019-41 A resolution adopting the Action Plan for use of the City’s Community Development Block Grant (CDBG) funds for fiscal year 2019-20.
 
                     Principal Planner Angela Durant stated Steve Dickson was here as Vice-Chair of the Community Development Grants Commission. She provided the funding recommendation. Five additional actions to improve our community were also before Council.
 
                     Councilmember Zarosinski questioned the background discussion in fully funding some of the projects, vs. some receiving little or no funding. Ms. Durant noted there is an evaluation process. During the scoring and ranking of capital projects, ACCESS withdrew a funding request for a homeless shelter, so the Commission had a choice and decided to look at transitional housing projects as there is such a need for housing. Councilmember Stark questioned the funding request withdrawn; Ms. Durant noted ACCESS needed to spend the money by June and CDBG funding does not arrive until September. ACCESS is receiving funding from the State that imposes less regulatory constraint and labor cost vs. the CDBG program.
 
Public hearing opened.
No one spoke.
Public hearing closed.
 
Motion:  Approve the resolution.
Moved by:  Kevin Stine                                                      Seconded by: Kay Brooks
 
Councilmember Brooks would like the PowerPoint presentation on the website; Council thanked the Commission and staff for their work on this.
 
Roll call:  Brooks, D’Alessandro, Poythress, Stark, Stine, and Zarosinski voting yes.
Resolution #2019-41 was duly adopted.
 
         40.2     COUNCIL BILL 2019-42 An ordinance amending sections 3.834 of the Medford Code pertaining to Sanitary Sewer Collection System Development Charges.
 
                     Utilities Engineer Roger Thom presented the staff report. He stated a Technical Advisory Group was developed and recommended funding Option 1A.
 
                     Councilmember Stine questioned how often we do this; Mr. Thom stated anytime a Master Plan is developed as funding is needed for the improvements.
 
Public hearing opened.
Brad Bennington, Southern Oregon Homebuilders Association, noted this is the most regulated industry within the most regulated state. In 2019, we have about half the contractors we had before the recession and this is a fragile industry. He requested staff and Council keep the costs down as much as possible as these costs are an impact fee. We can only sell the product for what the market will call for.
Public hearing closed.
 
Motion:  Approve the resolution.
Moved by:  Kevin Stine                                                      Seconded by:  Alex Poythress
 
Councilmember Brooks questioned why those who live further from the sewer system pay the same as those who live closer; Public Works Director Crebbin noted the sewer SDC is unique as you get credit for redevelopment. Councilmember Zarosinski stated he was involved in the Technical Advisory Group; this is for new development to pay for their system.
 
Roll call:  Brooks, D’Alessandro, Poythress, Stark, Stine, and Zarosinski voting yes.
Resolution #2019-42 was duly adopted.
 
         40.3     COUNCIL BILL 2019-43 An ordinance adding section 2.180 to the Medford Code pertaining to fees for credit card transactions.
 
                     CFO/Assistant City Manager Ryan Martin presented the staff report. He stated at the Budget Committee meeting there was a motion to charge for credit card transactions, excluding Utility billing and Muni Court.
 
Public hearing opened.
No one spoke.
Public hearing closed.
 
Motion:  Approve the ordinance.
Moved by:  Kevin Stine                                                      Seconded by: Eric Stark
Roll call:  Brooks, D’Alessandro, Poythress, Stark, Stine, and Zarosinski voting yes.
Ordinance #2019-43 was duly adopted.
 
         40.4     COUNCIL BILL 2019-44 An ordinance amending sections 4.1111 and 4.1113 of the Medford Code pertaining to the public safety fee.
 
                     Mr. Martin stated another recommendation of the Budget Committee was to increase the public safety fee.
 
Public hearing opened.
No one spoke.
Public hearing closed.
 
Motion:  Approve the ordinance.
Moved by:  Kevin Stine                                                      Seconded by:  Alex Poythress
 
Council commented on citizen requests for additional support with public safety.
 
Roll call:  D’Alessandro, Poythress, Stark, Stine, and Zarosinski voting yes; Brooks voting no.
Ordinance #2019-44 was duly adopted.
 
         40.5     COUNCIL BILL 2019-45 A resolution adopting the budget for the City of Medford for the biennium commencing July 1, 2019, and making appropriations thereunder.
 
                     Mr. Martin recognized Lorraine Peterson, staff, as well as Council for their efforts. The Budget Committee approved the budget including marijuana tax monies to many different sources. Property taxes have increased due to MURA receiving property tax revenue.
 
Public hearing opened.
No one spoke.
Public hearing closed.
 
Motion:  Approve the ordinance in the amount of $365,034,490 as approved by the Budget Committee.
Moved by:  Tim D’Alessandro                                            Seconded by:  Kevin Stine
 
Council thanked staff and the Budget Committee for the budget session, noting it has improved and was very productive.
 
Roll call:  Brooks, D’Alessandro, Poythress, Stark, Stine, and Zarosinski voting yes.
Ordinance #2019-45 was duly adopted.
 
