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Agenda & Minutes

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Planning Commission (View All)

Planning Commission Agenda and Minutes

Minutes
Thursday, July 11, 2019

The regular meeting of the Planning Commission was called to order at 5:30 PM in the Medford City Hall, Council Chambers, 411 West 8th Street, Medford, Oregon on the above date with the following members and staff in attendance:
 
Commissioners Present
Mark McKechnie, Chair
Joe Foley, Vice Chair
David Culbertson
Bill Mansfield
David McFadden
Jared Pulver
 
Staff Present
Kelly Evans, Assistant Planning Director
Eric Mitton, Deputy City Attorney
Terri Richards, Recording Secretary
Dustin Severs, Planner III
Liz Conner, Planner II
 
Commissioners Absent
E.J. McManus, Excused Absence             
Patrick Miranda, Excused Absence          
Jeff Thomas, Excused Absence 
 
10.     Roll Call
               
20.    Consent Calendar / Written Communications (voice vote)
20.1 LDS-19-029  Final Order of a tentative plat for an 11 lot subdivision on approximately 2 acres within the SFR-6 (Single Family Residential – 6 dwelling units per gross acre) zoning district, located on the north side of Sunset Drive approximately 415 feet west of Thomas Road (372W35DC Tax Lot 3300). Applicant: Gary McFarlane and Timothy McFarlane; Agent: Neathamer Surveying Inc.; Planner, Liz Conner.
 
Motion: The Planning Commission adopted the consent calendar as submitted.
        
Moved by: Vice Chair Foley                         Seconded by: Commissioner McFadden
 
Voice Vote: Motion passed, 6-0-0.
                               
30.          Approval or Correction of the Minutes from June 27, 2019 hearing
30.1The minutes for June 27, 2019, were approved as submitted.
 
40.          Oral Requests and Communications from the Audience
COMMENTS WILL BE LIMITED TO 3 MINUTES PER INDIVIDUAL OR 5 MINUTES IF REPRESENTING A GROUP OR ORGANIZATION.  PLEASE SIGN IN.
 
50.          Public Hearings
COMMENTS ARE LIMITED TO A TOTAL OF 10 MINUTES FOR APPLICANTS AND/OR THEIR REPRESENTATIVES.  YOU MAY REQUEST A 5-MINUTE REBUTTAL TIME.  ALL OTHERS WILL BE LIMITED TO 3 MINUTES PER INDIVIDUAL OR 5 MINUTES IF REPRESENTING A GROUP OR ORGANIZATION.  PLEASE SIGN IN.
 
Eric Mitton, Deputy City Attorney read the Quasi-Judicial statement.
 
Continuance Requests
50.1  ZC-18-189 Consideration of a request for a zone change of a 1.89-acre parcel located at 4199 Rachel Way from SFR-00 (Single-Family Residential, one dwelling unit per lot) to SFR-4 (Single-Family Residential, four dwelling units per gross acre) (371W22400). Applicant: Jane Erin Griffin-Hagle; Planner: Dustin Severs.  The applicant has requested to continue this item to the Thursday, July 25, 2019 Planning Commission meeting.
 
Chair McKechnie stated that if there are members in the audience that have come to testify on this agenda item and cannot attend the July 25th hearing, please come forward and the Planning Commission will hear your testimony at this time.  Please keep in mind that it is possible that your questions may be answered when staff presents their staff report on July 25th.  There will be no decisions made this evening on this agenda item.
 
Motion: The Planning Commission continued ZC-18-189, per the applicant’s request, to the Thursday, July 25, 2019, Planning Commission meeting.           
 
Moved by: Vice Chair Foley                         Seconded by: Commissioner McFadden
 
Voice Vote: Motion passed, 6-0-0.
 
