Agenda & Minutes

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City Council Meeting Agenda & Minutes

Minutes
Thursday, November 21, 2019

MINUTES
November 21, 2019

6:00 P.M.
Medford City Hall, Medford Room
411 W. 8th Street, Medford, Oregon

The regular meeting of the Medford City Council was called to order at 6:00 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:

 
Mayor Gary Wheeler; Councilmembers Clay Bearnson (attended via phone)*, Kay Brooks, Tim D’Alessandro, Dick Gordon, Alex Poythress, Eric Stark, Kevin Stine (attended via phone); Councilmembers Michael Zarosinski was absent.
 
City Manager Brian Sjothun; Deputy City Attorney Eric Mitton; City Recorder Karen Spoonts
        
20.  Recognitions, Community Group Reports
         20.1     Employee Recognitions
                     Employees from Fire Department were recognized for their years of service. Employees from Fire, Public Works/Operations, and Police were recognized in their retirement.
 
         20.2    Community Group Reports
                     a.   Quarterly Economic Development Update by Colleen Padilla of SOREDI
Colleen Padilla of SOREDI presented an update on regional strategy, updated stats, loan program, and recruitments.
 
                     b.   Arts Commission Report
Millie Carlton, Chair of the Arts Commission, provided information on a recent pop-up art show and the possibility of a downtown art center.
 
c.   Mayor Wheeler presented a 100th Anniversary proclamation to the Crater Lake Chapter, Daughters of the American Revolution, November 24, 2019. Judy Everett stated they are direct descendants of the patriots of the American Revolution.
 
30.  Oral Requests and Communications from the Audience
         30.1    Julian Cordle, Chairman of the Medford Parks and Recreation Commission, thanked Council for support of the event and aquatic center. The Commission recommended the Transient Lodging Tax changes to the Charter be taken to vote as soon as possible.
 
         30.2    Chad McComas, thanked for the City for their support. The Kelly Shelter was opened today, offering a place for the homeless to sleep.
         30.3    Jared Sherman, Gold Hill, noted one of the speed cameras is off by at least 19 miles per hour. He stated Judge Haberlach did not address his concerns.
 
         30.4    Meesha Blair, Talent, spoke about NAMI-SO goals pertaining to mental health.
 
         30.5    Maig Tinnin, Medford, spoke about the formation of a jail service district and the need for other services.
 
         30.6    Nick Rementeria, Medford, agreed with prevention care vs. creating a large jail.
 
         30.7    Marta Tarantsey, Medford, agreed with the formation of a service district for a new jail.
 
         30.8    Yvonne Cox, Medford, is against a new jail as mental health services are needed.
 
         30.9    Bob Strosser, Jackson County Commissioner, stated the ways Jackson County is involved in mental health. He reported the money is going to the CCO’s, not Jackson County. Commissioner Strosser stated he is the liaison for Health & Human Services.
 
*Councilmember Bearnson joined the meeting via phone.
 
40.  Approval or Correction of the Minutes of the November 7, 2019 Regular Meeting
         There being no additions or changes, the minutes were approved as submitted.
 
50.  Consent Calendar
         50.1     COUNCIL BILL 2019-120
An ordinance approving Amendment No. 1 to the Stadium Naming Rights Agreement between the Medford Rogues and Harry & David, LLC, including an extension through December 31, 2024.
 
         50.2    COUNCIL BILL 2019-121
                     An ordinance awarding a Stormwater Master Plan contract in an amount of $526,681 to Brown and Caldwell.
        
Motion:  Adopt consent calendar.
Moved by:  Dick Gordon                                                Seconded by:  Kay Brooks
Roll call:  Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stine, and Stark voting yes.
Motion carried and so ordered.  Council Bills approved: #2019-120 and 2019-121.
 
60.  Items Removed from Consent Calendar
         50.3    COUNCIL BILL 2019-122
                     A resolution adopting the City of Medford’s 2019-21 Program Funding Priorities, and the corresponding Homeless System Action Plan Implementation Plan.
 
