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Agenda & Minutes

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City Council Meeting Agenda & Minutes

Minutes
Thursday, February 06, 2020

 
CITY COUNCIL
MINUTES
 

February 6, 2020
6:00 P.M.
Medford City Hall, Medford Room
411 W. 8th Street, Medford, Oregon
 
 The regular meeting of the Medford City Council was called to order at 6:00 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson*, Tim DíAlessandro, Dick Gordon, Alex Poythress, Eric Stark, Kevin Stine, Michael Zarosinski; Councilmember Kay Brooks was absent.
 
City Manager Brian Sjothun; Deputy City Attorney Eric Mitton; City Recorder Karen Spoonts
 
20.  Recognitions, Community Group Reports
        
30.  Oral Requests and Communications from the Audience
30.1    Jaak Juhkentaal spoke about the neighborhood Circle K boycott and questioned if they would be notified if the development was cancelled, and if so, would Council change the use of the land or scope of the land. He stated his Council representatives have not returned his calls.
 
*Clay Bearnson arrived.
 
30.2    Eric Dittmer complimented Council for supporting the Climate Adaption Plan.
 
30.3    Bob Strosser, Jackson County Commissioner, stated the first public hearing for the new jail was held. Councilmember Stine spoke about the jail only tax, vs. a law enforcement service district. Commissioner Strosser commented on the misconception.
 
40.  Approval or Correction of the Minutes of the January 16, 2020 Regular Meeting
         There being no additions or corrections, the minutes were approved as corrected.
 
50.  Consent Calendar
        
60.  Items Removed from Consent Calendar
        
70.  Ordinances and Resolutions
       70.1     COUNCIL BILL 2020-12
An ordinance amending Section 8.807 of the Medford Municipal Code pertaining to Transient Lodging Tax (TLT).
 
Councilmember Gordon thought we should be able to report TLT actual income to Travel Medford as we are on a cash basis, except for June when we accrue it back. Councilmember Stark thought this is a communication issue and how are we communicating this change. Chief Financial Officer/Deputy City Manager Ryan Martin noted there should be no issues with Councilmember Gordonís concerns and many of these changes came from the hoteliers via way of Travel Medford.
 
Motion:  Approve the ordinance.
Moved by:  Tim DíAlessandro                                        Seconded by:  Alex Poythress
Roll call: Bearnson, DíAlessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Ordinance #2020-12 was duly adopted.
 
         70.2    COUNCIL BILL 2020-13
                     An ordinance authorizing Amendment No. 1 to the Naming Rights Agreement between U.S. Cellular and the City of Medford, and also authorizing a one-year extension of sports park naming rights in the amount of $75,000 through March 21, 2021, with a mutual option for an additional one-year extension.
 
                     Commissioner Poythress questioned if there is a chance for a longer term naming rights agreement; Parks & Recreation Director Rich Rosenthal stated that is their intent and will be negotiating with U.S. Cellular or explore other opportunities.
 
Motion:  Approve the ordinance.
Moved by:  Kevin Stine                                                   Seconded by: Tim DíAlessandro
Roll call: Bearnson, DíAlessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Ordinance #2020-13 was duly adopted.
        
80.  Public Hearings
         80.1     COUNCIL BILL 2020-14
                     An ordinance vacating street right-of-way for a portion of Austin Street between Pine Street and North Riverside Avenue. (SV-19-047)
 
                     Assistant Planning Director Kelly Evans presented the staff report. Staff and the Planning Commission recommended this vacation. Councilmember Gordon questioned the small area of existing right-of-way that is not included.  Evans thinks there is a public infrastructure there but deferred to the applicant. Councilmember Poythress questioned traffic in other areas of Liberty Park. Evans noted there is a collector street into Liberty Park the next street over. Councilmember Stark noted the applicant references two projects and our report stated we are not affecting anything; Evans noted those are potential projects so we can work around them. Planning Director Matt Brinkley noted the projects donít have a specific location but this allows us better locations for enhanced crossing as well as the bus stop. Medford Urban Renewal Executive Director Harry Weiss spoke of four different alignments, with one close to Austin to cross Riverside.
 
Public hearing opened.
Scott Sinner, representing Kids Unlimited, presented an internal circulation plan. All circulation will be from the west side. Public Works makes no recommendation from Riverside as a public access, their preference is Edwards Street to the Bear Creek Greenway as a redevelopment corridor, and they would have bus traffic follow the traffic circulation plan presented in the report. Mr. Sinner noted the legal description includes the little triangle piece, which was not included in his Findings as they are out of date. Mr. Sinner noted Kids Unlimited owns the former Volkswagen campus and this vacation will improve public safety. He noted they do meet all criteria.
 
