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Agenda & Minutes

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Mayor & Council (View All)

City Council Meeting Agenda & Minutes

Minutes
Thursday, December 05, 2019

MINUTES
December 5, 2019

6:00 P.M.
Medford City Hall, Medford Room
411 W. 8th Street, Medford, Oregon
 
 The regular meeting of the Medford City Council was called to order at 6:00 p.m. in the City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Alex Poythress and Eric Stark; Councilmembers Kevin Stine and Michael Zarosinski were absent.
 
City Manager Brian Sjothun, Deputy City Attorney Eric Mitton; Deputy City Recorder Winnie Shepard
 
20.  Recognitions, Community Group Reports
         None.
 
30.  Oral Requests and Communications from the Audience
30.1       Salvador and Maria Gerolaga, Medford, requested a ban of Styrofoam in Medford.
 
30.2       Jenee Wheeler, Medford, outlined concerns on Alma Drive and requested Council assistance. 
 
30.2       Baylee Sparks, Medford, outlined concerns on Alma Drive and requested Council assistance.
 
30.3       Kathleen Atchley, Medford, outlined concerns on Alma Drive and requested Council assistance.
 
30.4       Antone Pedersen, Central Point, spoke in opposition to the new jail.
 
30.5       Josh Sparks, Medford, outlined concerns on Alma Drive and requested Council assistance.
 
30.6       Shad Keene, Medford, spoke in opposition of the new jail.
 
30.7       Ryan Mallory, Talent, outlined concerns on Alma Drive and requested Council assistance.  He provided voluminous paperwork to be added to the public record.
30.8       Joe Donnelly, Medford, outlined concerns on Alma Drive and requested Council assistance.
30.9       Kathy Harger, Medford, outlined concerns on Alma Drive and requested Council assistance.
 
30.10     David Mahew, Medford, outlined concerns on Alma Drive and requested Council assistance.
 
Councilmember Brooks recommended that citizens concerned about the activities on Alma Drive speak with Jackson County Commissioners regarding mental health issues. Jackson County manages the programs.
 
30.11     Angela Chumley, Medford, outlined various concerns and questions regarding the new jail.
 
30.12     Bob Shand, Medford, noted recent Urban Renewal Agency meetings had recently been cancelled and hoped the work was continuing.
 
40.  Approval or Correction of the Minutes of the November 21, 2019 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.
 
50.  Consent Calendar
         50.1     COUNCIL BILL 2019-126
                     A resolution establishing a public hearing date for the vacation of a 15-foot wide Public Utility Easement (PUE) on a single 0.76-acre parcel located at the corner of Garfield Street and Center Drive in the Regional Commercial (C-R) zoning district. (SV 19-048)
 
         50.2    COUNCIL BILL 2019-127
                     An ordinance awarding a contract in the amount of $944,650 to Central Pipeline, Inc. for Americans with Disabilities (ADA) ramp repairs and replacement.
 
       50.3    COUNCIL BILL 2019-128
A resolution approving the process for assigning funding to projects, programs, and activities from the Council Vision Fund.
 
Motion:  Approve the Consent Calendar.
Moved by:  Tim D’Alessandro                               Seconded by:  Alex Poythress
 
Councilmember D’Alessandro requested the removal of agenda item 50.4.
 
Roll call: Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Alex Poythress and Eric Stark voting yes.
Council Bills 2019-126, 2019-127 and 2019-128 were approved.
 
 
 
60.  Items Removed from Consent Calendar
50.4    COUNCIL BILL 2019-129
                     An ordinance amending Sections 2.436, 2.447, 2.451, and 2.452 of the Medford Municipal Code establishing the relationship of the Parking Commission (now Parking Committee) to the Transportation Commission.
 
Public Works Director Cory Crebbin explained that there are currently seven members on the Transportation Commission. Adding a Parking Commissioner would increase the members to eight. The proposed ordinance states seven.
 
Councilmember Gordon questioned whether the Parking Commission should retain the Council Liaison.  Councilmember D’Alessandro explained that Council Officers and the Parking Commission’s Council Liaison discussed this issue and decided to retain the Council Liaison temporarily. Councilmember Poythress offered to serve as Liaison for the next three years. 
 
Motion:  Approve the ordinance with the change to increase the members from seven to eight.
Moved by:  Tim D’Alessandro                               Seconded by:  Alex Poythress
Roll call: Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Alex Poythress and Eric Stark voting yes.
Council Bill 2019-129 approved.
 
70.  Ordinances and Resolutions
         None.
 
80.  Public Hearings
         None.
 
90.  Council Business
         90.1     Proclamations issued: None
                    
         90.2    Committee Reports and Communications
                     a.   Council Officers Update
Councilmember D’Alessandro noted that some Boards and Commissions had openings for which there were no other applicants. He explained that either the opening was specific with only one qualified applicant or there were just enough or not enough applicants to fill the vacancies.
 
Motion:  Appoint Robert Bierma, Ken Maloney and Jeff Roberts to the Bicycle and Pedestrian Advisory Committee, with terms beginning February 1, 2020 and ending January 31, 2023.
Moved by:  Tim D’Alessandro                               Seconded by: Dick Gordon
Roll call: Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Alex Poythress and Eric Stark voting yes.
Motion carried and so ordered.
 
Motion:  Appoint Jason Bull, representing Workforce Development, Carol Fiddler, representing Social Services, and Barbara Laskin, representing the Budget Committee, to the Community Development Grants Commission, with terms beginning February 1, 2020 and ending January 31, 2023.
Moved by:  Tim D’Alessandro                               Seconded by: Dick Gordon
Roll call: Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Alex Poythress and Eric Stark voting yes.
Motion carried and so ordered.
 