Angela Durant, Principal Planner, stated there is a change to Exhibit B, Goal #4, Action #4.1 pertaining to “3-4 dedicated beds”. It will now read “To provide financial assistance to the Kelly Shelter as a resource essential to the success of the LVT”.
                                
Motion:  Approve Council Bill 2019-122 with Exhibit B, Goal 4, 4.1 amendment “to provide financial assistance to the Kelly Shelter as a resource essential to the success of the LVT”.
Moved by:  Dick Gordon                                                Seconded by:  Kay Brooks
Roll call:  Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stine, and Stark voting yes.
Motion carried and so ordered.
                                
70.  Ordinances and Resolutions
       70.1     COUNCIL BILL 2019-123
                     A resolution approving a Jackson County order to initiate formation of a Jackson County Law Enforcement Service District and consenting to the inclusion of City territory within the boundaries of the district.
                    
         70.2    COUNCIL BILL 2019-124
                     A resolution approving a Jackson County order to initiate formation of a Jackson County Law Enforcement Service District and consenting to the inclusion of City territory within the boundaries of the district, except for the City of Talent.
 
                     City Manager Sjothun noted there are two resolutions pertaining to the formation of a Jackson County Law Enforcement Service District. Approving 70.1 would allow us to not have to approve another resolution should The City of Talent reconsider their no vote.
 
Motion: Table 70.1 and 70.2 for a future study session to allow Council’s questions to be answered.
Moved by:  Kay Brooks                                                  Seconded by:  Tim D’Alessendro
Roll call:  Bearnson, Brooks, D’Alessandro, and Stark voting yes; Gordon, Poythress, and Stine voting no.
Motion carried and so ordered.
 
Mr. Sjothun asked for the County’s deadline; Sheriff Sickler noted County Council states all cities need to give their answer by December 24. Commissioner Strosser would like the City to forward their questions to the County. Commissioner D’Alessandro noted he had many questions answered today and it can be done. Mr. Sjothun noted we can hold a December 12 study session and vote at the December 19 Council meeting. Sheriff Sickler stated he has another meeting on December 12 but will be available. Commissioner Stark noted there have been monthly meetings pertaining to the jail and the County has been completely transparent. Mr. Sjothun noted all questions are due to Donna Holtz by December 5.
 
*Councilmember Bearnson left the meeting at 7:18 p.m.
 
80.  Public Hearings
         80.1     COUNCIL BILL 2019-125
                     An ordinance proclaiming annexation to the City of Medford of an approximate 0.966-acre tract of land (previously listed as 1.086 acres, which included the associated right-of-way), including a single parcel located at 3558 Table Rock Road. The property will be removed from Medford Rural Fire Protection District #2, effective pursuant to State law. (A-19-001) Land Use, Quasi-Judicial
 
Dustin Severs, Planner III, presented the staff report. He noted there are three new exhibits to add. The zone change will be heard at a later date.
 
Councilmember Gordon questioned the Jackson County Horizontal Overlay and the Transitional Zone; Mr. Severs noted those are in CSA’s report and will defer those questions to them.
 
Public hearing opened.
Mike Savage, CSA Planning, noted the Horizontal Overlay is applicable under Jackson County and pertains to horizontal surface zone. Transitional zone is an additional portion of the overlay. These will not apply once the property is annexed into the City. Councilmember Gordon stated some exhibits were received today and suggested we not vote tonight.  Mr. Mitton stated findings reflect the update that Jackson County will take over the road. There is one change pertaining to the right-of-way and O cancels out N. Exhibit B1 change includes findings pertaining to the TIA. The original TIA stated it was in process and is now completed. Mr. Mitton stated that will be reviewed on December 12 and is not required to be done now. Councilmember Gordon noted this is the second time CSA has gotten material late to Council and hoped they would do better.
Public hearing closed.
 
Motion:  Approve the ordinance.
Moved by:  Tim D’Alessandro                                        Seconded by: Alex Poythress
Roll call:  Brooks, D’Alessandro, Gordon, Poythress, Stine, and Stark voting yes.
Ordinance #2019-125 was duly adopted.
 
