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Agenda & Minutes

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City Council Meeting Agenda & Minutes

Minutes
Thursday, April 02, 2020

 
CITY COUNCIL
MINUTES
 

April 2, 2020
6:00 P.M.
Medford City Hall, Council Chambers
411 W. 8th Street, Medford, Oregon

The regular meeting of the Medford City Council was called to order at 6:00 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:

 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Tim D’Alessandro (via phone), Dick Gordon (via phone), Alex Poythress (via phone), Eric Stark (via phone), Kevin Stine; Councilmember Kay Brooks and Michael Zarosinski were absent.
 
City Manager Brian Sjothun; Deputy City Attorney Eric Mitton; City Recorder Karen Spoonts
        
20.  Recognitions, Community Group Reports
 
30.  Oral Requests and Communications from the Audience
 
40.  Approval or Correction of the Minutes of the March 19, 2020 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.
 
50.  Consent Calendar
         50.1     COUNCIL BILL 2020-38
                     An ordinance approving payment of Street SDC credits to Springbrook Park, LLC, in the total amount of $284,097.02, to be paid in accordance with Section 3.815(5)(c) of the Medford Municipal Code.
 
         50.3    COUNCIL BILL 2020-40
                     An ordinance approving a contract in an amount of $741,759.00 to Shaw Contract Flooring Services, Inc. for removal and replacement of worn synthetic turf at U.S. Cellular Community Park (USCCP).
 
Motion:  Adopt consent calendar.
Moved by:  Kevin Stine                                                   Seconded by: Tim D’Alessandro 
Roll call: Bearnson, D’Alessandro, Gordon, Poythress, Stark, and Stine voting yes.
Motion carried and so ordered.  Council Bills approved: #2020-38, 2020-40.     

 
60.  Items Removed from Consent Calendar
         50.2    COUNCIL BILL 2020-39
An ordinance authorizing execution of Phase 2 of an Energy Savings Performance Contract with Ameresco, Inc., for lighting upgrades throughout the City of Medford.
 
Councilmember Gordon questioned the financing and wondered why we couldn’t finance this internally. Between the interest we pay and the bond counsel it is over $400,000. Acting Finance Director Lorraine Peterson noted the total cost would be about $80,000. We would be paying in 1.8% interest fixed over 15 years at approximately $570,000. Total cost would be 4.4 million dollars with the project cost roughly $3,842,000. Sjothun noted this was originally presented at a study session and bonding was Council’s direction. Peterson noted the lock on the interest rate ends late May and there are issuing requirements according to Charter. Councilmember Gordon noted that he missed that study session.
 
Councilmember Bearnson questioned if there is an early payoff penalty; Peterson stated there is depending on the year, although year six on there is no penalty. Stark questioned if we would have to have an extension no matter which way we go. Peterson noted we would, are required to issue bonds, and need a 60 day period for notice and comment time. That pushes it to June, which is past our lock. The bank has extended the lock knowing that we would finance. She can’t guarantee they would continue that if we were unsure. Councilmember Bearnson suggested looking at options after the five year mark to pay off the loan in order to save interest. He questioned if this would come back to Council; Peterson noted it would. Councilmember Gordon remarked on the upfront clause and most of the interest is during the first five years.
 
Deputy City Attorney Mitton noted the item on the agenda tonight is to approve the contract; the financing is for the next meeting. Sjothun questioned if staff could provide a second financial option.
 
Motion:  Approve the ordinance and provide an additional funding option at the next Council meeting.
Moved by:  Kevin Stine                                                   Seconded by: Clay Bearnson 
Roll call: Bearnson, D’Alessandro, Gordon, Poythress, Stark, and Stine voting yes.
Ordinance #2020-39 was duly adopted.

 
70.  Ordinances and Resolutions
       70.1     COUNCIL BILL 2020-26 – SECOND READING
                 An ordinance authorizing exemption from competitive bidding and awarding a five-year contract to Redflex Traffic Systems, Inc., to provide photo traffic enforcement services.
 
Motion:  Approve the ordinance and direct staff to go out for an RFP after the five-year term expires.
Moved by:  Kevin Stine                                                   Seconded by: Clay Bearnson 
Roll call: Bearnson, D’Alessandro, Gordon, and Stine voting yes; Poythress voting no (Stark’s phone line had dropped off).
Ordinance #2020-26 was duly adopted.
 
       70.2    COUNCIL BILL 2020-41
An ordinance approving execution of a Lease Agreement between the City of Medford and Howard Memorial Sports Park, Inc.
 
Councilmember Stine stated he would recuse himself from 70.2 and 70.3 as he on the Board of the Howard Memorial Sports Park and will abstain from the vote.
 
