Agenda & Minutes

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City Council Meeting Agenda & Minutes

Minutes
Thursday, June 20, 2019

MINUTES
June 20, 2019

6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon

The regular meeting of the Medford City Council was called to order at 6:00 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson*, Tim D’Alessandro, Alex Poythress, Eric Stark, Kevin Stine, Michael Zarosinski; Councilmembers Kay Brooks and Dick Gordon were absent.
 
City Manager Brian Sjothun; City Attorney Lori Cooper; City Recorder Karen Spoonts
 
Employee Recognition
*Councilmember Bearnson left and returned.
 
Employees from Planning and Public Works were recognized for their years of service. Retiree plaques were presented to Jay Hinton and Tony Hartzer, Public Works Operations, and Tom Suttle, WRD.
 
20.    Recognitions, Community Group Reports
 
30.    Oral Requests and Communications from the Audience
         30.1     Carol Henderson stated she has issues with the utility fees. She has two duplexes where the utility fee is determined by the water usage, whereas a house is a flat rate. The street fee is higher too, even though it is one city lot. It is not equitable or fair to have two standards.
 
         30.2     Brian Dulong stated there is an issue with homelessness and RV parking in the city. He lives in a RV on a private lot. The owner, a veteran, will be building a veteran’s homeless shelter on the lot. He did not think there should be an issue with his RV on the property.
 
         30.3     Tom Wike, Jr. reported he was doing security on the property mentioned above. A police officer stopped by very early one morning to state the RV owner needed to move his RV. He stated he will pay the ticket because he didn’t think it was fair for a veteran to have to take the ticket to help others less fortunate.
 
         30.4     Bob Shand commented on various issues in his neighborhood as well as 80.1 and the reduction to 20 mph designated speed.
 
40.    Public Hearings
40.1     COUNCIL BILL 2019-52 A resolution adopting an eighth Supplemental Budget for the 2017-19 biennium.
 
CFO/Assistant City Manager Ryan Martin presented the staff report requesting a supplemental budget of $548,095.
 
Public hearing opened.
No one spoke.
Public hearing closed.
 
Motion:  Approve the resolution.
Moved by:  Kevin Stine                                                    Seconded by:  Tim D’Alessandro
Roll call:  Bearnson, D’Alessandro, Poythress, Stark, Stine, and Zarosinski voting yes.
Resolution #2019-52 was duly adopted.
 
         40.2     COUNCIL BILL 2019-53 An ordinance vacating both a portion of a public storm drainage easement and a public utility easement (PUE) on three non-contiguous parcels located north of Midway Road, west of Interstate 5, and east of Cummings Lane in the SFR-10 (Single-Family Residential, ten dwelling units per gross acre) zoning district. (SV-19-044)
 
                     Dustin Severs, Planner III, presented the staff report for the vacation of easements at McKenzie Village. The Planning Commission forwarded a favorable recommendation.
 
                     Councilmember Poythress was on the Planning Commission when this was brought forward and parking was a concern.
 
Public hearing opened.
 
Clark Stevens of Richard Stevens & Associates, representing Tom Malot, stated McKenzie Village was approved earlier this year. Vacation of the easements was part of the condition of the approval.
 
Public hearing closed.
 
Motion:  Approve the ordinance.
Moved by:  Clay Bearnson                                               Seconded by:  Kevin Stine
Roll call:  Bearnson, D’Alessandro, Poythress, Stark, Stine, and Zarosinski voting yes.
Ordinance #2019-53 was duly adopted.
 
         40.3     COUNCIL BILL 2019-54 An ordinance amending the Planning Department fee schedule. (GF-19-004)
 
Planning Director Matt Brinkley presented the staff report. He noted this has been discussed at the Budget Committee on July 26, 2018 and November 8, 2018. Planning Department has not raised fees since 2006, except a few in 2016. The proposed fee schedule is based on averages, most likely underestimates administrative staff, and does not recover costs driven by current level of customer service at the front counter.
 
Councilmember Stark questioned if staff looked at delaying the approval until those in the system have been completed. Mr. Brinkley noted the budget is based on an effective date of July 1st. Councilmember D’Alessandro questioned if there has been an increase in applications to be approved before the deadline; Mr. Brinkley didn’t think so. Information was sent out a month ago and no one attended a listening session.
 
Public hearing opened.
No one spoke.
Public hearing closed.
 
Councilmember Zarosinski questioned Mark McKecknie’s comment on leaving a tiered system of fees; Assistant Planning Director Kelly Evans stated there was a flat fee for Site Plan & Architectural review with an additional fee for square footage or per dwelling unit which will change to a flat fee. Landmarks has the same fee structure (previous and new fees). Councilmember Zarosinski questioned the three month delay as requested by Jim Maize.  Mr. Martin stated if we were looking for a cut in order to delay for three months, it would be difficult to find that in Planning Department, as most of their budget is staff. The cut would probably come from contingency. City Manager Sjothun noted the Planning budget is $3.973 million, $419,400 is materials and services, and agreed that it is a personnel laden budget.
 
