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Agenda & Minutes

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Mayor & Council (View All)

City Council Meeting Agenda & Minutes

Minutes
Thursday, January 16, 2020

 
CITY COUNCIL
Minutes
 
The regular meeting of the Medford City Council was called to order at 6:00 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Alex Poythress, Eric Stark, Kevin Stine, Michael Zarosinski*; Councilmember Dick Gordon was absent.
 
City Manager Brian Sjothun; Deputy City Attorney Eric Mitton; City Recorder Karen Spoonts
 
*Councilmember Zarosinski arrived.
        
20.   Recognitions, Community Group Reports
         20.1      Employee Recognition
                     An employee from Police was recognized for his years of service; Dwayne Stoltz, Parks & Recreation Department was recognized for his retirement.
 
         20.2     Employee of the Quarter
                     Planner Kyle Kearns was introduced as Employee of the Quarter.
 
         20.3     Oregon Department of Transportation Update by Gary Leaming
                     Gary Leaming updated Council on upcoming transportation changes to the area. Additional discussion concerned the roundabout at Oregon 140 and Foothill.
 
         20.4     Kid Time Update by Sunny Spicer
Sunny Spicer presented an update on their eventual move to the former Carnegie Library. A letter of support has been signed by Council President and Vice President.
 
30.   Oral Requests and Communications from the Audience
 
40.  Approval or Correction of the Minutes of the January 2, 2020 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.

 
 
50.     Consent Calendar
         50.1      COUNCIL BILL 2020-05
                     A resolution establishing a public hearing date for the vacation of a Public Utility Easement (PUE) and Pedestrian Access and Traffic Signal Easement at 295 E. Barnett Road, within the C-R (Regional Commercial) zoning district. (SV-19-049)
 
         50.2     COUNCIL BILL 2020-06
An ordinance authorizing execution of Amendment No. 2 to the Hope Village Operational Agreement.
 
         50.3     COUNCIL BILL 2020-07
An ordinance authorizing the purchase of a new 2020 Crosswind Regenerative Air Street Sweeper in the amount of $283,639.60.
 
         50.4     COUNCIL BILL 2020-08
                     An ordinance awarding a contract in an amount of $1,197,725.30 to Insituform Technologies, LLC for installation of Cured in Place Pipe (CIPP) lining in deteriorated sewer and storm pipes at various locations in the City of Medford.
 
         50.6     COUNCIL BILL 2020-10
                     A resolution appointing representatives to positions as the City representations on Boards and Commissions.
 
Motion:  Adopt consent calendar.
Moved by:  Kevin Stine                                                   Seconded by: Tim D’Alessandro
Roll call:  Bearnson, Brooks, D’Alessandro, Poythress, Stark, Stine, and Zarosinski voting yes.
Motion carried and so ordered. Council Bills approved: #2020-05, 2020-06, 2020-07, 2020-08, 2020-10.
 
60.  Items Removed from Consent Calendar
         Councilmember Bearnson stated that there may be federal funds available to ease the burden.
 
         50.5     COUNCIL BILL 2020-09
                     An ordinance authorizing the purchase of aerial fire apparatus in the amount of $1,372,374.00 through the cooperative group purchasing agreement, National Purchasing Partners (NPP), with contingency in the amount of $21,000.00 added, for a grand total of $1,393,374.00.
        
Motion:  Approve the ordinance.
Moved by:  Clay Bearnson                                             Seconded by: Kay Brooks
Roll call:  Bearnson, Brooks, D’Alessandro, Poythress, Stark, Stine, and Zarosinski voting yes.
Ordinance #2020-09 was duly adopted.
 
70.  Ordinances and Resolutions
       70.1     COUNCIL BILL 2020-01 – SECOND READING
An ordinance authorizing execution of an Employment Agreement between the City of Medford and William P. Haberlach, to provide municipal judge services through January 31, 2023.
        
Motion:  Approve the ordinance.
Moved by:  Kevin Stine                                                   Seconded by:  Tim D’Alessandro
Roll call:  D’Alessandro, Poythress, Stark, Stine, and Zarosinski voting yes, Bearnson voting no, Brooks abstained.
Ordinance #2020-01 was duly adopted.
 
