Wildfires: Information and Community Resources

 

Agenda & Minutes

When available, the full agenda packet may be viewed as a PDF file by clicking the "Attachments" button and selecting the file you want to view.

Agendas are posted until the meeting date takes place.  Minutes are posted once they have been approved.

Mayor & Council (View All)

City Council Meeting Agenda & Minutes

Minutes
Thursday, March 19, 2020

MINUTES
March 19, 2020

6:00 P.M.
Medford City Hall, Council Chambers
411 W. 8th Street, Medford, Oregon
 
 The regular meeting of the Medford City Council was called to order at 6:00 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks (via phone), Tim D’Alessandro (via phone), Dick Gordon, Alex Poythress, Eric Stark, Kevin Stine, Michael Zarosinski
 
City Manager Brian Sjothun; Deputy City Attorney Eric Mitton; City Recorder Karen Spoonts
        
20.  Recognitions, Community Group Reports
                    
30.  Oral Requests and Communications from the Audience
 
40.  Approval or Correction of the Minutes of the March 5, 2020 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.
 
50.  Consent Calendar
         50.2    COUNCIL BILL 2020-27
An ordinance awarding a contract in the amount of $197,630.00 to VSS International, Inc. to perform slurry seal on various streets within the City of Medford.
 
         50.3    COUNCIL BILL 2020-28
A resolution approving a Jurisdictional Transfer Agreement between the City of Medford and the State of Oregon for Crater Lake Highway and the Crater Lake Avenue frontage road, south of Delta Waters Road to the north City limits.
 
         50.4    COUNCIL BILL 2020-29
A resolution approving a Jurisdictional Transfer and Financial Aid Agreement between the City of Medford and Jackson County for Foothill Road and North Phoenix Road.
 
Motion:  Adopt consent calendar.
Moved by:  Kevin Stine                                                   Seconded by:  Alex Poythress
Roll call: Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Motion carried and so ordered.  Council Bills approved: #2020-27, 2020-28, 2020-29
 
 
60.  Items Removed from Consent Calendar
       50.1     COUNCIL BILL 2020-26
                     An ordinance authorizing exemption from competitive bidding and awarding a five-year contract to Redflex Traffic Systems, Inc., to provide photo traffic enforcement services.
 
Councilmember Poythress requested this item be pulled from the Consent Agenda. He expressed concern with conflict of interest regarding paying on a pay ticket basis and their Court issues, and previous allegations with Redflex.
 
Police Chief Clauson stated Redflex’s CEO was let go pertaining to the allegations. Police Lieutenant Arnold talked about the previous fee schedule and the variable rates. They negotiated the current discounted rate, and variable rates have been removed. He provided information on the history of the photo traffic enforcement program. In 2018, only .04% of all vehicles that passed through the intersections received a citation. The ultimate goal is to improve traffic safety.
 
Councilmember Poythress questioned the renegotiation of the compensation. Arnold noted they are paid per violator. He noted he has worked with Redflex rather closely the past several years. There is only one other company that can do this; it would take over six months to change companies as Redflex owns the equipment.
 
Councilmember Stine would like the best company and product for Medford. Arnold stated there are new services with this new agreement, such as streaming video. Clauson stated there was due diligence and future technology was considered. Deputy City Attorney Mitton stated that every ticket issued can be appealed. Discretion is tied to the judge, not Redflex.
 
Motion:  Direct staff to extend the Redflex contract for six months, at which time negotiate the compensation structure. If not possible, go out for RFP.
Moved by:  Alex Poythress                                            Seconded by:  Kay Brooks
Councilmember Stine questioned if it would be the same payment structure if it was another company; Arnold stated it would be. Mitton noted the 2012 Chicago case was settled in 2017. Councilmember Poythress noted there are still companies that have a trust issue with them. Councilmember Gordon stated he will vote no, but after the agreement has been completed he would request a RFQ.
Roll call: Brooks and Poythress voting yes; Bearnson, D’Alessandro, Gordon, Stark, Stine, and Zarosinski voting no.
Motion failed.
 
 
Motion:  Approve the ordinance and direct staff to go out for an RFP after the five-year term expires.
Moved by:  Clay Bearnson                                             Seconded by:  Kevin Stine
Roll call: Bearnson, D’Alessandro, Gordon, Stark, Stine, and Zarosinski voting yes; Brooks and Poythress voting no.
Ordinance #2020-30 will be placed for a second reading.
                       
70.  Ordinances and Resolutions
       70.1     COUNCIL BILL 2020-30
                     A resolution denying the appeal of a “Notice of Sidewalk Abatement Assessment” regarding sidewalks at Wolf Run Drive/Highcrest, Oregon and affirming the lien assessment in the amount of $21,800 (contractor cost plus 25% administrative fee).
 
                     Councilmember Zarosinski stated he would abstain.
 