Bob Shand advocated for the vacation of Austin Street. He provided information on a street vacation to South Medford High School back in the 1980ís.
Public hearing closed.
 
Motion:  Approve the ordinance.
Moved by:  Kevin Stine                                                   Seconded by:  Tim DíAlessandro
 
Councilmember Gordon questioned if we have to make accommodations for the Findings that are incorrect; Evans noted it is in the record and apologized for not seeing it before. Councilmember Zarosinski thought this vacation works fine but was pleased that we take the time to consider each street vacation.
 
Roll call: Bearnson, DíAlessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Ordinance #2020-14 was duly adopted.
 
80.2    COUNCIL BILL 2020-15
                     An ordinance vacating a 15-foot wide Public Utility Easement (PUE) on a single 0.76-acre parcel located at the southwest corner of Garfield Street and Center Drive in the Regional Commercial (C-R) zoning district. (SV-19-048)
 
                     Planner Dustin Severs presented the staff report. He noted there is no infrastructure in the PUE. Planning Commission recommended approval of the vacation.
 
Public hearing opened.
No one spoke.
Public hearing closed.
 
Motion:  Approve the ordinance.
Moved by:  Tim DíAlessandro                                        Seconded by:  Kevin Stine
Roll call: Bearnson, DíAlessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Ordinance #2020-15 was duly adopted.
 
80.3    COUNCIL BILL 2020-16
An ordinance approving a minor amendment to the General Land Use Plan (GLUP) Map of the Medford Comprehensive Plan, and a Major Zone Change to convert 10 existing park properties to the Parks and Schools designation and the Public Park Zone. (GLUP-19-005 & ZC-19-018)
 
Planner Sara Sousa presented the staff report. The City adopted the Public Parks Zone in 2018. It was applied to publicly owned trails and parks in Medford. The Planning Commission recommended approval of this minor amendment. Councilmember Stark questioned the annual review; Sousa noted as this was just adopted the Plan will be updated as needed.
 
Public hearing opened.
No one spoke.
Public hearing closed.
 
Motion:  Approve the ordinance.
Moved by:  Kevin Stine                                                   Seconded by: Tim DíAlessandro
Roll call: Bearnson, DíAlessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Ordinance #2020-16 was duly adopted.
 
90.  Council Business
       90.1     Proclamations issued: None
                    
         90.2    Committee Reports and Communications
                     a.   Council Officers Update
  • Discussion on cleaning the Greenway and providing to property owners a flier on cleanup and applicable codes.
  • The audit has been completed and reviewed by the Audit Committee. Any questions from Council can be forwarded to Martin for follow-up.
                                
100. City Manager and Staff Reports
         100.1   STOP Data Results - Police Chief Clauson
Statistical Transparency of Policing, STOP, pertains to collecting data regarding officer initiated traffic and pedestrian stops. The STOP Program is required by law. Clauson provided the data that is programmed into the phone app. Data shows 97% were traffic stops; most were white at 77%; male 66.5%; and various ages came in close to the same percentage. Annual reporting and complaints are fully investigated and reviewed by Administration. Clauson noted the Livability Teamís reporting would be included in the pedestrian numbers of the report.
 
         100.2  420 Fund Applications Ė Ryan Martin
Martin explained the Council Vision Fund and a recent Council request. Those requests that receive Council support will move to one of two study sessions in the year. Staff would receive requests by March 31 for the June study session. Councilmember Stark noted the fund request presented goes forward into the record for the June study session. He does like that Council can review them before the actual study session. Martin noted the current monies available as of December 31, 2019 are $851,106; he will email the form to Council.
 
100.3  Councilmember Poythress stated that pertaining to Mr. Juhkentaalís comments, he does not make a habit of discussing items that might be appealed. Building Director Sam Barnum stated noted no applications have been pulled for Circle K. We have issued permits for a similar project at McAndrews and Crater Lake Avenue.
 
100.4  Councilmember Zarosinski talked about bill support at the Legislature. A document was put together in 2018 to help our lobbyist. Staff will go through the list and determine how important it is to the City. The Legislative Committee will go through the list as there is a short timeline. Councilmember Stine noted historically Council has not commented on many bills and stated Chief Policy Advisor Randy Sparacino thought we should consistently be meeting with local legislatures.
 
110. Adjournment
         There being no further business, this Council meeting adjourned at 7:43 p.m. to a Medford Urban Renewal Agency Executive Session.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorderís Office. The complete agenda of this meeting is filed in the City Recorderís Office.
 
 
 
 
Karen M. Spoonts, MMC
City Recorder
 

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