Motion:  Appoint September Flock, representing an Educational Institution, to the Community Development Grants Commission, with a partial-term beginning immediately and ending January 31, 2022.
Moved by:  Tim D’Alessandro                               Seconded by: Dick Gordon
Roll call: Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Alex Poythress and Eric Stark voting yes.
Motion carried and so ordered.
 
Motion:  Re-appoint Randell Embertson, representing an Affordable Housing Developer, and Debra Lee, representing a Tenant Organization, to the Housing Advisory Commission, with terms beginning February 1, 2020 and ending January 31, 2023.
Moved by:  Tim D’Alessandro                               Seconded by: Dick Gordon
Roll call: Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Alex Poythress and Eric Stark voting yes.
Motion carried and so ordered.
 
Motion:  Appoint John Michaels to the Housing Advisory Commission, for the Member At-Large position, with a partial-term beginning immediately and ending January 31, 2022.
Moved by:  Tim D’Alessandro                               Seconded by: Dick Gordon
Roll call: Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Alex Poythress and Eric Stark voting yes.
Motion carried and so ordered.
 
Motion:  Re-appoint David Culbertson and Jeff Thomas to the Planning Commission, with terms beginning February 1, 2020 and ending January 31, 2024.
Moved by:  Tim D’Alessandro                               Seconded by:  Alex Poythress
Roll call: Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Alex Poythress and Eric Stark voting yes.
Motion carried and so ordered.
 
Motion:  Appoint David Jordan to the Planning Commission, with a partial-term beginning immediately and ending January 31, 2021.
Moved by:  Tim D’Alessandro                               Seconded by:  Alex Poythress
Roll call: Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Alex Poythress and Eric Stark voting yes.
Motion carried and so ordered.
 
                           Councilmember D’Alessandro advised that Council Officers agreed to add the Charter review regarding the Transient Lodging Tax to the December 12, 2019 study session agenda.
 
Mayor Wheeler appointed John Blackhurst, Damian Idiart, Michael Vanderhoff, Janice Watson and James Wickre as Municipal Court Pro-Tem Judges.
 
Motion:  Confirm Mayor Wheeler’s appointment of John Blackhurst, Damian Idiart, Michael Vanderhoff, Janice Watson and James Wickre as Municipal Court Pro-Tem Judges, with terms beginning February 1, 2020 and ending January 31, 2023.
Moved by:  Tim D’Alessandro                               Seconded by:  Alex Poythress
 
Councilmember Bearnson questioned the number of pro-tem judges.  Deputy City Attorney Eric Mitton clarified that these judges serve as needed. If Judge Haberlach is out of the office, having multiple pro-tem judges ensures someone is able to serve.
 
Roll call: Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Alex Poythress and Eric Stark voting yes.
Motion carried and so ordered.
 
100. City Manager and Staff Reports
         100.1   Government Relations RFP Update
City Manager Brian Sjothun advised that CFM scored the highest on the RFP for the City’s government relations contract.  The contract will be presented for Council approval on December 19, 2019.    
 
         100.2  17 Street Project Funding
Mr. Crebbin reported on the use of the 17 street project funding for other projects. The money can only be used for projects that are paid using the street utility fund and the street SDC fund. 
 
Mr. Crebbin provided a history of the 17 street project list.  It was created and approved in 1997.  Projects have been added and removed, however the project name has remained the same name. 
 
The Transportation Commission considered whether the funding was set aside for the 17 street project could be used for other projects. They recommended completing the Delta Waters fill-ins from Nome Court to the west, postponing the Columbus extension but retaining the commitment to complete that project and to provide the local match funding to receive the federal BUILD grant.
 
Mayor Wheeler requested the cost and the requirements for the BUILD grant and whether Public Works has the funding available.  Mr. Crebbin responded that the grant will require the project to be completed within five years and would be a match of approximately a $5-$8 million. If the City continues projects as usual, match funding will not be available.
 
Councilmember Gordon requested more information regarding the fund match for the BUILD grant, an estimate of the total cost and how much more money the City would need to complete this project. He recommended staff review the current budget for the required match funding.
 
Motion:  Direct staff to look at funding options within the current biennium and potential future bienniums. 
Moved by:  Dick Gordon                                       Seconded by: Alex Poythress
Roll call: Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Alex Poythress and Eric Stark voting yes.
Motion carried and so ordered.
 
100.3 Mr. Sjothun advised that the City was awarded a $50,000 grant from the Providence Community Health Division to be used to support the Homeless System Action Plan. He thanked Councilmember Stark, Principal Planner Angela Durant, Police Chief Scott Clauson, the members of the Livability Team, Rogue Retreat, On Track and other community partners.  Councilmember Stark spoke about the grant presentation and also thanked local agencies and City staff.
 
100.4 Mr. Sjothun reported that there was a severe weather declaration last week. He thanked Pastor Murray Richmond at First Presbyterian Church, Compassion Highway, Fire Chief Brian Fish, Building Director Sam Barnum and Deputy Fire Marshall Tanner Fairrington for their assistance.  
 
Councilmember Brooks stated that the first shelter committee meeting was held to discuss implementation of policies. They will hold an informational/listening session in the Prescott Room. Information will be distributed regarding severe weather event shelters, temporary shelters, the vehicle camping ordinance, etc. 
 
Mayor Wheeler noted Winter Lights will be held on Saturday, December 7, 2019. 
 
Councilmember Brooks mentioned various funding matters including the recently passed bond, the BUILD grant and the pending jail bond. She voiced concerns about the financial impact to residents on a fixed income.
 
110. Adjournment
         There being no further business, this Council meeting adjourned at 7:28 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
 
 
 
 
Winnie Shepard, CMC
Deputy City Recorder
 

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