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Agenda & Minutes

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Agendas are posted until the meeting date takes place.  Minutes are posted once they have been approved.

Housing Advisory Commission (View All)

Housing Advisory Commission Special Meeting Agenda & Minutes

Minutes
Wednesday, April 29, 2020

10.   Roll Call
The regular meeting of the Housing Advisory Commission (HAC) was called to order at 12:04 P.M. virtually on the above date with the following members and staff in attendance:
Commissioners Present Staff Present
Randell Embertson, Chair
Jason Elzy, Vice Chair
Debra Lee
John Michaels
Matthew Stranahan
Paul Tanner – arrived at 12:06 P.M.
 
 
Commissioners Absent
Steven Erb
Randy Jones
Matt Brinkley, Staff Liaison
Angela Durant, Staff Liaison
Aleia Fletcher, Staff Liaison
Kyle Kearns, Staff Liaison
Eric Mitton, Legal Staff Liaison
Carla Paladino, Staff Liaison
Harry Weiss, Staff Liaison
 
Staff Absent
Clay Bearnson, City Council Liaison
 
 
20.   Public Comments
None.

30.   Approval of Minutes – 1/22/2020, 3/11/2020, 3/18/2020
Motion: To approve minutes for 1/22/2020, 3/11/2020, and 3/18/2020.
Moved by: Debra Lee                   Seconded by: John Michaels
Voice vote: Motion passes, 5-0

40. 2020-2024 Consolidated Plan/2020-2021 Action Plan
Principal Planner Angela Durant presented a review of the 2020-2024 Consolidated Plan for housing and community development, a requirement by the Department of Housing and Urban Development (HUD), in order to receive federal funding, as the City receives Community Development Block Grant (CDBG) funding. Occurring once every five years, the 2020-2024 Consolidated Plan is used to develop and determine community priority goals and needs to help prioritize funding for housing and community development for the next five years, from July 1, 2020 – June 30, 2025.

Development partners included ECONorthwest, Root Policy Research, Rogue Valley Council of Governments, CDGC, and Housing Advisory Commission (HAC). As citizen participation is a required, critical part of the development process of the Consolidated Plan, this was fulfilled through the: 23 organizations who attended the Community Listening session, 698 individuals living or working in Medford who responded to the Community Needs Assessment survey, 80 stakeholders who were consulted via interviews and consultations, and eight research and planning efforts that were leveraged. The public comment period for the Consolidated Plan will conclude via a public hearing on Thursday, May 7, 2020.

For additional information and highlights, please refer to the attached PowerPoint presentation.

Motion: To approve the 2020-2024 Consolidated Plan.
Moved by: John Michaels                Seconded by: Debra Lee
Voice Vote: Motion passed, 5-0

Staff requested assistance with presenting the 2020-2024 Consolidated Plan to Medford City Council; Commissioner John Michaels volunteered to assist.

Mrs. Durant provided an overview of the 2020-2021 Action Plan (which discusses proposed programs and projects that are recommended to receive CDBG funding from July 1, 2020-June 30, 2021).
For more information, please review the attached PowerPoint presentation.

Commissioner Jason Elzy recused himself from voting, as his organization is applying for CDBG funding.

Motion: To approve the 2020-2021 Action Plan.
Moved by: John Michaels                Seconded by: Randell Embertson
Voice Vote: Motion passed, 5-0

50.   Permit-Ready ADU program (R)
Planning Director Matt Brinkley presented information regarding the prospective development of the Permit-Ready ADU (Accessory Dwelling Unit) program and requested commission direction. Staff is requesting an allocation of $150,000 in funding from the Housing Opportunity Fund (HOF) to develop permit-ready designs for ADUs and to offset 50% of the City’s System Development Charges (SDCs) for ADUs with the goal of increasing production for ADUs to 30-40 per year. Those assisted through this program would comply with a 10-year deed restriction prohibiting the use of the ADU as a short-term rental.

Motion: To move to recommend that the Medford City Council approve the Permit-Ready ADU Program, dedicating no more than $150,000 over an 18-month period to the preparation of permit-ready building plans and the offset of approximately 50% of city-imposed System Development Charges. The program shall implement short-term rental use deed restrictions as described by staff.
Moved by: John Michaels                Seconded by: Paul Tanner
Voice Vote: Motion passes, 6-0

60.   Future Agenda Items (D)
N/A

70.   Remarks from Council Liaison 
N/A

80.  Remarks from Commission Chair
None

90.   Remarks from MURA Executive Director
None

100. Remarks from Commissioners
None

110.  Remarks from Staff Liaisons
Principal Planner Carla Paladino informed the Commission that staff has been working on a code amendment for flexible design standards and will be ready to present this on May 13, 2020. In addition, staff is also working on multi-family and padlot standards with more information coming this summer.

120. Adjourn
Meeting adjourned at 1:37 P.M.
 

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