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Agenda & Minutes

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Housing Advisory Commission (View All)

Community Development Grants Commission, Housing Advisory Commission, and Medford Urban Renewal Agency Advisory Board - Joint Special Meeting Agenda & Minutes

Wednesday, September 25, 2019

September 25, 2019                                              
12:00 P.M. – 1:30 P.M.                                                                                  
Medford Police Department, Prescott Room
219 S Ivy Street, Medford, Oregon 97501
10.   Roll Call        
The joint special meeting between the Community Development Grants Commission (CDGC), Housing Advisory Commission (HAC), and Medford Urban Renewal Agency (MURA) Advisory Board was called to order at 12:10 P.M. in the Prescott Room, Medford Police Department, Medford on the above date with the following members and staff in attendance:
Commissioners Present
Marie Cabler, (CDGC Chair & MURA)
Jason Bull (CDGC)
Jason Elzy (HAC)
Randell Embertson (HAC)
Rebecca Erickson (CDGC)
Carol Fiddler (CDGC)
Randy Jones (HAC)
Debra Lee (HAC)
Chad McComas (CDGC)
Caprice Moran (MURA)
Dan O’Connor (MURA)
Tom Sramek, Jr. (CDGC)
Matt Stranahan (HAC)
Paul Tanner (HAC)
Commissioners Absent
Jeffrey Bender, Chair (HAC)
Robert Bierma (MURA)
Bill Boehning (MURA)
Steve Dickson, Vice Chair (CDGC)
Steven Erb (HAC)
EJ McManus (MURA)
Christian Nelson (MURA)
Rebecca Scott (CDGC)
Robert Shand (MURA)
Staff Present
Clay Bearnson, City Council Liaison (HAC)
Matt Brinkley, Staff Liaison (HAC)
Angela Durant, Staff Liaison (CDGC & HAC)
Aleia Fletcher, Staff Liaison (CDGC & HAC)
Carla Paladino, Staff Liaison (HAC)
Madison Simmons, Legal Staff Liaison (CDGC & HAC)
Harry Weiss, Staff Liaison (HAC)

20.   Medford Urban Renewal Agency Update
Executive Director of MURA Harry Weiss requested commissioners’ input and feedback regarding the development of policies for potential disposition of MURA-owned surplus properties in downtown Medford, in order to help meet community housing needs, effectively braid and leverage cash and non-cash resources, and potentially increase diversity of housing types. A residential market study with Johnson Economics is currently being conducted by the Planning Department (with expected release of November 2019) that will provide a dynamic cost model analysis and pro forma model of a variety of different development types. Other topics of discussion included challenges of multi-income, multi-family housing projects due to restrictive funding constraints based on income, and the overall need for additional housing (along with housing types) for workforce, college students, and staff/faculty.

30.   Medford Homeless System Action Plan
Staff liaison Angela Durant provided an overview of the Agenda, Item, and Commentary (AIC) concerning staff recommendation to approve or modify the Homeless System Action Plan (HSAP) Implementation Plan and Funding Priorities Recommendation for the 2019-2021 biennium, as well as requested feedback for the upcoming City Council study session on October 10, 2019 involving goals and funding priorities. Staff recommends that the CDGC be responsible for the general implementation of the HSAP with the HAC as advisory body on all matters relating to housing.

The HSAP Implementation Plan proposes to enhance efforts/support of the livability team in the following key ways:
  • Develop a Greenway Outreach Program (Actions 3.1 & 3.2) that would:
    • Enhance existing outreach efforts
    • Establish volunteer partnerships
    • Target 10-15 chronically homeless individuals on the Greenway
    • Develop ad hoc committee
    • Implement data tracking system
    • Research additional funding sources (including from the Department of Justice) 
  • Develop interim housing (Actions 3.3, 4.1, & 4.4) that would:
    • Fund the new year-round shelter in exchange for 5-8 dedicated beds to support the Livability Team
    • Lease existing unit to provide interim, co-housing for 4-8 individuals to support the Livability Team
    • Secure partners to support interim housing w/integrated services program
    • Secure leverage from foundations, hospitals and coordinated care organizations, partners
    • Solicit 1-2 churches to explore safe parking program
    • Consider funding rehab for program requirements
    • Review MMC 5.557 (safe parking program ordinance) to consider nonprofits
  • Increase development of affordable housing (Actions 1.1, 1.2, 1.3 & 1.9) by:
    • Reducing barriers
    • Increasing incentives
    • Increasing resources
    • Cultivating partnerships 
  • Develop a Reunification Program (Actions Action 5.5) through:
    • Working with the Continuum of Care (CoC) to establish program criteria, best practices, and policies and procedures
    • Holding a collaborative study session with stakeholders to develop the program
  • Focus on distribution of services (Actions 2.4) by:
    • Facilitating a convening of service providers
    • Developing potential solutions
    • Developing a recommendation regarding centralized location/potential sites
  • Assist with housing stabilization (Actions 1.5, 5.1 & 5.2) through:
    • Prioritizing funding rapidly rehouse or stabilize housing
    • Establishing performance goal 85% stabilized for ≥ 6 months
  • Implement and oversee the HSAP (Actions 2.1 & 2.6) by:
    • Amending MMC 2.441 along with other matters associated with homelessness
    • Adding two members from lived experience to the CDGC​ 
40.  City of Medford Funding Priorities
In addition to the above, Mrs. Durant proposed the following 2019/2021 program funding priorities to help support the above:
  • For the Housing Opportunity Fund (HOF) funding,
    • Allocate 100% to projects that develop or redevelop affordable housing units
    • Further prioritize projects that offer strong alignment with Oregon’s Statewide Housing Plan and seek substantial leverage from other local, state and federal sources  
  • For the Community Development Block Grant (CDBG) Program funding,
    • 65% to open competition housing and community development activities identified in the Consolidated Plan
    • 15% to open competition, eligible public service activities
    • 20% to CDBG program administration and planning activities
  • For the General Fund Grant (GFG) Program funding,
    • 100% to rapid re-housing or housing stabilization programs that provide temporary financial assistance to homeless households or low-income households at risk of losing their housing. Assistance may include rent payments, utilities, mortgage payments, child care, transportation costs, eviction prevention services, job training expenses, etc. 
  • For the Homeless System Action Plan (HSAP) Implementation Fund funding,
    • 60% to increase outreach and  transitional housing options that support the Medford Livability Team along the Greenway
    • 7% to develop community solutions around the distribution of services
    • 33% to the development of a reunification program
Motion: I move to approve the Homeless System Action Plan Implementation Plan and the Funding Priorities Recommendation for the 2020/21 biennium, as presented.

Moved by: Tom Sramek, Jr. (CDGC) Seconded by: Carol Fiddler (CDGC)

Voice Vote: Motion passed 5-0 (CDGC). Commissioner Chad McComas recused himself from voting, as his agency was named in the HSAP.
Motion: I move to approve the Homeless System Action Plan Implementation Plan and the Funding Priorities Recommendation for the 2020/21 biennium, as recommended by staff.

Moved by: Debra Lee (HAC)                         Seconded by: Randy Jones (HAC)
Voice Vote: Motion passed 5-0 (HAC). Commissioner Jason Elzy recused himself from voting, as his agency was named in the HSAP.
Chair Marie Cabler of the CDGC and Chair Jason Elzy of the HAC commended commissioners and staff on their hard work on today’s efforts.
50.   Adjournment
Meeting adjourned at 1:23 P.M.

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