90.  Council Business
       90.1     Proclamations issued
                        Small Business Saturday – November 21, 2019
 
         90.2    Committee Reports and Communications
                     a.   Council Officers Update
                           Council Officers did not meet this week.
 
Councilmember D’Alessandro attended the Senior Center Holiday meal which was well attended.
 
                     b.   Boards and Commissions Appointments
Motion:  Reappoint Charlotte Cook, Mickey Harvey and Kristy Painter to the Parking Commission, with terms beginning February 1, 2020 and ending January 31, 2023.
Moved by: Alex Poythress                                             Seconded by:  Dick Gordon
Roll call:  Brooks, D’Alessandro, Gordon, Poythress, Stine, Stark, and Wheeler voting yes.
Motion carried and so ordered.
 
Motion:  Reappoint Marcy Pierce to the Site Plan & Architectural Commission, with the term beginning February 1, 2020 and ending January 31, 2024.
Moved by:  Dick Gordon                                                Seconded by:  Kay Brooks
Roll call:  Brooks, D’Alessandro, Gordon, Poythress, Stine, Stark, and Wheeler voting yes.
Motion carried and so ordered.
 
Motion:  Reappoint Jim Akery, Mark Dew and Marcy Pierce to the Unified Appeal Board, with terms beginning February 1, 2020 and ending January 31, 2022.
Moved by:  Alex Poythress                                            Seconded by:  Eric Stark
Roll call:  Brooks, D’Alessandro, Gordon, Poythress, Stine, Stark and Wheeler voting yes.
Motion carried and so ordered.
 
Mayor Wheeler recommended reappointing Peggy Penland to the Transportation Commission.
Motion:  Reappoint Peggy Penland to the Transportation Commission as the Traffic Coordinating Committee representative, with a term beginning February 1, 2020 and ending January 31, 2023.
Moved by:  Gary Wheeler                                              Seconded by:  Eric Stark
Roll call:  Brooks, D’Alessandro, Gordon, Poythress, Stine, Stark, and Wheeler voting yes.
Motion carried and so ordered.
 
Mayor Wheeler recommended Rick Whitlock serve an additional term on the Water Commission.
Motion:  Reappoint Rick Whitlock to the Water Commission, with the term beginning February 1, 2020 and ending January 31, 2025.
Moved by:  Gary Wheeler                                              Seconded by:  Alex Poythress
Roll call:  Brooks, D’Alessandro, Gordon, Poythress, Stine, Stark, and Wheeler voting yes.
Motion carried and so ordered.
 
               c.    Council Reports
  • Councilmember Brooks stated SOREDI met and reviewed findings from the consultants.
  • Councilmember Brooks stated six people were interviewed for the Multicultural Commission; two positions are available. They may ask Council to increase the commission by one.
  • Councilmember Poythress noted he attended Travel Medford’s ribbon cutting ceremony today at the airport. The new Visitor’s Center booth is very impressive.
     
    100. City Manager and Staff Reports
             100.1   Overnight Sleeping in Vehicles
    Ms. Durant reported there has been no interest in the overnight sleeping in vehicles program. It is available on line; no suggestions have been received. This spring staff plans on reaching out to churches but many would need to remodel in order to have access to bathrooms. Staff would like to have one or two churches to pilot. Some non-profits might be interested and could be more available to do this. Councilmember Stark questioned if we should have had more outreach to begin with. Mr. Sjothun noted Council tried to create innovative ways to help the homeless.
     
    100.2  Other Reports
    a.   Mr. Sjothun stated December 7 is the Holiday Lights Festival at Pear Blossom Park. There will be a fireworks display as well.
     
    b.   Mayor Wheeler stated a Menorah Lighting Ceremony will be held at Vogel Park on December 23 at 5:30 p.m.
     
    c.   Mayor Wheeler thanked Public Works for changing his neighborhood street light.
     
    d.   Councilmember Brooks stated December 6-8 is the Providence Festival of Trees.
     
    110. Adjournment
    There being no further business, this Council meeting adjourned at 8:02 p.m.
     
    The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
     
     
     
     
    Karen M. Spoonts, MMC
    City Recorder

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