Motion:  Approve the ordinance.
Moved by:  Kevin Stine                                                    Seconded by:  Eric Stark
 
Councilmember D’Alessandro stated Council struggled with the increase of fees but this is in line with other cities. Councilmember Zarosinski supported this through the Budget Committee but should have thought about this at that time. He believed smaller, more affordable types of development could be done more fairly; Councilmember Stark agreed. Mr. Sjothun noted there will be development of a master fee schedule. Mr. Martin noted fee schedules have not been increased for some time.
 
Roll call:  Bearnson, D’Alessandro, Poythress, Stark, Stine, and Zarosinski voting yes.
Ordinance #2019-54 was duly adopted.
 
50.    Approval or Correction of the Minutes of the June 6, 2019 Regular Meeting
Councilmember Stine stated at the last meeting he said he was biking on Columbus but it was actually on West Main. The minutes were approved as corrected.
 
60.    Consent Calendar
         60.1     COUNCIL BILL 2019-55 A resolution initiating annexation to the City of Medford of portions of Lozier Lane right-of-way from Stewart Avenue to West Main Street. (A-19-002)
 
         60.2     COUNCIL BILL 2019-56 An ordinance granting to Hunter Communications, Inc., dba Core Digital Services , the non-exclusive privilege  to use the public way to construct and maintain communication facilities within the City of Medford.
 
         60.3     COUNCIL BILL 2019-57 An ordinance authorizing execution of an Agreement between the City of Medford and Teamsters Local 223 Construction and Maintenance Employees concerning wages, hours, fringe benefits, and other working conditions from July 1, 2019 through June 30, 2023.
 
         60.5     COUNCIL BILL 2019-59 An ordinance amending sections 8.800 – 8.815, 8.818, and 8.820 of the Medford Code pertaining to transient lodging tax.
 
         60.6     COUNCIL BILL 2019-60 An ordinance authorizing execution of a Quitclaim Deed of an existing easement in conjunction with the Larson Creek Greenway Segment II project.
 
Motion:  Adopt consent calendar.
Moved by:  Kevin Stine                                                    Seconded by:  Tim D’Alessandro
Roll call:  Bearnson, D’Alessandro, Poythress, Stark, Stine, and Zarosinski voting yes.
Motion carried and so ordered.  Council Bills approved: #2019-55, 2019-56, 2019-57, 2019-59, 2019-60
 
70.    Items Removed from Consent Calendar
Councilmember Stine requested 60.4 be pulled from Consent; Councilmember Bearnson requested 60.7 be pulled from Consent.
 
Councilmember Stine questioned the procedure for a person who would want to use this. City Attorney Cooper noted the person would need a business license and insurance. Councilmember D’Alessandro questioned if the use of goats is effective; Parks & Recreation Director Rosenthal stated goats used at the Nature Center were not as hungry as we thought they would be. There could be a practical use for them in the parks. Councilmember Zarosinski questioned what other cities did; Ms. Cooper noted Salem limited size of acreage and number of days, which could be added to the ordinance to help Code Enforcement.
 
         60.4     COUNCIL BILL 2019-58 An ordinance adding section 8.185 to the Medford Municipal Code to allow the use of goats for vegetation control within City limits.
 
Motion:  Adopt the ordinance.
Moved by:  Kevin Stine                                                    Seconded by:  Alex Poythress
 
Amended Motion:  Add Salem’s language to ordinance pertaining to size of acreage and number of days.
Moved by:  Michael Zarosinski                                         Seconded by:  Tim D’Alessandro
 
It was noted there was information in the ordinance pertaining to the number of days.
 
Amended Motion Roll call:  Bearnson, D’Alessandro, Poythress, Stark, Stine, and Zarosinski voting yes.
Motion carried and so ordered. 
 
Main Motion Roll call:  Bearnson, D’Alessandro, Poythress, Stark, Stine, and Zarosinski voting yes.
Motion carried and so ordered. 
 
         60.7     COUNCIL BILL 2019-61 An ordinance authorizing the purchase of seven (7) new police patrol vehicles in the total amount of $262,798.00 from Northside Ford Truck Sales Incorporated of Portland, Oregon.
 
Councilmember Bearnson questioned the recovery of the vehicles sold; Police Chief Sparacino noted they go to auction and what we get for the vehicles varies. Councilmember Bearnson questioned if it was part of the fleet management system; Chief Sparacino thought they could dispose of them sooner if they were, but questioned if it would be feasible or if they could be outfitted for Police use.
 
