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Agenda & Minutes

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Mayor & Council (View All)

City Council Meeting Agenda & Minutes

Thursday, April 16, 2020


April 16, 2020
6:00 P.M.
Virtual Meeting

The regular meeting of the Medford City Council was called to order at 6:00 p.m. virtually on the above date with the following members and staff present:
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks (arrived as noted), Tim D’Alessandro (arrived as noted), Dick Gordon, Alex Poythress, Eric Stark, Kevin Stine, Michael Zarosinski
City Manager Brian Sjothun; Deputy City Attorney Eric Mitton; City Recorder Karen Spoonts
20.  Recognitions, Community Group Reports
30.  Oral Requests and Communications from the Audience
Due to the Governors Executive Order No. 20-16, public comments were not taken verbally during the meeting and no written comments were submitted.
40.  Approval or Correction of the Minutes of the April 2, 2020 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.
50.  Consent Calendar
         50.1     COUNCIL BILL 2020-45
                     An ordinance approving a contract in the amount of $1,008,008.00 with Knife River Materials to perform asphalt pavement overlays on various streets in the City of Medford.
         50.2    COUNCIL BILL 2020-46
                     An ordinance authorizing the temporary amendment of Section 2.117 of the Medford Municipal Code pertaining to the nomination requirements for City Council and Mayoral elections.
         50.3    COUNCIL BILL 2020-47
                     An ordinance authorizing execution of a three-year Agreement between the City of Medford and Teamsters Local 223/Municipal Mechanics Employees concerning wages, hours, fringe benefits, and other working conditions from July 1, 2020 through June 30, 2023.
         50.4    COUNCIL BILL 2020-48
                     A resolution authorizing the opening of a $1 million line of credit at Umpqua Bank to facilitate a commercial card program to pay certain vendors instead of issuing checks.
Motion:  Adopt consent calendar.
Moved by:  Kevin Stine                                                   Seconded by:  Dick Gordon
Roll call: Bearnson, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Motion carried and so ordered.  Council Bills approved: #2020-45, 2020-46, 2020-47, 2020-48     
60.  Items Removed from Consent Calendar
70.  Ordinances and Resolutions
70.1     COUCIL BILL 2020-49
                     A resolution of the City Council of the City of Medford, Oregon, authorizing the issuance, sale, execution, and delivery of full faith and credit bonds; authorizing the execution and delivery of a bond purchase agreement or other financing agreement, and related issuance and sales documents; and authorizing such other agreements, certificates, and documents as may be necessary and appropriate to carry out such transaction; designating authorized representatives and delegating authority; and related matters.
Acting Chief Financial Officer Lorraine Peterson stated Council directed staff to bring this forward at the January 10, 2019 study session, and at the last meeting where the lighting for this project was approved.
Option 1 – Issue Full Faith and Credit Bonds with a principal not to exceed $3,900,000 at a 1.8% interest rate for a 15-year term. Peterson noted the electric utility bill savings more than cover the debt payment and provide additional cash reserves for the City; financing allows positive cash flow in these uncertain economic times; and debt can be paid off at any time; there is no prepayment penalty beginning in year seven.
Councilmember Zarosinski thought the interest rate was very attractive; Peterson did not expect that rate to hold.
Councilmembers D’Alessandro and Brooks joined the meeting.
Option 2 – Finance project through existing appropriations. Peterson noted the electric utility bill savings would be available to fund other projects; the total project cost is $636,400 less than Option 1. Financing sources would come from General Fund – contingency; Gas Tax Fund – project deferrals, and Park Fund – contingency.
Peterson expressed concern that ODOT and LOC project up to a 40% reduction in gas tax revenue, and there was an 80% reduction in parking revenue during the last two weeks of March.
Councilmember Gordon questioned if the incentive is subject to the legislative or guaranteed with 15 years; Peterson noted it is a one-time incentive, and guaranteed but unsure of the exact dollar amount. Councilmember Poythress questioned if we delayed the project would we lose incentives; Public Works Director Crebbin noted that the incentives are adjusted every year and are determined on the date of the contract award. Peterson noted the hardest year of the recession would be year one.
Motion:  Approve the resolution.
Moved by:  Kevin Stine                                                   Seconded by: Tim D’Alessandro 
Councilmember Gordon expressed concern with the money we would lose by choosing Option 1. He stated we could finance at a future date, although we would not know the interest rate. Peterson expressed concern with the oncoming recession.
Roll call: Bearnson, Brooks, D’Alessandro, Poythress, Stark, Stine, and Zarosinski voting yes; Gordon voting no.
Resolution #2020-49 was duly adopted.
         70.2    COUNCIL BILL 2020-50
                     An  ordinance reinstating Sections 9.701, 9.702, 9.703, 9.704, 9.705, 9.706, and 9.707 of the Medford Municipal Code pertaining to the floodplain, which were repealed on December 19, 2019.
                     Councilmember Zarosinski questioned if the language in this action is restoring what was removed. Planning Director Brinkley stated that is correct and will be a subject of a G3 meeting tomorrow.
Motion:  Approve the ordinance.
Moved by:  Dick Gordon                                                Seconded by:  Kevin Stine
Roll call: Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Ordinance #2020-50 was duly adopted.
80.  Public Hearings
90.  Council Business
       90.1     Proclamations issued
                           Administrative Professionals Day – April 22, 2020
                           Days of Remembrance – April 19-26, 2020
         90.2    Committee Reports and Communications
                     a.   Council Officers Update
                           Topics included:
  • Study session PowerPoint presentations be added as an exhibit to the Agenda Item Commentary.
  • Medford’s role in re-opening from the social distancing requirements due to COVID-19. Sjothun is working with the lobbyist for guidance.
                           Councilmember Stine would like an Executive Session regarding the City Manager’s evaluation within the next two weeks.
                           Councilmember Stine welcomed City Attorney Rick Whitlock and Deputy City Manager Kelly Madding to the City.
                     b.   Police Advisory Commission Appointment
The Police Advisory Committee received one application for the 549C School District member-specific requirement. An interview was conducted, and the Committee recommended appointment of Ron Havniear.      
Motion:  Appoint Ron Havniear, representing the 549C School District, to the Police Advisory Committee, with a partial term beginning immediately and ending January 31, 2023.
Moved by:  Kevin Stine                                                   Seconded by:  Tim D’Alessandro
Roll call:  Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
100. City Manager and Staff Reports
100.1     Sjothun noted on Tuesday at 9 a.m. there will be a Zoom meeting with Senator Jeff Golden; if Council is interested in attending please let him know.
100.2     Less notices will be sent out regarding the COVID-19 virus as things are not as active. We are signing on to a letter with cities/counties to distribute funds for areas under the 500,000 threshold. There is a potential package from the Federal government where we would be eligible for additional CDBG funds.
         100.3     Mayor Wheeler welcomed City Attorney Rick Whitlock and Deputy City Manager Kelly Madding.
110. Adjournment
         There being no further business, this Council meeting adjourned at 7:00 p.m.
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
Karen M. Spoonts, MMC
City Recorder

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