         40.6     COUNCIL BILL 2019-46 A resolution certifying that the City of Medford is eligible to receive state-shared revenues and elects to receive state-shared revenues for fiscal year 2019-20.
 
                     Mr. Martin stated all cities receive state-shared revenues from items such as gas, lottery, and marijuana.
 
Public hearing opened.
No one spoke.
Public hearing closed.
 
Motion:  Approve the resolution.
Moved by:  Tim D’Alessandro                                            Seconded by: Kevin Stine
Roll call:  Brooks, D’Alessandro, Poythress, Stark, Stine, and Zarosinski voting yes.
Resolution #2019-46 was duly adopted.
 
50.    Approval or Correction of the Minutes of the May 16, 2019 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.
 
60.    Consent Calendar
         60.1     COUNCIL BILL 2019-47 An ordinance making the annual ad valorem property tax levy of the City of Medford for fiscal year 2019-20.
 
         60.2     COUNCIL BILL 2019-48 An ordinance authorizing execution of an Intergovernmental Agreement with the Medford Water Commission for providing miscellaneous services.
 
         60.3     COUNCIL BILL 2019-49 An ordinance granting to AT&T Corp. the non-exclusive privilege to use the public way to construct and maintain communication facilities within the City of Medford.
 
         60.4     COUNCIL BILL 2019-50 An ordinance amending the Rules and Regulations for Executive and Non-Represented Employees pertaining to wages, hours, fringe benefits, and other working conditions effective July 1, 2019.
 
         60.5     COUNCIL BILL 2019-51 An ordinance authorizing execution of a Naming Rights Agreement with Harry & David in the amount of $40,000.00 for recognition opportunities at the Medford Rogues baseball field for one year.
 
Motion:  Adopt consent calendar.
Moved by:  Tim D’Alessandro                                            Seconded by:  Kevin Stine
Roll call:  Brooks, D’Alessandro, Poythress, Stark, Stine, and Zarosinski voting yes.
Motion carried and so ordered.  Council Bills approved: #2019-47, 2019-48, 2019-49, 2019-50, 2019-51
 
70.    Items Removed from Consent Calendar
 
80.    Ordinances and Resolutions
        
90.    Council Business
         90.1     Proclamations issued:
                        National Pollinator Week – June 17-23, 2019
                        Immigrant Heritage Month – June 2019
                        Men’s Health Month – June 2019
                        National Homeownership Month – June 2019
                        Pride Month – June 2019
 
         90.2     Committee Reports and Communications
a.   Councilmember D’Alessandro stated the following items were discussed at the Council Officers meeting:
  • Tour dates for Rogue Disposal & Recycling (Dry Creek Landfill) will be forwarded to Council through City Recorder Spoonts.
  • Council travel involved those who have signed up for the National League of Cities and League of Oregon Cities Conference.
  • Sheriff Sickler would like a representative from Council to sit on the Jail Advisory/Steering Committee. Councilmember Stark and Stine were both interested. City Manager Sjothun requested one name be brought forth.
  • No Council study session will be held on June 27.
 
100.  City Manager and Staff Reports
         100.1   Further reports from City Manager
                     a.   City Manager Sjothun reported on the following:
  • The weekly update will be packed full of information.
  • Thanked staff and Council for their assistance in the budget process.
  • The Prescott Room conference chairs are being replaced.
 
                     b.   Councilmember Stine expressed concern with food distribution.
 
Motion:  Direct staff to research the steps necessary to address issues associated with food distribution in City parks, including measures to keep bicycle pedestrian rights-of-way clear of obstructions and to ensure that trash generated by food distribution activities are disposed of properly.
Moved by:  Kevin Stine                                                      Seconded by:  Tim D’Alessandro
 
Councilmember Stine stated this has been an issue regarding trash left after food has been served to the homeless. He noted a permit process was tried before, but no permits were submitted. Councilmember Zarosinski noted when we do this at the end of a meeting he is unaware of what is going on; Councilmember D’Alessandro apologized for not informing Council of this ahead of time. Mr. Sjothun noted there was a feeding on the Greenway when he was biking, and what we are trying to coordinate is a better site than what is being used, provide garbage service, and a pod or storage building where tables and chairs can be stored which could really help Parks & Recreation staff. Mayor Wheeler noted we need to look at options that are prudent and legal.
 
Roll call:  Brooks, D’Alessandro, Poythress, Stark, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
 
                     c.   Mayor Wheeler noted Parks Uncorked is tomorrow night.
 
                     d.   Councilmember Stine commented on:
  • Kid Time has changed their name to Children’s Museum of Southern Oregon. They hope to open up at the Carnegie in March or April of 2020.
  • He attended the Ride with the Leaders bike event and noted West Main Street was not a fun street to ride on. They will have smaller cycling events to get people involved.
 
110.  Adjournment
There being no further business, this Council meeting adjourned at 7:21 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
 
 
 
 
Karen M. Spoonts, MMC
City Recorder
 

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