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Transportation Commission (View All)

Transportation Commission Meeting Agenda - December 04, 2019

Wednesday, December 04, 2019

Call to order: 12:30 pm
10.  Roll Call:
Commissioners Present:
Al Densmore, Chair
Dennie Conrad, Vice Chair
Jaime Jordan
Kim Parducci
Peggy Penland
Jared Pulver
Commissioners Absent:
Suzanne Schroeder
Staff Present:
Cory Crebbin, Public Works Director
Karl MacNair, Transportation Manager
Carla Paladino, Principal Planner, Planning Department
Debra Royal, Recording Secretary
Citizens Present:
Paige West
20.  Citizen Communications:

30.  Approval of Minutes from September 25, 2019:
There being no additions or corrections, the minutes for September 25, 2019 were approved as submitted.
40.  Action Items
40.1    Parking Committee Code Change

Karl MacNair introduced this topic and discussed an item going to Council on December 5 to change the Parking Commission to a Parking Committee that would report to the Transportation Commission.
The code is written to have one member of the Parking Committee on the Transportation Commission. Previously the Transportation Commission discussed adding one more member so that the at-large number of members remains the same. Currently, there are seven Transportation Commission members. Three of the seven are representatives of committees so this would add a fourth committee representative.
The commissioners discussed how many members the Transportation Commission should have. Cory Crebbin shared that during the last Council meeting, Councilman Tim D’Alessandro was prepared to make a motion to increase the number of commissioners on the Transportation Commission to eight. Several commissioners expressed the importance of keeping the number of at-large members at four and that adding more committee members rather than commissioners could cause stagnation.
Mr. Crebbin recommended the Transportation Commission adopt a motion that states the Commission’s belief that there should be eight members and that this should be communicated to the Council prior to their vote on the matter.
Commissioner Jared Pulver sought to clarify stating that currently the Transportation Commission is a seven member body with himself representing the Planning Commission, Commissioner Peggy Penland representing the Traffic Committee, and Commissioner Suzanne Schroeder representing the BPAC. Mr. Pulver shared that at a recent Planning Commission meeting it was agreed it is important to keep at-large members at current level. He was supportive of a motion to expand the Transportation Commission to eight.  
Mr. Pulver made a MOTION that was SECONDED by Commissioner Dennie Conrad that the Transportation Commission recommend to Council the Transportation Commission’s desire that the number serving on the Transportation Commission be increased to eight with one being a designee from the Parking Committee.
The MOTION was adopted by a unanimous vote.
40.2 Liberty Park Neighborhood Plan
Carla Paladino made a presentation on the plan/concept of development of the Liberty Park neighborhood. (Presentation PowerPoint is included in the Agenda Packet.)  
In August of 2017, a growth management grant was provided by the state to hire a consultant to assist with development of the plan. The last plan was developed by city officials and residents in 2002, but the plan was never implemented. This current plan is an effort to update the 2002 plan and create a vision for the neighborhood. There are 22 projects in the plan. MURA was also looking at investing in the plan. After her presentation, Ms. Paladino ask the TC for recommendations. The plan is scheduled to go to the Planning Commission next Thursday and to Council on January 16, 2020.
Commissioners Kim Parducci, Jaime Jordan, and Jared Pulver had a number of questions having to do with: traffic congestion, queuing analysis, density increases, lighting, police activity at local motels, midblock crossing, RRFB’s, funding, and MURA’s involvement.
Mr. Crebbin reminded the members that this is a concept with Mr. MacNair stating that this is what the community would like to see.
After a lengthy discussion of the issues raised by the commissioners, Ms. Parducci made a MOTION to forward the plan to the Planning Commission with a positive recommendation. Ms. Jordan SECONDED the motion. The motion passed by a unanimous vote.
Mr. Densmore asked Mr. MacNair to provide the Transportation Commission with a plan to see how it integrates with the Liberty Park Plan. Mr. MacNair said it is a Parks project and that he will get the details.
40.3 Recommendation on Columbus Avenue Extension and Delta Waters Road Infill