50.2 LDS-19-040 / CUP-19-041 Consideration of tentative plat approval for The Meadows at Crooked Creek – Phase 1, a proposed 22-lot residential subdivision, along with a request for a Conditional Use Permit (CUP) for placement of storm detention facilities partially within the riparian corridor of Crooked Creek, on a 3.28-acre parcel located at 2145 Kings Highway in the SFR-10 (Single-Family Residential, ten dwelling units per gross acre) zoning district (382W01AA TL 4000). Applicant: Meadows at Crooked Creek, LLC; Agent: CSA Planning Ltd.; Planner: Dustin Severs.  The applicant has requested to continue this item to the Thursday, July 25, 2019 Planning Commission meeting.
 
Chair McKechnie stated that if there are members in the audience that have come to testify on this agenda item and cannot attend the July 25th hearing, please come forward and the Planning Commission will hear your testimony at this time.  Please keep in mind that it is possible that your questions may be answered when staff presents their staff report on July 25th.  There will be no decisions made this evening on this agenda item.
 
Motion: The Planning Commission continued LDS-19-040 and CUP-19-041, per the applicant’s request, to the Thursday, July 25, 2019, Planning Commission meeting.           
 
Moved by: Vice Chair Foley                         Seconded by: Commissioner McFadden
               
Voice Vote: Motion passed, 6-0-0.
 
New Business
50.3  GLUP-19-001  Request for a minor General Land Use Plan (GLUP) amendment to reclassify a single 1.34 acre parcel, located east of Crater Lake Avenue and north of Forest Hills Drive, from Urban High Density Residential (UH) to General Industrial (GI) (371W08CC TL 800). Applicant: Rogue Valley Transportation District; Agent: CSA Planning, Ltd; Planner: Dustin Severs.
 
Chair McKechnie inquired whether any Commissioners have a conflict of interest or ex-parte communication they would like to disclose.  Commissioner Mansfield stated that he has two conflicts.  He is a partner with South Medford Investment Group that owns the property adjacent to the west.  They have no objections. He is also a member of the Board of Directors for Rogue Valley Transportation District.  He is going to recuse himself. 
 
Commissioner Culbertson reported that Council member Tim D’Alessandro contacted him before Rogue Valley Transportation District’s purchase of the property and he gave him a real estate evaluation.  It will not affect his decision.
 
Commissioner Pulver stated that he has conflicts but it would not affect his ability to be impartial on this matter. 
 
Chair McKechnie’s business has a proposal in to Rogue Valley Transportation District on an unrelated project.  It will not affect his evaluation of this project.  
 
Chair McKechnie inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
 
Dustin Severs, Planner III reported that the General Land Use Plan (GLUP) amendment approval criteria can be found in the Medford Land Development Code Section 10.222.  The applicable criteria were addressed in the staff report, included with the property owner notices, and hard copies are available at the entrance of Council Chambers for those in attendance.  Mr. Severs gave a staff report. 
 
The public hearing was opened.
 
a. Raul Woerner, CSA Planning, Ltd., 4497 Brownridge Terrace, Suite 101, Medford, Oregon, 97504.  Mr. Woerner reported the staff report sums up the project well and has nothing more to add.
 
Mr. Woerner reserved rebuttal time.
 
The public hearing was closed.
 
Motion: The Planning Commission based on the findings and conclusions that all the approval criteria ae met or not applicable, forwards a favorable recommendation to the City Council for approval of GLUP-19-001, per the staff report dated July 3, 2019, including Exhibits A through K.
 
Moved by: Vice Chair Foley                         Seconded by: Commissioner McFadden
 
Roll Call Vote: Motion passed, 5-0-1, with Commissioner Mansfield recusing himself.
 
50.4 LDP-19-060 / ZC-19-005 Consideration of a request for tentative plat approval of a proposed two lot partition on a 0.50 acre parcel located at 665 Beall Lane approximately 150 feet west of Merilee Street, and a request for a zone change from SFR-00 (Single Family Residential – 1 dwelling unit per lot) to SFR-4 (Single Family Residential – 4 to 6 dwelling units per gross acre)(372W11DD12700). Applicant: Robert Sousa; Agent: Scott Sinner Consulting Inc.; Planner: Liz Conner.
 
