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Agenda & Minutes

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Transportation Commission (View All)

Transportation Commission Meeting Agenda & Minutes - August 28, 2019

Wednesday, August 28, 2019


August 28, 2019                                       
12:30 P.M.                                                                            
Medford City Hall, Medford Room 330
411 West 8th Street, Medford, Oregon

10.   Roll Call                                                                                                                     
20.  Citizen Communications
30.  Approval of Minutes from July 24, 2019
40.  Agenda Items
         40.1       Concurrency Code Amendment DCA-18-180 (R)                                 
         40.2       Parking Commission (I)                                                                            
50.  Other Business                                                                                                        
         50.1       Citizens Academy
60.  Planning and Public Works Department Update (I)                                 
70.  Comments from Commissioners and Other Committees (I)                 

80.   Next Meeting:              

         September 25th, 2019 – 12:30 P.M.

90.  Adjournment                                                                                                          2:00
(R) = Commission Recommendation Needed
(D) = Discussion Item
(I) = Informational Item

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(800) 735-1232.

August 28, 2019                                       
12:30 P.M.                                                                            
Medford City Hall, Medford Room 330
411 West 8th Street, Medford, Oregon
The regular meeting of the Transportation Commission was called to order at 12:32 p.m.
10.   Roll Call                                                                                                                     
Commissioners Present
Al Densmore, Chair
Jaime Jordan
Jared Pulver
Kim Parducci
Kay Brooks
Commissioners Absent
Dennie Conrad, Vice Chair
Tim D’Alessandro, Council Liaison
Peggy Penland
Suzanne Schroeder
Staff Present
Cory Crebbin, Public Works Director
Karl MacNair, Transportation Manager
Eric Zimmerman, Deputy City Manager
Kyle Kearns, Planner II
Bonnie Glidewell, Recording Secretary
Staff Not Present
Alex Georgevitch, Deputy Public Works Director/City Engineer
Carla Paladino, Principal Planner
Citizen Present
Paige West
20.  Citizen Communications
            30.   Approval of Minutes from July 24, 2019
There being no additions or corrections, the minutes for July 24, 2019, were approved as submitted.
40.  Agenda Items
  1.        Concurrency Code Amendment DCA-18-180 (R)
Kyle Kearns, Planner II, gave a presentation on Concurrency & TIA, DCA-18-180. The overview included: a) the background of Concurrency, b) proposed changes to code DCA-18-180, c) future policy discussion and d) next steps. Proposed changes prepared by staff members in response to citizen comments include: a) Prohibiting Subsection (9) of TPR, b) allowance for approval of failing facilities, c) removed pipeline trips, d) new policy on ADT used for City zones, and e) created common/universal peak hour for TIA.
[Audio recorder batteries died]
Reasons for prohibiting TPR subsection (9) include: a) it is an optional provision of TPR and b) it would allow for zone changes without a TIA if zoning is consistent with the comprehensive plan and adopted TSP. Inclusion of this provision would, in effect, remove the requirement for a TIA at the time of zone change in most circumstances and without further direction, staff is not suggesting inclusion of (9) allowance.
Reasons for including code language relating to allowing failing facilities include: a) it is an optional provision of TPR, b) there are circumstances (comments claims use of one time in 10 years) where it may be beneficial to the City and developers, c) allows for approving authority to allow failing facilities when, even with mitigation, the facility’s performance will still  be degraded in the future, and d) as Medford develops, this provision may get more application when roadways are over capacity (e.g. Stewart and Hwy. 99). Staff has incorporated code language regarding this allowance under 10.204(D) – pages 40-41.
Reasons for removing pipeline trips include: a) comments described the burdensome and inaccurate uses of pipeline trips, b) pipeline trips are “guaranteed” transportation impacts accounted for in previous zone changes, with no guarantee they come to fruition, c) use of pipeline trips has caused underdevelopment, and d) new TSP analyzed potential development in existing zoned land, making pipeline trip’s duplicative. Staff recommends the use of “traffic count growth rates,” based on the Regional Model, in place of pipeline trips – page 34.
Reasons for adopting a new Public Works policy on trip rates for zone changes include: a) comments described the lack of clarity surrounding numbers used and b) staff recommends a policy, as opposed to MLDC language to avoid time consuming code amendments in the future if rates change – pages 47-48.
Reasons for changing to a common peak hour include: a) comments described how the use of varying peak hours results in less accurate analysis (for example: intersections near schools v. employers have different peak hours), and b) consistency with Jackson County and ODOT guidelines. Staff is recommending the use of one common peak hour for future TIAs.