Motion:  Approve the ordinance.
Moved by:  Dick Gordon                                                Seconded by: Tim D’Alessandro 
Roll call: Bearnson, D’Alessandro, Gordon, Poythress, and Stark voting yes; Stine abstained.
Ordinance #2020-41 was duly adopted.
 
         70.3    COUNCIL BILL 2020-42
                     An ordinance approving the Agreement for Option to Purchase for the Howard Memorial Sports Park.
                    
Motion:  Approve the ordinance.
Moved by:  Dick Gordon                                                Seconded by:  Tim D’Alessandro
Roll call: Bearnson, D’Alessandro, Gordon, Poythress, and Stark voting yes; Stine abstained.
Ordinance #2020-42 was duly adopted.
 
80.  Public Hearings
         80.1     COUNCIL BILL 2020-43
                     An ordinance amending Sections 5.550, 7.010, 7.017, 7.022, 7.023, 7.210, 7.220, 7.224, 7.430, 7.900, and 7.910, and repealing Sections 7.018, 7.019, 7.020, 10.767 and 10.768 of the Medford Municipal Code pertaining to the adoption of the 2019 Fire Code.
 
                     Deputy Chief-Fire Marshal Greg Kleinberg presented the staff report, stating staff is working out of the 2014 Oregon Fire Code. This was presented to Council at a recent study session. He remarked they have received no feedback from the public.
 
                     City Manager Sjothun questioned postponing the fees to a later date. Kleinberg stated Council could delay the increase in fees to a date certain. Councilmember D’Alessandro stated he would recommend that we delay the fees until January 1, 2021.
 
Public hearing opened.
No testimony was given.
Public hearing closed.
 
                     Councilmember Stine questioned which fees Councilmember D’Alessandro would delay; Councilmember D’Alessandro stated all fees that are projected to increase.
 
Motion:  Approve the ordinance delaying all fees presented until January 1, 2021.
Moved by:  Kevin Stine                                                   Seconded by:  Tim D’Alessandro
Roll call: Bearnson, D’Alessandro, Gordon, Poythress, Stark, and Stine voting yes.
Ordinance #2020-43 was duly adopted.
 
80.2    COUNCIL BILL 2020-44
                     An ordinance amending Section 9.530 of the Medford Municipal Code and re-inserting (and in some instances amending) Sections 9.531, 9.532, 9.550, 9.570, 9.571, 9.572, and 9.800. (DCA-20-040)
 
                     Planning Director Matt Brinkley presented the staff report noting that the proposed text adds sections that were previously eliminated with minor modifications.
 
Public hearing opened.
No testimony was given.
Public hearing closed.
 
Motion:  Approve the ordinance.
Moved by:  Kevin Stine                                                   Seconded by:  Alex Poythress
Roll call: Bearnson, D’Alessandro, Gordon, Poythress, Stark, and Stine voting yes.
Ordinance #2020-44 was duly adopted.
 
90.  Council Business
       90.1     Proclamations issued
                           Arbor Month – April 2020
                           Fair Housing Month – April 2020
                           Water Conservation Month – April 2020
 
 
         90.2    Committee Reports and Communications
                     a.   Council Officers Update
Councilmember Stine stated the following items were discussed at today’s Council Officers meeting:
  • The current code pertaining to filing for elections requires the potential candidates to collect 25 signatures. Because of the coronavirus and social distancing, the recommendation is to change the ordinance for the year 2020 for a $25.00 filing fee only. This will be on the April 16 Council agenda.
  • The Vision Fund, coming from the marijuana fund, had an initial deadline date of March 31. The June 11 study session will go over Council’s requests. The deadline for Council to turn in requests has been extended to May 8.
 
100. City Manager and Staff Reports
         100.1  Sjothun noted next Thursday we are having a “virtual meeting” study session, followed by a MURA Executive Session.
 
         100.2  Sjothun noted the coronavirus probably won’t peak in Oregon until late April. Restrictions could go on to mid-May. Cindy Roberts and the LOC are trying to address some things that cities are coming up against. The City is still trying to get funding for the Navigation Center; a letter has been submitted, hoping the Governor will sign.
 
         100.3  Councilmember Poythress thanked staff for getting the Emergency Operation Command Center up and running and being ahead of the curve. He noted there are options out there for businesses that are being affected by the coronavirus.
 
         100.4  Sjothun thanked those at CFM Advocates pertaining to the build grant in the last go around. We’re coordinating with ODOT and to trying to get an extension for the grant.
 
         100.5  Mayor Wheeler thanked staff for keeping the City running efficiently and ensured the public that the City is working smoothly. He requested the public support local businesses, especially restaurants with takeout meals.
 
110. Adjournment
There being no further business, this Council meeting adjourned at 7:16 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
 
 
Karen M. Spoonts, MMC
City Recorder


 

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