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Agenda & Minutes

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Planning Commission (View All)

Planning Commission Agenda and Minutes

Minutes
Thursday, June 13, 2019

The regular meeting of the Planning Commission was called to order at 5:30 PM in the City Hall Council Chambers on the above date with the following members and staff in attendance:
 
Commissioners Present
Mark McKechnie, Chair
Joe Foley, Vice Chair
David Culbertson
Bill Mansfield
David McFadden
E.J. McManus
Jeff Thomas
 
Commissioners Absent
Patrick Miranda, Excused Absence          
Jared Pulver, Excused Absence
 
Staff Present
Kelly Evans, Assistant Planning Director
Eric Mitton, Deputy City Attorney
Alex Georgevitch, City Engineer
Terri Richards, Recording Secretary
Dustin Severs, Planner III
 
10.          Roll Call
 
20.          Consent Calendar/Written Communications.
 
20.1        ZC-19-001 Final Order of a request for a zone change of a 0.93 acre parcel located on the south side of Cherry Lane approximately 200 feet east of the intersection of Mary Bee Lane and Cherry Lane from SFR-00 (Single Family Residential, one dwelling unit per parcel) to SFR-4 (Single Family Residential, 4 to 6 dwelling units per gross acre) (371W27AC TL 1200). Applicant: Mahar Homes Inc.; Agent: Neathamer Surveying Inc.; Planner: Liz Conner.
 
20.2        LDS-19-049 Final Order of tentative plat approval for Shafer Valley Landing, a proposed  8-lot residential subdivision on a single 1.50-acre parcel located at 1105 Shafer Lane in the SFR-6 (Single-Family Residential, six dwelling units per gross acre) zoning district (382W01BD 7800). Applicant: Horton Homes, Inc.; Agent: Scott Sinner Consulting, Inc.; Planner: Dustin Severs.
 
20.3        LDS-19-051 / E-19-047 Final Orders of a proposed tentative plat for an 8-lot residential zero lot line dwelling subdivision with an exception to the number of units allowed to take access off a minimum access easement on 0.9 acres, located on the east side of Columbus Ave approximately 150 feet south of Garfield St. within a SFR-10 (Single Family Residential – 10 dwelling units per gross acre) zoning district. (372W36CD TL 400). Applicant: Scott Sinner Consulting LLC: Liz Conner: Planner.
 
Motion: The Planning Commission adopted the consent calendar as submitted.         
 
Moved by: Commissioner Foley                                Seconded by: Commissioner McFadden
 
Voice Vote: Motion passed, 7-0-0.
 
30.          Minutes
30.1        The minutes for May 23, 2019, were approved with the following correction. Under agenda item 60.2 Transportation Commission report there was discussion regarding the South Stage Overpass not South Medford Interchange.
 
40.          Oral and Written Requests and Communications. None. 
 
Eric Mitton, Deputy City Attorney read the Quasi-Judicial statement. 
 
50.          Public Hearings – Continuance Request
 
50.1 DCA-19-001 An amendment to portions of Chapter 10, the Medford Land Development Code (MLDC) to make housekeeping corrections and other changes related to housing and density. Applicant: City of Medford; Planner: Sarah Sousa.  Staff has requested to continue this item to the Thursday, June 27, 2019 Planning Commission meeting.
 
Chair McKechnie stated that if there are members in the audience that have come to testify on this agenda item and cannot attend the June 27th hearing, please come forward and the Planning Commission will hear your testimony at this time.  Please keep in mind that it is possible that your questions may be answered when staff presents their staff report on June 27th.  There will be no decisions made this evening on this agenda item.
 
Motion: The Planning Commission continued DCA-19-001, per staff’s request, to Thursday, June 27, 2019, Planning Commission meeting.           
 
Moved by: Commissioner Foley                                Seconded by: Commissioner McFadden
 
Voice Vote: Motion passed, 7-0-0.
 
50.2   LDS-19-040 / CUP-19-041 Consideration of tentative plat approval for The Meadows at Crooked Creek – Phase 1, a proposed 22-lot residential subdivision, along with a request for a Conditional Use Permit (CUP) for placement of storm detention facilities partially within the riparian corridor of Crooked Creek, on a 3.28-acre parcel located at 2145 Kings Highway in the SFR-10 (Single-Family Residential, ten dwelling units per gross acre) zoning district (382W01AA TL 4000). Applicant: Meadows at Crooked Creek, LLC; Agent: CSA Planning Ltd.; Planner: Dustin Severs.  The applicant has requested to continue this time to the Thursday, July 11, 2019 Planning Commission meeting.
 
Chair McKechnie stated that if there are members in the audience that have come to testify on this agenda item and cannot attend the July 11th hearing, please come forward and the Planning Commission will hear your testimony at this time.  Please keep in mind that it is possible that your questions may be answered when staff presents their staff report on July 11th.  There will be no decisions made this evening on this agenda item.
 