Chair McKechnie inquired whether any Commissioners have a conflict of interest or ex-parte communication they would like to disclose.  Chair McKechnie disclosed that Scott Sinner is his next door neighbor but it will not affect his decision on this application.
 
Chair McKechnie inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
 
Liz Conner, Planner II reported that staff received additional information from the agent regarding the cross access easement requirements that was in the Public Works Department report.  It will be submitted into the record as Exhibit O.  Addressing the comments submitted by the agent Public Works revised their staff report and will be submitted into the record as Exhibit I-1.  Both exhibits were emailed to the Planning Commission.  The Partition Tentative Plat approval criteria can be found in the Medford Land Development Code Section 10.170(D).  The Zone Change approval criteria can be found in the Medford Land Development Code Section 10.204(B).  The applicable criteria were addressed in the staff report, included with the property owner notices, and hard copies are available at the entrance of Council Chambers for those in attendance.  Ms. Conner gave a staff report.
 
Commissioner McFadden asked, does the City have plans to widen Beall Lane?  Ms. Conner deferred the question to Public Works.
 
The public hearing was opened.
 
a. Scott Sinner, Scott Sinner Consulting, Inc., 4401 San Juan Drive, Suite G, Medford, Oregon, 97504.  Mr. Sinner reported the applicant is going to stipulate to the storm drainage by providing the study Public Works is looking for to demonstrate there is capacity for the one new lot possibility.  On approval there will be a restricted zone until demonstrating the storm sewer is adequate.  Staff will then remove the restrictive zone.
 
Chair McKechnie asked, has the driveway access been resolved with staff?  Mr. Sinner replied yes.  The new Public Works report removed that condition.  Parcels one and two will be sharing driveway access and relocating that driveway to the west side that improves the intersection spacing.
 
Mr. Sinner reserved rebuttal time.
 
The public hearing was closed.
 
Motion: The Planning Commission adopts the findings as recommended by staff and directs staff to prepare the Final Orders for approval of LDP-19-060 and ZC-19-005 per the staff report dated July 3, 2019, including Exhibits A through N, adding Exhibit O and replacing Exhibit I with Exhibit I-1.
 
Moved by: Vice Chair Foley                         Seconded by: Commissioner McFadden
 
Roll Call Vote: Motion passed, 6-0-0.
               
60.          Reports
60.1 Site Plan and Architectural Commission
Commissioner Culbertson reported that the Site Plan and Architectural Commission meeting scheduled for Friday, July 5, 2019 was cancelled.
 
60.2 Transportation Commission
Commission Pulver reported that the Transportation Commission has not met since their last meeting. 
 
60.3 Planning Department
Kelly Evans, Assistant Planning Director reported that there is no business scheduled for the Planning Commission Study Session on Monday, July 22, 2019. 
 
There is business scheduled for Thursday July 25, 2019, Thursday, August 8, 2010 and Thursday, August 22, 2019. 
 
City Council did not have any business last week.
 
Next week the City Council will hear the appeal on the Circle K project on Springbrook and McAndrews.  They will also hear an annexation for the right-of-way on Lozier Lane from Main Street to Stewart Avenue.
 
Commissioner Pulver asked, when is Food Trucks and Food Pods scheduled to come before the Planning Commission?  Ms. Evans reported on Thursday, July 25, 2019. 
               
70.          Messages and Papers from the Chair.  None.     
 
80.          City Attorney Remarks. None.  
 
90.          Propositions and Remarks from the Commission. None.
               
100.        Adjournment
101. The meeting was adjourned at approximately 6:02 p.m.  The proceedings of this meeting were digitally recorded and are filed in the City Recorder’s office.
 
 
Submitted by:
 
                                               
Terri L. Richards                                                                               
Recording Secretary                                                                      
 
Mark McKechnie                                                             
Planning Commission Vice-Chair              
 
Approved: July 25, 2018
 

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