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Agenda & Minutes

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Planning Commission (View All)

Planning Commission Agenda and Minutes

Minutes
Thursday, December 12, 2019

The regular meeting of the Planning Commission was called to order at 5:30 PM in the Medford City Hall, Council Chambers, 411 West 8th Street, Medford, Oregon on the above date with the following members and staff in attendance:
 
Commissioners Present
Mark McKechnie, Chair
Joe Foley, Vice Chair
David Culbertson
Bill Mansfield
David McFadden
E.J. McManus
Jeff Thomas
 
Commissioner Absent
Jared Pulver, Excused Absence
 
Staff Present
Kelly Evans, Assistant Planning Director
Carla Paladino, Principal Planner
Madison Simmons, Senior Assistant City Attorney
Alex Georgevitch, City Engineer
Terri Richards, Recording Secretary
Dustin Severs, Planner III
Sarah Sousa, Planner IV
               
 
10.     Roll Call
 
20.    Consent Calendar / Written Communications (voice vote).
20.1 PUD-19-002 Final Order of a request for a revision to ‘the Village’ area of Cedar Landing Planned Unit Development (PUD). The PUD revision contains amendments to the site design including an increase in multi-family units from 100 to 110, a mixed-use structure, and increase the paved width of the private street. Cedar Landing PUD is located on approximately 116 acres on the north and south side of Cedar Links Drive, west of Foothill Road within an SFR-4/PD (Single-Family Residential – 2.5 to 4 dwelling units per gross acre / Planned Development) zoning district. Applicant & Agent, Koble Creative Architecture; Planner, Steffen Roennfeldt.
 
20.2 ZC-19-017 Final Order of requests for zone changes of two contiguous parcels located at 611 Meadows Lane: TL 12400 (0.79 acres) is requesting a zone change from SFR-00 (Single-Family Residential, one dwelling unit per lot) to MFR-20 (Multiple Family Residential, twenty dwelling units per gross acre), and TL 12300 (0.18 acres) is requesting a zone change from SFR-00 to SFR-10 ((Single-Family Residential, ten dwelling units per gross acre) (372W25CB TL 12300 & 12400); Applicant, Johnnie & Sharon Barger; Planner, Dustin Severs.
 
Motion: The Planning Commission adopted the consent calendar as submitted.
        
Moved by: Vice Chair Foley                         Seconded by: Commissioner McFadden
 
Voice Vote: Motion passed, 7-0-0.
 
30.          Approval or Correction of the Minutes from November 14, 2019 hearing
30.1        The minutes for November 14, 2019, were approved as submitted.
 
40.          Oral Requests and Communications from the Public.
40.1 Barbara Laskin, 583 Windsong Way, Medford, Oregon 97504.  Ms. Laskin requested that the Planning Commission consider requiring land development contractors to provide solar panels wherever covered garage parking is not available.  This would apply to both commercial and residential development.  Commissioner Mansfield informed Ms. Laskin that the Planning Commission does not make those rules.  Those rules are made by the City Council.  It would be appropriate for Ms. Laskin to make her presentation to the City Manager.  Ms. Laskin responded that Brian Sjothun hears from her all the time. However, recommendation from the Planning Commission would go a long way.      
 
50.          Public Hearings
 
Madison Simmons, Senior Assistant City Attorney read the Quasi-Judicial statement.
 
Continuance Request
50.1 LDS-19-076 Consideration of tentative plat approval for the Medford Center, a proposed commercial pad-lot subdivision in order to separate 11 buildings on their own legal tracts of land. The property is located on a single 24.42-acre parcel located east of Biddle Road between Stevens and E Jackson Street in the C-R (Regional Commercial) zoning district (371W19CD 1000); Applicant, LBG Medford, LLC; Agent, Neathamer Surveying, Inc.; Planner, Steffen Roennfeldt.  The applicant requests this item be continued to the January 9, 2020 Planning Commission meeting.
 
Chair McKechnie stated that if there are members in the audience that have come to testify on this agenda item and cannot attend the January 9th hearing, please come forward and the Planning Commission will hear your testimony at this time.  Please keep in mind that it is possible that your questions may be answered when staff presents their staff report on January 9th.  There will be no decisions made this evening on this agenda item.
 
