Agenda & Minutes

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City Council Meeting Agenda & Minutes

Minutes
Thursday, October 17, 2019

MINUTES
October 17, 2019

6:00 P.M.
Medford City Hall, Medford Room
411 W. 8th Street, Medford, Oregon

The regular meeting of the Medford City Council was called to order at 6:00 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks*, Dick Gordon, Eric Stark, Kevin Stine, Michael Zarosinski; Councilmembers Tim D’Alessandro and Alex Poythress were absent.
 
City Manager Brian Sjothun; Deputy City Attorney Eric Mitton; City Recorder Karen Spoonts
        
20.  Recognitions, Community Group Reports
       20.1        Employee Recognition
Stacey Krouse, Police Officer, although not in the audience, was recognized for her years of service.
 
*Kay Brooks arrived.
 
         20.2       Employee of the Quarter
                        Deputy City Recorder Winnie Shepard was recognized as Employee of the Quarter.
 
30.  Oral Requests and Communications from the Audience
30.1        Robert Shand thanked the City for things that have been accomplished.
 
30.2       Anette Young thanked the City for the Livability Team on the Greenway.
 
30.3       Randy Jones, Mahar Homes, spoke in favor of Council Bill 2019-79. He appreciated the extra time Council gave to work out their concerns.
 
30.4       Marilyn Stein spoke in favor of Council Bill 2019-79. She was previously from Paradise, California where more than 80% of citizens lost their homes.
 
40.  Approval or Correction of the Minutes of the October 3, 2019 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.
 
50.  Consent Calendar
 
60.  Items Removed from Consent Calendar
70.  Ordinances and Resolutions
       70.1     COUNCIL BILL 2019-79 - CONTINUED FROM AUGUST 1, 2019
                     An ordinance amending Section 9.101 of the Medford Municipal Code pertaining to adoption of an Oregon Residential Specialty Code for wildfire hazard mitigation.
 
                     Pertaining to Councilmember Brooks question on changes to the code; Fire Chief Fish noted there were no changes made, just clarifications for the building community.
 
Motion:  Approve the ordinance.
Moved by:  Kevin Stine                                                   Seconded by:  Dick Gordon
Roll call:  Bearnson, Brooks, Gordon, Stark, Stine, and Zarosinski voting yes.
Ordinance #2019-79 was duly adopted.
 
       70.2    COUNCIL BILL 2019-109
A resolution initiating annexation to the City of Medford of an approximate 1.086-acre tract of land, including a single parcel located at 3558 Table Rock Road and its abutting right-of-way along Table Rock Road. (A-19-001)
 
Motion:  Approve the resolution.
Moved by:  Dick Gordon                                                Seconded by:  Kevin Stine
Roll call:  Bearnson, Brooks, Gordon, Stark, Stine, and Zarosinski voting yes.
Resolution #2019-109 was duly adopted.
 
80.  Public Hearings
         80.1     COUNCIL BILL 2019-110
                     An ordinance approving a minor amendment to the General Land Use Plan (GLUP) Map of the Medford Comprehensive Plan by changing the land use designation of 0.61 acres located at 2217 Barnett Road, Urban High Density Residential (UH) to Service Commercial (SC). (GLUP 19-003) Land Use, Quasi-Judicial
 
                     Assistant Planning Director Kelly Evans presented the staff report and stated a few pages of the Planning Commission minutes were missing from the agenda and are at Council places. The Planning Commission has forwarded a favorable recommendation to Council.
 
                     Pertaining to Council’s questions on density, Ms. Evans stated there is a one-acre imbalance as far as service commercial lands, but this zoning will still allow for multi-family. She stated staff has implemented a density tracking system.
 
Public hearing opened.
Joe Slaughter of Richard Stevens & Associates, representing the applicant, stated there is a project in mind which would include commercial (restaurant) and multi-family housing.
Public hearing closed.
 
Councilmember Stine questioned what else could be built; Ms. Evans noted there is a range of commercial uses, such as dental offices and 20 residential units per acre.
 
Motion:  Approve the ordinance.
Moved by: Eric Stark                                                       Seconded by:  Dick Gordon
 
Councilmember Gordon noted the project is not a requirement of actions taken tonight. Councilmember Brooks questioned if eight units is enough; Ms. Evans noted an application has not been submitted.
 
Roll call:  Bearnson, Gordon, Stark, Stine, and Zarosinski voting yes; Brooks voting no.
Ordinance #2019-110 was duly adopted.
 
80.2    COUNCIL BILL 2019-111
                     An ordinance approving a minor amendment to the General Land Use Plan (GLUP) Map of the Medford Comprehensive Plan by changing the land use designation of 1.16 acres located at 3583 Arrowhead Drive, General Industrial (GI) to Urban Medium Density Residential (UM). (GLUP 19-004) Land Use, Quasi-Judicial
 
                     Assistant Planning Director Kelly Evans presented the staff report. The Planning Commission has forwarded a favorable recommendation to Council.
 