Motion:  Approve the resolution.
Moved by:  Kevin Stine                                                   Seconded by: Eric Stark
Roll call: Bearnson, D’Alessandro, Gordon, Poythress, Stark, and Stine voting yes; Brooks voting no; Zarosinski abstained.
Resolution #2020-30 was duly adopted.
 
         70.2    COUNCIL BILL 2020-31
                     A resolution approving one additional full time employee for the Building Safety Program.
 
Motion:  Approve the resolution.
Moved by:  Kay Brooks                                                  Seconded by:  Tim D’Alessandro
Roll call: Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Resolution #2020-31 was duly adopted.
 
         70.3    COUNCIL BILL 2020-32
                     A resolution approving the addition of a new position in the Public Works Department, Engineering Division: Deputy City Engineer.
 
Motion:  Approve the resolution.
Moved by:  Kevin Stine                                                   Seconded by:  Kay Brooks
Roll call: Bearnson, Brooks, D’Alessandro, Poythress, Stark, and Stine voting yes; Gordon and Zarosinski abstained.
Resolution #2020-32 was duly adopted.

 
         70.4    COUNCIL BILL 2020-33
                     A resolution adopting the fourth Supplemental Budget for the 2019-21 biennium.
 
                     Acting Finance Director Lorraine Peterson presented the staff report.
 
Motion:  Approve the resolution.
Moved by:  Kevin Stine                                                   Seconded by:  Dick Gordon
Roll call: Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark, and Stine voting yes; Zarosinski abstained.
Resolution #2020-33 was duly adopted.
 
         70.5    COUNCIL BILL 2020-36
                     A resolution ratifying the Mayor’s Administrative Order dated March 16, 2020 declaring a Local State of Emergency in the City of Medford as a Result of COVID-19 Pandemic.
 
Motion:  Approve the resolution.
Moved by:  Kay Brooks                                                  Seconded by:  Kevin Stine
Roll call: Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Resolution #2020-36 was duly adopted.
 
                     Councilmember Stine stated that due to our emergency declaration, there are needs in our community that should be addressed now, such as businesses closing, shelters, and items that likely would not be refunded by the state or federal government. He would like to take $100,000 from our Vision Fund, which would be led by Principal Planner Durant and the City Manager’s Office to determine how to use the funds. Some people will be looking for social services if they lose their job, or shelters could have unexpected services. Durant noted rental and food assistance will be in need during this time. There was discussion on general grants and the two year program. Councilmember Stine noted this would come from the marijuana funds and put into community need. He stated the Grants Committee could provide more assistance.
 
Motion:  Direct staff to approve the Council Vision Fund Request submitted by Kevin Stine, cosponsored by Alex Poythress and Kay Brooks, which provides $100,000 for impacts from the COVID-19 national emergency situation.
Moved by:  Kevin Stine                                                   Seconded by:  Alex Poythress
Roll call: Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Motion approved and so ordered.
 
         70.6    COUNCIL BILL 2020-37
                     A resolution approving the increase of the signing authority limit for the City Manager to $250,000, and the creation of an Executive Committee to approve emergency purchases greater than $250,000, through the duration of the City’s state of emergency, but not to exceed June 30, 2020.
 
                     Peterson stated this will allow the City Manager signing authority for emergency services. For internal control, the Purchasing Agent, Deputy City Attorney, and Acting CFO will receive emails when a contract comes through that meets this criteria. There was discussion pertaining to the duration of the resolution. Mitton noted there is no mention of an Executive Committee in the Charter but can be done so at this time. Councilmember Bearnson would like all Council to approve vs. an Executive Committee; Sjothun noted that would not be any different than what is currently done.
 
Motion:  Amend the resolution and eliminate “but not to exceed June 30, 2020”.
Moved by:  Eric Stark                                                      Seconded by:  Tim D’Alessandro
 
Amended Motion #1:  Remove the creation of an Executive Committee to approve purchases as noted.
Moved by:  Dick Gordon                                                Seconded by:  Michael Zarosinski
Councilmember Gordon noted there is no Executive Committee, and the Mayor has no voting power.
Roll call: Bearnson, D’Alessandro, Gordon, Poythress, Stark, and Zarosinski voting yes; Brooks and Stine voting no.
Motion carried and so ordered.
 
Sjothun questioned if we could have the Finance Committee approve amounts over $250,000.
 
Amended Motion #2:  Amend the resolution to allow the Finance Committee to approve emergency purchases greater than $250,000 through the duration of the City’s state of emergency.
Moved by:  Alex Poythress                                            Seconded by:  Dick Gordon
Roll call: Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
 
Main Motion Roll call: Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Resolution #2020-37 was duly adopted.
 