Motion: The Planning Commission continued LDS-19-076, per the applicant’s request, to the Thursday, January 9, 2019 Planning Commission meeting.           
 
Moved by: Vice Chair Foley                         Seconded by: Commissioner McFadden
 
Voice Vote: Motion passed, 7-0-0.
 
New Business
50.2 ZC-19-019 Consideration of a request for a change of zone of a single 0.96-acre parcel located at 3558 Table Rock Road from SFR-00 (Single Family Residential, one dwelling unit per existing lot) to I-L (Light Industrial) (372W12A TL 800). Applicant, Alvarez Real Estate LLC; Agent, CSA Planning; Planner, Dustin Severs.
 
Chair McKechnie inquired whether any Commissioners have a conflict of interest or ex-parte communication they would like to disclose.  Chair McKechnie disclosed that Alvarez Real Estate in their construction form has been a client of his but he has no knowledge or interest in this application. 
 
Chair McKechnie inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
 
Dustin Severs reported that the Zone Change approval criteria can be found in the Medford Land Development Code Section 10.204.  The applicable criteria were addressed in the staff report, included with the property owner notices and hard copies are available at the entrance of Council Chambers for those in attendance.  Mr. Severs gave a staff report.
 
Chair McKechnie asked, would the care taker’s house be grandfathered with the zone change and the house if fully occupied?  Mr. Severs responded that is a grey area.       
 
The public hearing was opened.
 
a.  Mike Savage, 4497 Brownridge Terrace, Suite 101, Medford, Oregon, 97504.  Mr. Savage reported that he had nothing to add to the staff report.
 
Mr. Savage reserved rebuttal time.
 
The public hearing was closed.
 
Motion: The Planning Commission adopts the findings as recommended by staff and adopts the Final Order for approval of ZC-19-019 per the staff report dated December 5, 2019, including Exhibits A though H.
 
Moved by: Vice Chair Foley                         Seconded by: Commissioner McFadden
 
Roll Call Vote: Motion passed, 7-0-0.
 
50.3 ZC-19-018 / GLUP-19-005 The proposal includes a General Land Use Plan (GLUP) Map Amendment and Major Zone Change to convert 11 existing park properties to the Parks and Schools (PS) designation and the Parks (P-1) zone.  Applicant, City of Medford; Planner, Sarah Sousa.
 
Chair McKechnie inquired whether any Commissioners have a conflict of interest or ex-parte communication they would like to disclose.  None were disclosed.
 
Chair McKechnie inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
 
Sarah Sousa, Planner IV reported the General Land Use Plan approval criteria can be found in the Medford Land Development Code Section 10.218.  The Zone Change approval criteria can be found in the Medford Land Development Code Section 10.204.  The applicable criteria were addressed in the staff report, included with the property owner notices, and hard copies are available at the entrance of Council Chambers for those in attendance.  Ms. Sousa gave a staff report.  Ms. Sousa reported that staff received two revised Public Works Department Staff Reports.  There were 11 park properties to be converted but now it is 10 removing the West Howard Memorial Sport Park off the list.  It is not eligible for the Public Park Zone yet because it is not owned by the City.  The two revised staff reports will be entered into the record as Exhibit A-1 and Exhibit B-1.  
 
The public hearing was opened and there being no testimony the public hearing was closed
 
Motion: The Planning Commission, based on the findings and conclusions that all of the applicable criteria are satisfied or not applicable, forwards a favorable recommendation for approval of GLUP-19-005 and ZC-19-018 to the City Council per the staff report dated December 5, 2019, including Exhibits A through G and replacing Exhibit A with Exhibit A-1 and Exhibit B with Exhibit B-1.
 
Moved by: Vice Chair Foley                                         Seconded by: Commissioner McFadden
 
Roll Call Vote: Motion passed, 7-0-0.
 
50.4 CP-19-004 A legislative amendment to incorporate the Liberty Park Neighborhood Plan into the Neighborhood Element and Goals and Policies section of the Comprehensive Plan. Applicant, City of Medford; Planner, Carla Paladino.
 