                     If reference to Council’s questions, Ms. Evans stated the Planning Commission has a lot of authority in a PUD and has the authority to approve the design. She further stated buffering is required and the adjoining property can be used to assist with buffering. Ms. Evans stated once the property to the east is developed, Springbrook connection will be made. Deputy Public Works Director Alex Georgevitch stated he does not anticipate any ingress/egress problems for this development.
 
Public hearing opened.
Raul Woerner of CSA Planning, representing the applicant, stated they would have had a higher density but due to sewer issues, they went with the 15-units per acre.
Public hearing closed.
 
Motion:  Approve the ordinance.
Moved by:  Kevin Stine                                                   Seconded by:  Dick Gordon
Roll call:  Bearnson, Brooks, Gordon, Stark, Stine, and Zarosinski voting yes.
Ordinance #2019-111 was duly adopted.
 
80.3    COUNCIL BILL 2019-112
A resolution adopting the Consolidated Annual Performance and Evaluation Report (CAPER) pertaining to Community Development Block Grant (CDBG) funds for the 2018-19 program year.
 
                     Principal Planner Angela Durant, presented the staff report.
 
Pertaining to Council’s questions, Ms. Durant noted that they work closely with Code Enforcement in the Liberty Park neighborhood and funds are used for overtime and cannot be used for liens. Pertaining to permanent supportive housing for three households, this is a public/private partnership for a rehab unit that is for three households in one house. Regarding the two delayed projects, both had unique issues, a storage tank up-gradient to one of the properties; and floodplain and agricultural mitigation requirements on the other. They have since learned to complete the environmental review early in the process.
 
Public hearing opened.
No one spoke.
Public hearing closed.
 
Motion:  Approve the resolution.
Moved by:  Kay Brooks                                                  Seconded by:  Kevin Stine
Roll call:  Bearnson, Brooks, Gordon, Stark, Stine, and Zarosinski voting yes.
Resolution #2019-112 was duly adopted.
 
90.  Council Business
       90.1     Proclamations issued:
                                    Red Ribbon Week – October 23 – 31, 2019
                                    Extra Mile Day – November 1, 2019
                                    Lead-Based Paint Awareness Week – October 20 – 26, 2019
 
         90.2    Committee Reports and Communications
                     a.   Council Officers Update
                           Councilmember Bearnson stated Fund 420 was the topic at Council Officers; he wanted to meet with the subcommittee, and as they were not in attendance, he will reach out by email.
 
                     b.   Hospital Facilities Board Appointment
Motion:  Appoint Cindy Mayo to the Hospital Facilities Board, with a term beginning immediately and ending January 31, 2024.
Moved by:  Eric Stark                                                      Seconded by:  Dick Gordon
Roll call:  Bearnson, Brooks, Gordon, Stark, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
              
100. City Manager and Staff Reports
         100.1   Public Works Project Report
Mr. Georgevitch provided information on the Capital Improvement Projects, both those in process and those completed. Regarding Council’s questions on the two 17-Project List projects listed in the report (Delta Waters Fill Ins and Columbus Extension/W. Main to Hwy 238), Mr. Georgevitch stated there is funding associated with them which came from a levy process. If there is a desire to have it delayed or completely removed, Council direction would be needed. If eliminated, a change to the Comprehensive Plan would be needed. Mr. Sjothun noted the Transportation Commission will provide a priority recommendation which will be reviewed by Council at a study session. Mr. Georgevitch stated the Transportation System Plan Tier 1 Project List will be reviewed by the Transportation Commission next summer (should take about two-three meetings). Council discussed higher priority vs. transportation, and can the 17-Project List funding be used for other projects. Mr. Georgevitch stated there is approximately 5.25 million reserved for the 17-Project List.
 
Motion:  Direct staff to put the two 17-Project List projects on reserve status (Delta Waters Fill Ins and Columbus Extension/W. Main to Hwy 238) until Council gives direction on funding.
Moved by:  Kevin Stine                                                   Seconded by:  Dick Gordon
 
Councilmember Stark questioned whether we can use funds for other priority projects. Mr. Sjothun thought the intention of the motion was to check the legality of using the funds in that manner; Councilmember Stine agreed.
 
Roll call:  Bearnson, Brooks, Gordon, Stark, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
 
Councilmember Zarosinski questioned what was done at the Cherry/Prune Lewis Street Park; Mr. Georgevitch stated it was Phase 1 of Little Elk Creek and storm drain mitigation for Lozier Lane.
 
         100.2  Rogue Disposal & Recycling Rate Increase
Mr. Sjothun stated a memorandum from Deputy City Manager/CFO Ryan Martin is in the agenda packet regarding Rogue Disposal & Recycling’s upcoming rate change. Councilmember Bearnson stated he met another disposal company at the LOC Conference and there are other disposal options out there.
 
110. Adjournment
         There being no further business, this Council meeting adjourned at 7:42 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
 
 
 
 
Karen M. Spoonts, MMC
City Recorder
 

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