Mr. MacNair showed a map of where the two projects are located. In the TSP, the Tier One projects are Delta Walters Road Infills and the Columbus Avenue Extension. Both were included because they are the last two unfinished projects from the 17 Project List of 1996.
Mr. Crebbin provided a brief history of the funding of the 17 Project List. All 17 projects were planned to be completed by 2004. All funds for these two projects have been collected and are sitting in the SDC Street Utility Fee account.
Mr. MacNair said the Council has questioned if the two projects are still Tier One projects, and that the Council would like a recommendation from the Commission.
The Commissioners had a lengthy discussion on the merits of each projects. A citizen who was present, Ms. Paige West, offered her insights as a resident of the Delta Waters area saying that it was a high priority. It was determined that the safety issues on Delta Waters Road must be addressed and the Infill of street improvements, including sidewalks, should move forward. It was decided that the Columbus Avenue Extension Project can easily be delayed and the existing funds earmarked for that projects can be shifted to the Foothill Road – Mega Corridor projects. It was also agreed that the Columbus project will need to be completed sometime in the future.
Commissioner Dennie Conrad made a MOTION that Project 437, the Delta Waters Infill Projects be completed now and the funding for Project 413, the Columbus Avenue Extension Project, be reallocated to the Foothills Project – The Mega Corridor Phase I. Mr. Densmore SECONDED. The MOTION carried by a unanimous vote.
50.  Discussion Items
50.1 OReGO inquiry response from ODOT
                        Mr. MacNair shared Maureen Brock’s email regarding HB 2017. The bill increased the gas tax and modified the OReGO program. It looks at reducing the registration fees for vehicles that get 40+ mpg and electric vehicles that are enrolled in the program. Oregon is on the cutting edge with this new program. Oregon would like to implement it fully, but it’s going to be a long time to get there.
                        Mr. Densmore shared his experience being a part of the program and that there was never a discussion of how long the program would last. He believes it is just a test program that is continuing, but he wonders how he will be credited his miles driven. He plans to speak directly to his legislator.
                        Mr. MacNair shared that Ms. Brock would be happy to come to a Commission meeting to present the other things ODOT’s Office of Innovation is working on such as testing for connected automated vehicles.
                        50.2    A group photo of the Commission was taken for the 2020 Boards and Commissions Volunteer Luncheon slideshow.
60.  Planning and Public Works Department Update
Mr. Crebbin discussed a new matter having to do with the recently awarded Federal Build Grant – partial federal certification.
Medford is partially federally certified, which means the City can do certain things like acquire right-of-ways and prepare designs. There are things the City can’t do such as negotiate consultant contracts or hold bid openings.
Because ODOT changed their standards five months ago, the City can no longer be partially federally certified. It must be fully certified. The advantage of being certified is that a City can design a project for about 1/3 of what a consultant would charge, and it can inspect projects for about 40% of what ODOT would change. The Mega Corridor Phase I, for example; the City won a $15 million grant. If the City was had not been partially federally certified, it would have cost the City an additional $6 million.
Public Works sent three people to Salem to discuss this with ODOT. If we have to become fully federally certified, that’s not just Public Works Department. Right now Public Works Department is the one certified for these activities. We’re going to have to get the Finance Department, the Legal Department, etc. federally certified to manage Federal Funds.
Mr. Conrad confirmed partial certification was going away, and being partially certified just saved the City $6 million on one project. He questioned that it certainly couldn’t cost more than $6 million to be fully federally certified, could it? Mr. Crebbin said, no, it would cost much less.
Mr. Densmore asked if being certified offered potential savings in the future?
Mr. Crebbin offered the Lozier Lane project as an example. That was a county project, but we were federally certified to do certain activities so the county asked us to do those for them because it saved them money.
Mr. Densmore so this is a regional benefit if we’re federally certified and a revenue source for the City? Mr. Crebbin said it can be. We don’t make any money, but our employees got paid out of the federal funds on that Lozier Lane project, and we also have a proposal going to the Budget Committee next month to actually reclassify some positions because we are going to need those if we are to become fully federally certified.
A major change that is coming in 2020 was brought up by Mr. MacNair. The City has been looking at the pavement overlay list for 2020. There are a couple of sections of Jackson Street on the list. We already had a plan to do a lane reconfiguration on Jackson from Central to Biddle. Just east of Biddle all the way to Crater Lake Avenue is being overlaid, and we looked at the intersection of Crater Lake Avenue and Jackson Street. We can improve the operations of that by going from four lanes to three lanes on Jackson Street and creating some left turn lanes. Currently, it is only eastbound or westbound at one time – split phase. If we create left turn lanes and get rid of the split phasing, we can reduce delay at the intersection. Given the small gap between these projects, Public Works is planning to restripe Jackson Street to a three lane cross section from Central Avenue through Crater Lake Avenue. We’ll be doing outreach early next year to get the word out to the community.
70.  Comments from Commissioners and Other Committees:
Mr. Densmore shared that he and Ms. Parducci and Mr. MacNair were part of the screening panel for applicants for the BPAC - Robert Bierma, Jeff Roberts, and Ken Maloney. Ms. Parducci thought all three were great applicants.
Commissioners discussed the roster of members on the Transportation Commission moving into 2020. Mr. MacNair reminded the commissioners that Transportation Commission membership terms are staggered and each is up for renewal every three years. It was discussed that Commissioner Jaime Jordan’s term on the Commission is expiring. She was encouraged by the other commissioners to sign on for another term. No firm commitment was made by Ms. Jordan.
80.  Agenda Build
Suggestions for the next meeting’s agenda include: an update from RVTD, Bear Creek Greenway lighting, and the City’s ability to set 20 MPH in residential areas.
90. Next Meeting
Wednesday, January 22, 2020, 12:30 pm, Medford Room #330, City Hall. 
100.   Adjournment:  2:13 pm
Respectfully Submitted,
Debra Royal

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