Commissioner Parducci commented that in her experience the people who stipulate are typically getting zone changes to commercial and if we are requiring them to find a failing facility before they can stipulate then they're required to prepare an analysis just to stipulate to what they can already generate under existing zoning. She stated that if the commercial daily trip estimations for commercial zones were not so high then many developers would likely not want to stipulate.  She was asked by the City last year to do some research on what the commercial daily trip estimations should be and she met with Jay Harland at CSA Ltd. to look at them.  Jay developed trip graphs and tables that show a sliding scale rate works much better for the commercial zones than applying the City estimated 1,500 trips per acre across sites of varying sizes. She recommends that consideration be made to adjust the commercial trip rates for zone changes when the City implements the new policy. She recommends: 1) City staff to review traffic daily trip estimations for commercial zones before putting those numbers into new policy and 2) For a DCA-18-180 amendment to allow pass-by percentages in accordance with the most current edition of the ITE.  
Karl MacNair, Transportation Manager, noted they can solidify what the revised rates will be before it is brought to Council in October.
Commissioner Jordan questioned why we would not take the stipulations out and Mr. MacNair answered that it could encourage underdevelopment. Commissioner Parducci asked that the 25 percent pass-by rate be removed. She noted that the ITE rate, from the Trip Generation Manual, we are using is from national studies and the ITE pass-by rate goes hand-in-hand with this, as well as making it more consistent and defensible. Mr. Crebbin noted that the 25 percent can go higher if requested and gave examples of how. Commissioner Jordan asked Mr. Crebbin if people want to do this, how one goes about it. He noted it would need to be shown with research and presented to Public Works.
Mr. Kearns spoke on potential future policies spearheaded from comments received, which may include: a) the use of subsection (9) in TPR – “One Map” land use, b) partial mitigation of transportation impacts when adding traded or industrial sector jobs, and c) allow use of all Tier 1 projects (i.e. remove “Mega-Corridor” exemption).
The next steps include: a) Planning Commission hearing September 12, 2019, b) City Council Hearing – October 3, 2019, c) if any of the “Further Policy” items are desired, additional code amendments would need to be initiated or a recommendation to Council will be needed, and d) the suggested motion: move to recommend approval of DCA-18-180 as described in the Transportation Commission memorandum dated August 21, 2019.
Mr. Kearns noted that on page 10-11 of the memo provided in the agenda packet, the staff has a recommended motion. Mr. MacNair noted that the two issues that Commissioner Parducci brought up can be voted on today if the Commission is ready. Commissioner Pulver asked if we can give staff the ability to require more information from applicants if outliers are present, as well as use the ITE manual. Mr. Kearns noted it could be an easy code change if need be.
Commissioner Pulver recommends approval of DCA-18-180. Commissioner Parducci SECONDED. He then amends the motion and asks staff to work on a staggered scale for trips to be used based on size of lot. Commissioner Parducci SECONDED. Amendment was approved. He then MOVED that percentage for pass by trips to be used to be in accordance with the latest ITE manual.  Commissioner Parducci SECONDED. Amendment was APPROVED. Motion was APPROVED.
         40.2       Parking Commission (I)                   
Eric Zimmerman, City Deputy Manager, spoke on aligning the work of the Parking Commission and the Transportation Commission. There is also potential of changing the Parking Commission to a committee but it has not yet been decided.  
Commissioner Parducci asked to be part of the ODOT Volunteer Request for Planning Advisory Committee (PAC) for the North Medford I-5 Exit 30 Interchange Area Management Plan (IAMP).
50.  Other Business
         50.1       Citizens Academy
Mr. Zimmerman spoke about the new program that will launch in September and will generate interest, understanding, knowledge, support and communication between the community and the City. Chair Densmore suggested that if we are going to do a better job with this, we need a forum or more time in order to do so, and suggest the same set up as the Osher Lifelong Learning Institute (OLLI) at Southern Oregon University (SOU OLLI) program.
60.  Planning and Public Works Department Update (I)              
Mr. MacNair spoke about the Larson Creek Trail project which will be open in early October, from Ellendale to Black Oak. Additionally, Crater Lake Avenue and Owen Drive intersection improvements is under construction for the new signal. Springbrook Rd, from Cedar Links to Pheasant Lane is at 30% design and the Foothill Road Improvement Project: Hillcrest Road to McAndrews Road is at 60 percent design.            
70.  Comments from Commissioners and Other Committees (I)                    
Commissioner Pulver reminded all that this Commission does our best to provide the best we can do to vet what is needed for City Council, as well as other committees and commissions.
  1.    Next Meeting:     
The next meeting is scheduled for Wednesday, September 25, 2019, at 12:30 p.m., and will be in City Hall, Medford Room 330.        
90.  Adjournment                                                                                                                      
The meeting adjourned at 2: 07p.m.
Respectfully Submitted,
Bonnie Glidewell

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