Chair McKechnie inquired whether any Commissioners have a conflict of interest or ex-parte communication they would like to disclose.  Vice Chair Foley disclosed that he was on the Liberty Park Neighborhood Advisory Committee but it would not affect his decision.
 
Chair McKechnie inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
 
Carla Paladino, Principal Planner reported the Type IV Major Comprehensive Plan Amendment can be found in the Medford Land Development Code Sections 10.214 and 10.220.  The applicable criteria were addressed in the staff report, included with the property owner notices, and hard copies are available at the entrance of Council Chambers for those in attendance.  Ms. Paladino gave a staff report. 
 
The public hearing was opened.   
 
a. Lucas M. Hanson, 523 N. Riverside Avenue, Medford, Oregon, 97501.  Mr. Hanson commented that he received a letter stating that in order to have an opinion in the future on any further proceedings he needed to attend this meeting in favor or opposed to the proposal. He is not sure if he is in favor or opposed to the proposal.    
 
b. Mike Miles, 1203 Riverside Avenue, Medford, Oregon, 97501.  Mr. Miles would like to see things get started.  There have been four or five meetings.  In the last five years Liberty Park has gone downhill.  Sidewalks are needed right now to get the energy going.  Put a sidewalk on Niantic and Manzanita would connect downtown to that area between Central and Riverside.     
 
The public hearing was closed.
 
Main Motion: The Planning Commission, based on the findings and conclusions that all of the applicable criteria are satisfied or not applicable, forwards a favorable recommendation for approval of CP-19-004 to the City Council per the staff report dated December 5, 2019, including Exhibits A through L.
 
Moved by: Vice Chair Foley                                         Seconded by: Commissioner McFadden
 
Amended motion: Add Mr. Miles recommendation that the City Council direct the Engineering Department and Public Works Department to move forward as quickly as possible for public improvements within the area mentioned by Mr. Miles.
 
Moved by: Commissioner McFadden                     Seconded by:
 
Motion failed due to no second.
 
Roll Call Vote on Main Motion: Motion passed, 7-0-0.
 
60.          Reports
60.1 Site Plan and Architectural Commission
Commissioner Culbertson reported that the Site Plan and Architectural Commission met on Friday, December 6, 2019.  Commissioner Culbertson deferred the report to Kelly Evans, Assistant Planning Director. 
 
Ms. Evans reported that the Site Plan and Architectural Commission discussed and approved the construction of a four-story hotel (My Place Hotel) at the southwest corner of Airport Road and Biddle Road.
 
60.2 Transportation Commission.  None.
  
60.3 Planning Department
Ms. Evans reported that Commissioner Culbertson and Commissioner Thomas were reappointed at the last City Council meeting.  Also, City Council appointed David Jordan who will be joining the Commissioners on January 9, 2020.  He will fill the rest of Patrick Miranda’s term. 
 
There is no business scheduled for the Planning Commission study session on Monday, December 23, 2019. 
 
Last week City Council initiated the Street Vacation for Public Utility Easement for the new KFC at Center Drive and Garfield.         
 
Next week the City Council will hear a Street Vacation at Austin, Riverside and Pine.
 
The year-end statistics are the Planning Commission heard three Conditional Use Permits, five Exceptions, 6 GLUP Map amendments, sixteen Land Divisions that total 425 new residential lots, two PUD revisions totaling 133 new units, six street vacations, fifteen zone changes, eleven text amendments and eleven study sessions.   
 
70.          Messages and Papers from the Chair. 
70.1        Chair McKechnie wished the Commissioner’s and staff a happy holiday.               
 
80.          City Attorney Remarks. None.  
 
90.          Propositions and Remarks from the Commission.
 
100.        Adjournment
100.1     The meeting was adjourned at approximately 6:19 p.m.  The proceedings of this meeting were digitally recorded and are filed in the City Recorder’s office.
 
 
 
Submitted by:
 
 
Terri L. Richards                                                               
Recording Secretary                                                      
 
Mark McKechnie
Planning Commission Chair         
                                               
 
Approved: January 9, 2019
 

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