Kelly Evans, Assistant Planning Director reported that at the previous meeting the public hearing was closed.  The applicant has requested that the hearing be reopened at the July 11, 2019 Planning Commission meeting.  Property owner notices need to be sent out again.  
 
Motion: The Planning Commission continued LDS-19-040 and CUP-19-041, per the applicant’s request, to Thursday, July 11, 2019, Planning Commission meeting.           
 
Moved by: Commissioner Foley                                Seconded by: Commissioner McFadden
 
Voice Vote: Motion passed, 7-0-0.
 
50.3 ZC-18-189 Consideration of a request for a zone change of a 1.89-acre parcel located at 4199 Rachel Way from SFR-00 (Single-Family Residential, one dwelling unit per lot) to SFR-4 (Single-Family Residential, four dwelling units per gross acre) (371W22400). Applicant: Jane Erin Griffin-Hagle; Planner: Dustin Severs.  The applicant has requested to continue this item to the Thursday, June 27, 2019 Planning Commission meeting.
 
Chair McKechnie stated that if there are members in the audience that have come to testify on this agenda item and cannot attend the June 27th hearing, please come forward and the Planning Commission will hear your testimony at this time.  Please keep in mind that it is possible that your questions may be answered when staff presents their staff report on June 27th.  There will be no decisions made this evening on this agenda item.
 
Motion: The Planning Commission continued ZC-18-189, per the applicant’s request, to the Thursday, June 27, 2019, Planning Commission meeting.           
 
Moved by: Commissioner Foley                                Seconded by: Commissioner McFadden
 
Voice Vote: Motion passed, 7-0-0.
 
50.4 LDP-19-055 / ZC-19-003 Consideration of a request for tentative plat approval of a proposed two-lot partition of a 6.20-acre parcel, along with a request for a change of zone from Light-Industrial (I-L) to Regional Commercial (C-R) of a 1.90-acre portion of the total 6.20-acre parcel, located at 590 Airport Road (372W12A1102). Applicant: Sedona Properties, LLC; Agent: CSA Planning Ltd; Planner: Dustin Severs.
 
Chair McKechnie inquired whether any Commissioners have a conflict of interest or ex-parte communication they would like to disclose.  None were disclosed.
 
Chair McKechnie inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
 
Dustin Severs, Planner III reported that Exhibits N, O and P in the agenda packet are in error.  The reports from the Fire Department (Exhibit N), Rogue Valley Sewer Services (Exhibit O), and Jackson County Roads (Exhibit P) are from a previous application and were accidently switched with the reports for the subject application.  The correct Exhibits N-1, O-1 and P-1 will be submitted into the record and were emailed to the Planning Commission this afternoon. 
 
The Land Division approval criteria can be found in the Medford Land Development Code Section 10.202(E).  The Zone Change approval criteria can be found in the Medford Land Development Code Section 10.204(B).  The applicable criteria were addressed in the staff report, included with the property owner notices, and hard copies are available at the entrance of Council Chambers for those in attendance.  Mr. Severs gave a staff report. 
 
Condition #4 in Exhibit A, Conditions of Approval needs to identify Exhibit L.
 
Also, the Public Works Zone Change report identified capacity restraints for the storm sewer.  That condition will be added to the Conditions of Approval that the applicant provide a deed declaration or they do the improvements or a study done that shows the storm drain system that capacity exists to allow the proposed Zone Change.  This will be submitted into the record as Exhibit E-1.  
 
The public hearing was opened.
 
a. Jay Harland, CSA Planning Ltd., 4497 Brownridge Terrace, Suite 101, Medford, Oregon, 97504-9173.  Mr. Harland reported that the applicant is in negotiations with a hotel developer for the site.  Hotels do not generate peak hour trips nor daily trips.  They coordinated with Mark Dew on the storm drainage stipulation that Public Works is requesting.  Mr. Dew confirmed it is feasible to implement the stipulation as proposed in Exhibit L.
 
Mr. Harland requested a modification to condition #3.  The language in the staff report is “Comply with all applicable requirements of Jackson County Roads (Exhibit P)”.  It is a caveat moving forward that occasionally there are situations where there are dueling engineers with different opinions.  The language that Mr. Harland would like added is “…except that in the event of any project engineering conflict between Jackson County Roads’ review requirements and Medford Public Works’ review requirement, resolution of the engineering conflict shall be determined by the City of Medford Engineer…”   
 
Chair McKechnie asked, will the proposed project be under the trip cap and does it leave any extra trip caps for the rest of the development?  Mr. Harland responded that the trip cap is specific to the section being rezoned.    
 
Chair McKechnie stated that it sounds like the storm drain is not an issue.  Mr. Harland stated that it is feasible to do. 
 
Commissioner McFadden asked several questions but he did not have his microphone on and were not audible.
 