80.  Public Hearings
         80.1     COUNCIL BILL 2020-34
                     A resolution authorizing the Foothill Road improvement project as recommended by the Planning Commission. (TF-19-001)
 
                                 Planning Director Matt Brinkley presented the staff report and stated this resolution does not cover individual property concerns; those will be addressed by the Engineering Department. Technically this is an ODOT project and read an email from them voicing their concerns. The resolution has been revised to address ODOT’s concerns about the design of the project and whether it complies with AASHTO and FHWA standards. ODOT has not determined one way or another whether it does or not and needs more time to make that determination. Brinkley acknowledged those who submitted public comments by reading their name and summarizing their comments. Those who submitted public comments are listed under public hearing.
 
                                 Pertaining to the removal of the median, Deputy Public Works Director Georgevitch stated they have looked at it and are trying to negotiate with property owners; there are a total of five driveways that are of concern. Dennis Hart, Public Works Design & Construction Manager, provided a map of those properties with driveway issues.  Safety of the crosswalk at Lone Pine Road and Foothill Road was discussed. Georgevitch noted there could be a safety mechanism on the crosswalk like a Rapid Repeating Flashing Beacon. Georgevitch talked about ODOT’s value engineering requirements. A third party engineer will look at ways to save money, which could include removal of some or all medians. The recommendations made by the third party engineer are not binding. If they are major, they will bring back to Council. The improvements described in TF-19-001 and TF-17-012 are now considered one large project and will built at one time. 
 
Public hearing opened.
Those who submitted written testimony and will be added to the record are:
 
Victoria Brown
Brenda Brannon
Harlan Bittner
Brandon Hall
Frank Kinney
Harlan Bittner
Mike Squire
Jace McQuivey
Brenda Brannon
Tom Wicklund
Jennifer Wicklund
Brandon Hall
Mike Montero
Haley Cox
Lowell Krieg
Joe Shoemaker
 
Les Krieg, 2450 N. Foothill Road, (who appeared in person), stated what was on the record was from his wife. As a property owner, they believe some of this project is still excess and will diminish their quality of life as the road would be closer to their home. Their driveway is steep and need the length due to snow, etc. The grade or widening of the bottom of their driveway would be needed. Emergency response has not been considered and would not be able to enter their driveway. Neighbors do not use the sidewalks and many planting strips that have trees are eyesores as they are not taken care of.
Public hearing closed.
 
Motion:  Approve the resolution authorizing the Foothill Road Improvement Project as recommended by the Planning Commission and with any modifications to the cross-section as needed to comply with AASHTO or Federal Highway Administration and remove raised median between Cedar Links and Normil Terrace.
Moved by:  Alex Poythress                                            Seconded by:  Dick Gordon
Roll call: Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Resolution #2020-34 was duly adopted.
 
**********
 
Mayor Wheeler called a recess at 8:47 p.m.; the meeting resumed at 8:57 p.m. with the same members present.
 
**********
 
80.2    COUNCIL BILL 2020-35
                     A resolution authorizing the South Stage extension project as recommended by the Planning Commission. (TF-20-015)
 
                     Planning Director Matt Brinkley presented the staff report.
 
Public hearing opened.
No one spoke.
Public hearing closed.
 
Motion:  Approve the resolution and with any modifications to the cross-section as needed to comply with AASHTO or Federal Highway Administration standards.
Moved by:  Alex Poythress                                            Seconded by:  Dick Gordon
Roll call: Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Resolution #2020-35 was duly adopted.
90.  Council Business
       90.1     Proclamations issued:
                           Welcome Home Vietnam Veterans Day - March 29, 2020
                    
         90.2    Committee Reports and Communications
                     a.   Council Officers Update
Councilmember Stine stated Mayor Wheeler questioned the well-being of employees; Sjothun noted procedures are in place, and many employees will be working from home.
 
100. City Manager and Staff Reports
         100.1     The Emergency Operations Center is operational in the Prescott Room. We are in constant communication with others. 100 beds are becoming available for the virus, and the National Guard facility will be used as a staging area for hospitals and care providers. Emails are our main form of communication; it will be important for Council to monitor their emails. Councilmember Gordon noted the VA Dom used to have a 500 bed tent facility, and may be available. He spoke against those who are hoarding but complimented Food 4 Less that opens the store up earlier for the elderly to shop. Councilmember Bearnson requested the City work with those who exercise our full authority to keep people in their homes. Mitton noted our emergency code is different than Beaverton’s code but we are continuing to look at options. City government is not typically part of eviction proceedings. Sjothun noted Durant is reaching out to the County about the possibility of temporarily suspending evictions. He requested the elected officials speak to other elected officials. Councilmember Brooks questioned if a resolution could be written; Sjothun noted that would take two weeks; contacting your commissioners would be much quicker.
 
110. Adjournment
         There being no further business, this Council meeting adjourned at 9:20 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
 
 
 
 
Karen M. Spoonts, MMC
City Recorder
 

© 2020 City Of Medford  •  Site Handcrafted in Ashland, Oregon by Project A

Quicklinks

Share This Page

Back to Top