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Agenda & Minutes

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Housing Advisory Commission (View All)

Housing Advisory Commission Agenda & Minutes

Wednesday, November 13, 2019

November 13, 2019                                                
12:00 P.M. – 1:30 P.M.                                                                                  
Lausmann Annex, Room 151
200 S. Ivy Street, Medford, Oregon
10.   Roll Call
The regular meeting of the Housing Advisory Commission (HAC) was called to order at 12:09 PM in the Lausmann Annex Room 151. 200 S. Ivy Street, Medford, Oregon on the above date with the following members and staff in attendance:
Commissioners Present Staff Present
Jason Elzy, Vice Chair
Randell Embertson
Debra Lee
Matthew Stranahan
Paul Tanner
Commissioners Absent
Steven Erb
Randy Jones
Clay Bearnson, City Council Liaison
Matt Brinkley, Staff Liaison
Angela Durant, Staff Liaison
Aleia Fletcher, Staff Liaison
Kyle Kearns, Staff Liaison
Carla Paladino, Staff Liaison
Madison Simmons, Legal Staff Liaison
Harry Weiss, Staff Liaison

20.   Public Comments

30.   Approval of Minutes - 4/10/2019, 4/24/2019, 5/8/2019, 6/12/2019, 8/28/2019, 9/25/2019
Minutes approved as submitted.

40. Appoint New Chair
As prior Chair Jeffrey Bender resigned from the Housing Advisory Commission, commission sought recommendations for a new Chair.

Motion: I would like to nominate Randell Embertson for Chair of this committee.
Moved by: Jason Elzy                                   Seconded by: Paul Tanner
Voice Vote: Motion passed 5-0.

50.   Code Amendments – Multi-Family Residential (MFR) Housing Review
Planner II Kyle Kearns presented, seeking a formal recommendation from the HAC regarding proposed code amendments for a Multi-Family Residential (MFR) housing administrative review process. The proposed changes are planned to be presented to the Planning Commission for public hearing on December 12, 2019. Mr. Kearns provided an overview of what was previously discussed in the HAC meeting held on October 9, 2019; prior HAC direction provided included increasing administrative review to include multi-family housing options and incorporating flexible development standards in order to avoid Type III exception for minor deviations. Mr. Kearns provided HAC’s feedback to the Planning Commission on October 28, 2019 through a study session, at which time Planning Commission directed limiting the multi-family housing types reviewed administratively. Planning Commission recommendation included the removal of the allowance for cottage housing (as it is a new development type), reviewing flexible development standards as its own project, and favoring limits such as 3 net acres or 3-5 units for administrative review.

Based on this, staff’s proposal included creating a new Type II land use review process. Currently all multi-family development must got to a public hearing through the Site Plan Architectural Commission (SPAC) before seeking building permits.

The following options for criteria for an administrative review presented were (with examples discussed):
  • Option 1 – All multi-family reviewed as Type II
  • Option 2  - All multi-family reviewed as Type II, except when abutting SFR-00, SFR-2, SFR-4 and SFR-6 zones
  • Option 3 – All multi-family housing when up to three net acres
Planning Director Matt Brinkley clarified that, if any of the above options are implemented, if a multi-family housing project needs to be reviewed by SPAC, he is able to recommend this to SPAC for review.
Other proposed changes included clarifying standards used for Central Business (CB) Overlay for housing, removing conditional use permit for downtown apartments, and removal of the SFR-10 apartment ownership requirement.

Commission sought staff recommendation; staff recommended option 3 with 3 net acres (or more) due to clear, prescriptive standards for design of multi-family housing and in order to be more aligned/competitive with other cities, as discussed.

Commissioners discussed options presented, and in effort to attain more flexibility and to assist with the removal of barriers to multi-family development, commissioners moved on Option 1 below.

Motion: I would like to move with Option 1: All multi-family reviewed as Type II.
Moved by: Debra Lee                       Seconded by: Randell Embertson
Voice Vote: Motion passed 5-0 (CDGC).

60.   System Development Charges (SDC) Relief 
Planning Director Matt Brinkley presented an overview of System Development Charges (SDCs) to the commission, along with potential ideas for SDC relief for Accessory Dwelling Units (ADUs) to incentivize housing development while also considering potential fiscal impact and equitability among ratepayers. Models of SDC relief in different cities were reviewed in detail.

Staff recommendation would be to establish an SDC program, in which 5-10 designs for ADUs would be designed through a Request for Proposals (RFP) process and accessible to the public to help reduce overall costs. In addition, the possibility of waiving SDCs for ADUs was discussed using potential assistance from Construction Excise Tax funding.

Commissioners and staff recommended that, if implemented, this pilot program have a targeted timeframe, in order to help stimulate housing growth and analyze overall success.

70.     Housing Opportunity Fund (HOF) Update​
Staff liaison Angela Durant provided commission with an update regarding the HOF, as Commissioner Randy Jones presented the HOF funding recommendation to City Council on November 7, 2019, which was approved through Resolution 2019-118.

For the premier Request for Proposals (RFP) for the HOF, 24 agencies submitted inquiries to apply, and six proposals were considered for funding, composing of: three new development projects, one rehabilitation project, and two rental assistance/capacity building programs. Proposals recommended for funding included Hearts With a Mission’s (HWAM) Expanding Youth Shelter & Transitional Housing Options project and Columbia Care’s Increasing Permanent Supportive Housing for Veterans. HWAM’s project funding will be used to complete construction of a new youth emergency homeless shelter at 517 Edwards Street to serve youth ages 10-17 with up to 12 beds and renovate the existing shelter at 521 Edwards to serve young adults ages 18-22 with 12 transitional beds. Columbia Care’s project funding will be used to support the construction of 16 new units, which include 12 one-bedroom units, 3 studio units, and 1 ADA accessible unit; construct 1 community building; and provide wrap-around case management services and peer support.

80.     HB 4006 Community Meeting
Mrs. Durant reviewed the requirements of HB 4006 to hold a public meeting to discuss rent burden causes and potential solutions. Last year, Oregon passed House Bill (HB) 4006, requiring cities with populations of over 10,000 that have greater than 25% of their renter households experiencing severe rent burden by paying more than 50% of their monthly income to hold at least one annual community meeting to discuss rent burden causes and possible solutions. Staff requested that this annual meeting be hosted by the HAC with focus on having a dialogue between landlords and tenants. Below motion shifted HAC’s general public meeting to December 18, 2019; commissioners discussed 5:30 PM/6 PM starting time.

Motion: I would like to make a motion to move our December 11th meeting to combine it with the community presentation on the evening of December 18th.
Moved by: Jason Elzy                                   Seconded by: Paul Tanner
Voice Vote: Motion passed 5-0.  

90.     Future Agenda Items
When available, Mr. Brinkley will provide the HAC with a copy of the residential market study, currently in development by Johnson Economics, which will provide a dynamic cost model analysis and pro forma model of a variety of different development types. This will be discussed in greater detail in January 2019.

100.     Remarks from Council Liaison

110.    Remarks from Commission Chair

120.    Remarks from MURA Executive Director

130.    Remarks from Commissioners
Chair Randell Embertson inquired about receiving when commission should anticipate receiving updates on progress of HOF subrecipients. Staff will provide updates on a regular basis and is working to generate contracts, as this is the first year of HOF funding. 

140.    Remarks from Staff Liaisons

150.    Adjourn
Meeting adjourned at 1:39 PM.

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