Alex Georgevitch, City Engineer stated that Airport Road and across the frontage of the subject property is under County jurisdiction. Regardless of wherever the improvements are being made the City will have to work with the County because they have operation jurisdiction of that roadway until the City takes jurisdiction of it through a Jurisdictional Exchange.  
 
Chair McKechnie asked, what is Public Works position on the language proposed by Mr. Harland?  Mr. Georgevitch stated that the language proposes a conflict that the City and County do not want to be in.  It will be a challenge for Mr. Georgevitch to override the County on their facility.  The County will tell the applicant to build half plus 12 similar to what the City would tell them if it were a City facility.  When it comes in for Site Plan and Architectural Commission review that is the time Public Works would be conditioning it and work out conditions between the County and City.    
 
Mr. Mitton suggested a tweak to the language and still satisfy Mr. Harland’s desire to have a tie breaker provision.  “…except in the event of any project engineering conflict between Jackson County Roads’ review requirements and Medford Public Works’ review requirements, resolution of the engineering conflict shall be determined by the entity who has jurisdiction over the facility”.  Mr. Harland liked that language.  The storm drainage is the issue for now but in the future it will be the road.    
 
Ms. Evans reported that there are no improvements required so that is moot.  The storm drain is not required at this time.  This is a zone change and reserved acreage parcels.  There are no public improvements.  Condition #3 should be removed.
 
The public hearing was closed.
 
Motion: The Planning Commission adopts the findings as recommended by staff and directs staff to prepare the Final Orders of approval of LDP-19-055 and ZC-19-003 per the staff report dated June 6, 2019, including Exhibits A through R, revise condition #4 in Exhibit A-1, replacing Exhibit A with Exhibit A-1, Exhibit E with Exhibit E-1 and Exhibits N, O and P that are in error with the correct Exhibits N-1, O-1 and P-1 and removing condition #3 as presented in the staff report.
 
Moved by: Commissioner Foley                                Seconded by: Commissioner McFadden
 
Roll Call Vote: Motion passed, 7-0-0.
 
60.1        Site Plan and Architectural Commission.
Commissioner Culbertson reported that the Site Plan and Architectural Commission met Friday, June 7, 2019.  He was out of town and deferred the report to Ms. Evans.
 
Ms. Evans reported that the Site Plan and Architectural Commission had six hearings.  One was continued.  The Commission approved a 4,000 square foot mechanics office on Table Rock south of Airport; a 3,000 square foot office in Navigator’s Landing; a 15,000 square foot industrial building on Bateman at Table Rock; the continued item is a McDonald’s that wants to move their store on Barnett to the vacant Liberty bank to the east; a 26,000 square foot warehouse was approved in the industrial area on Parsons and Sage.    
 
At the Commissioner’s places is a memorandum from the Site Plan and Architectural Commission requesting the Planning Commission consider amending the use table and require conditional use permits for gas stations in proximity to residential areas.  This will go on the Planning Commission’s June 27, 2019 meeting agenda for a formal action.    
     
60.2        Transportation Commission
Commissioner Pulver was not in attendance to report on the Transportation Commission. 
 
60.3        Planning Department
Ms. Evans reported that the next Planning Commission study session is scheduled for Monday, June 24, 2019.  Discussion will be food trucks in the right-of-way and food pods. 
 
There is business scheduled for Thursday, June 27, 2019, Thursday, July 11, 2019 and Thursday, July 25 2019.   
 
Last week City Council approved the Community Development Block Grant 2019/20 Action Plan.
 
Next week City Council will hear a fee increase for the Planning Department.  Fees have not been increased since 2006.  Public Works submitted an annexation application for Lozier Lane and north Ross Lane.  
 
The Landmarks and Historic Commission approved a mural at Vogel Plaza.  Work has begun on the mural.  They also approved permanent signage at 4th and Central.  It is a drive-thru kiosk.  They approved a fence and exterior changes to the Carnegie Library where Kids Time is moving in.    
 
Commissioner McManus asked, is the fence around the Carnegie Library going to be around the area where Kids Time is or the perimeter of Alba Park?  Ms. Evans reported it is around the Main Street side and not around the 8th Street side.  
 
Commissioner McFadden asked, is Kids Time getting full use of the property?  Ms. Evans replied yes.   
 
70.          Messages and Papers from the Chair.  None.
 
80.          Remarks from the City Attorney. None
 
90.          Propositions and Remarks from the Commission. None.    
 
100.        Adjournment
The meeting was adjourned at 6:12 p.m. The proceedings of this meeting were digitally recorded and are filed in the City Recorder’s office.
 
 
Submitted by:
 
Terri L. Richards                                                               
Recording Secretary                                                                      
 
Joe Foley
Planning Commission Vice-Chair                                                                              
 
Approved: June 27, 2018
 

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