80.  Public Hearings
         80.1      COUNCIL BILL 2020-11
                     An ordinance approving the incorporation of the 2019 Liberty Park Neighborhood Plan into the Neighborhood Element and Goals and Policies chapters of the City’s Comprehensive Plan.
 
                     Principal Planner Carla Paladino presented the staff report (see PowerPoint). The Neighborhood Advisory Committee, Transportation Commission, Bicycle & Pedestrian Committee, and the Planning Commission all favored the Plan.
 
                     Mayor Wheeler stated the School District purchased Cobblestone Village and questioned how would that fit into the Plan; Ms. Paladino thought it would fit in well with the neighborhood.
 
Public hearing opened.
Bob Shand, Medford, approved of the Plan.
 
Mike Miles, Medford, stated they are stakeholders in downtown Medford but Liberty Park has not seen much money go there. Sidewalks need to be put in for the Central High School students who will be attending what is now Cobblestone Village.
Public hearing closed.
 
Motion:  Approve the ordinance.
Moved by:  Kay Brooks                                                  Seconded by:  Kevin Stine
 
Councilmember Brooks noted Liberty Park area is a great neighborhood. Councilmember Stark noted this Plan has gone through the process rather quickly. He stated let’s focus on the future.
 
Roll call:  Bearnson, Brooks, D’Alessandro, Poythress, Stark, Stine, and Zarosinski voting yes.
Ordinance #2020-11 was duly adopted.
 
80.2     Consideration of an appeal of a “Notice of Sidewalk Abatement Assessment” regarding the sidewalks at Wolf Run Drive/Highcrest – Parcel 371W23CC 2600.
 
Deputy City Attorney Eric Mitton stated we have received a request to continue this item to March 5 to allow time for both attorneys to settle the reimbursement to the City.
 
Motion:  Direct staff to continue the appeal to March 5.
Moved by:  Tim D’Alessandro                                        Seconded by:  Kevin Stine
Roll call:  Bearnson, Brooks, D’Alessandro, Poythress, Stark, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
 
90.  Council Business
       90.1      Proclamations issued:
                        Dr. Martin Luther King, Jr. Day – January 20, 2020
                        Mayor Wheeler noted there will be a special Martin Luther King Day event this Sunday.
 
                        Medford School Choice Week – January 17, 2020
 
         90.2     Committee Reports and Communications
                     a.   Council Officers Update
  • The Audit Committee will give a report to the Budget Committee. Council can email questions to the auditors.
  • MURA Budget Committee appointments will also serve on the Council Budget Committee.
  • Sjothun, Angela Durant and a member of the Livability Team will meet with the Veteran’s Administration on how we can assist.
  • Reunification Program: Money was set aside by the Budget Committee to assist the homeless. Although a RFQ was suggested, Councilmember Stine suggested developing the program and asking for requests from potential providers to be part of the program. It would be a reimbursement program, the agency would work with the applicant to verify they have a place to move to. The agency would be reimbursed by the City.
  • Boards & Commissions luncheon is tomorrow at Noon.
  • Oregon House Republicans selected Representative Kim Wallan as the new Whip heading into the 2020 Legislative Session.
  • A Medford Sports & Events Complex brochure was presented.
  • Councilmembers Poythress and Stine will represent the City of Medford in Alba, Italy for the 60th celebration.
 
100. City Manager and Staff Reports
         100.1   A handout was presented regarding the upcoming sister city celebrations in Alba and Medford.
 
         100.2   Sjothun thanked those for keeping a shelter open these last few days.
 
         100.3   Police Advisory
Motion:  Appoint James Coli, representing a faith-based community; Maureen Swift, representing Ward 1; and Roberta Thornton, representing Ward 3 to the Police Advisory Committee, with terms beginning February 1, 2020 and ending January 31, 2023.
Moved by:  Kevin Stine                                                   Seconded by:  Tim D’Alessandro
Roll call:  Bearnson, Brooks, D’Alessandro, Poythress, Stark, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
 
         100.4   Plaques were presented to former Council Vice-President Bearnson and Council President D’Alessandro.
 
110.  Adjournment
         There being no further business, this Council meeting adjourned at 7:20 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
 
 
 
 
Karen M. Spoonts, MMC
City Recorder

 

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