Motion:  Adopt the ordinance.
Moved by:  Clay Bearnson                                               Seconded by:  Tim D’Alessandro
Roll call:  Bearnson, D’Alessandro, Poythress, Stark, Stine, and Zarosinski voting yes.
Motion carried and so ordered. 
 
80.    Ordinances and Resolutions
         80.1     COUNCIL BILL 2019-62 An ordinance authorizing the establishment of a 20 mph designated speed for Valley View Drive, between Hillcrest Road and Capital Avenue.
 
                     Public Works Director Cory Crebbin provided information on the 20 mph speed limit based on the new state law. The ordinance has been endorsed by the Traffic Coordinating Committee and the Transportation Commission.
 
                     Council questioned if the residences were polled regarding the 20 mph speed limit; Mr. Crebbin noted they had not but a traffic analysis had been done. This puts people on notice that don’t drive this street much. No additional striping is required or recommended. There are no bicycle signs in this area.
 
Motion:  Approve the ordinance.
Moved by:  Clay Bearnson                                               Seconded by:  Michael Zarosinski
 
Councilmember Stine stated he would not support the motion as it was not addressed to the neighbors.
 
Roll call:  Bearnson, D’Alessandro, Stark, and Zarosinski voting yes; Poythress and Stine voting no.
Ordinance #2019-62 will be placed as second reading.
 
         80.2     COUNCIL BILL 2019-63 A resolution adopting 2019-21 Biennial Goals for the City of Medford.
 
                     Mr. Sjothun stated we began this process in February and many study sessions were held. He appreciated the guidance, noted many goals are already in the works, and it is a really good starting point for the next biennium.
 
Motion:  Approve the resolution.
Moved by:  Michael Zarosinski                                         Seconded by: Tim D’Alessandro
 
Councilmember Bearnson noted many items are not on the resolution but are adopted as well. Mr. Sjothun noted this is a reader’s digest of the goals.
 
Roll call:  Bearnson, D’Alessandro, Poythress, Stark, Stine, and Zarosinski voting yes.
Resolution #2019-63 was duly adopted.
 
90.    Council Business
         90.1     Proclamations issued:
                        Juneteenth – June 19, 2019
 
         90.2     Committee Reports and Communications
                     a.   Councilmember D’Alessandro stated the following was discussed at Council Officers:
  • Direction for Parking Commission and Multicultural Commission
 
                     b.   Councilmember Poythress noted the Parking Commission is working on a survey.
 
                     c.   Councilmember Bearnson noted the Housing Advisory Commission accepted their RFP.
 
                     d.   Councilmember Zarosinski attended the quarterly Regional Rate Committee meeting and the Rogue Valley Area of Transportation meeting.
 
                     e.   Councilmember Stine remarked the artwork at Vogel Plaza has started.
 
100.  City Manager and Staff Reports
         100.1   HB 2509 – Single Use Plastic Bags
The state banned the use of single use plastic bags, which goes into effect January 1, 2020.
 
         100.2   Further reports from City Manager
                     a.   BUILD Financial Commitment
COUNCIL BILL 2019-62 A resolution authorizing the City of Medford to provide $20,500,000 in non-federal funding towards identified improvements to the North Phoenix/Foothill Road Corridor should a grant from the Better Utilizing Investments to Leverage Development (BUILD) grant be awarded.
 
Deputy Public Works Director Alex Georgevitch stated Council gave direction years ago to apply for funding for North Phoenix/Foothill Road. The grant is due early July and staff is working with our federal lobbyist. We are also partnering with Jackson County, who will be improving Foothill Road north towards White City.
 
Motion:  Approve the resolution
Moved by:  Kevin Stine                                                    Seconded by:  Michael Zarosinski
Roll call:  Bearnson, D’Alessandro, Poythress, Stark, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
 
                     b.   No study session on June 27. SOREDI’s annual dinner is June 27; spots are available.
 
                     c.   Consultants for the Regional Economic Strategy will meet with the Steering Committee.
 
                     d.   Councilmember Bearnson spoke on:
  • The enablers of single use plastic bags.
  • A Council photo sometime this summer.
  • A remedy to help people out pertaining to RVs. Mr. Sjothun noted Council did something with churches opening up car camping. Staff will contact those who spoke earlier. Police Chief Sparacino noted it was complaint driven. Veteran housing will be a topic at the Site Plan & Architectural Commission. Councilmember Bearnson questioned if security is allowed on construction sites; Chief Sparacino noted security only, not to sleep in.
 
                     e.   Mayor Wheeler attended the Parks Uncorked and remarked it was excellent.
 
110.  Adjournment
There being no further business, this Council meeting adjourned at 7:58 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
 
 
 
 
Karen M. Spoonts, MMC
City Recorder
 

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