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Agenda & Minutes

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Agendas are posted until the meeting date takes place.  Minutes are posted once they have been approved.

Housing Advisory Commission (View All)

Housing Advisory Commission Agenda & Minutes

Minutes
Wednesday, May 13, 2020

10.   Roll Call
The regular meeting of the Housing Advisory Commission (HAC) was called to order at 12:04 P.M. virtually on the above date with the following members and staff in attendance:
Commissioners Present Staff Present
Randell Embertson, Chair
Steven Erb
Debra Lee
John Michaels
Matthew Stranahan
 
 
Commissioners Absent
Jason Elzy, Vice Chair
Randy Jones
Paul Tanner
Angela Durant, Staff Liaison
Aleia Fletcher, Staff Liaison
Kyle Kearns, Staff Liaison
Eric Mitton, Legal Staff Liaison
Carla Paladino, Staff Liaison
Harry Weiss, Staff Liaison – arrived at 12:08 P.M.
 
Staff Absent
Clay Bearnson, City Council Liaison
Matt Brinkley, Staff Liaison
 
 
20.   Public Comments
None.

30.   Approval of Minutes
          N/A

40. Flexible Development Standards
Planner II Kyle Kearns provided background regarding code amendments, current exceptions of code amendments in Medford, and a summary of Proposal DCA-19-012.

Proposal DCA-19-012 seeks to reduce development barriers and cost associated with the exception process, in order to continue to address regulatory barriers to affordable and available housing. Based on HAC and Planning Commission feedback, DCA-19-012 addresses reviewing of lot sizes for multi-family residential development, reducing parking requirements, and building in flexibility for site design and layout by allowing minor adjustments—see attached PowerPoint for further details.

There are two types of processes for code exceptions: 1) the land use review process and 2) a prescriptive, codified process for exceptions, built into the code itself. DCA-19-012 seeks to utilize a prescriptive, codified process for exceptions; current examples of code process exceptions that exist include: existing parking exceptions, multi-family development standards, and legacy street standards. Additionally, DCA-19-012 seeks to address HAC regulatory strategies recommended by City Council from the beginning of 2018. Of those strategies, DCA-19-012 addresses: #4-review lot sizes for multi-family residential, #8-reduce parking, and #16-build in flexibility for site design and layout (allow minor adjustments).

Staff sought feedback regarding the proposed, prior to Planning Commission hearing on June 25, 2020 and City Council on August 20, 2020 (pending no changes due to COVID-19).

Motion: To recommend to move forward with this process.
Moved by: Randell Embertson                Seconded by: John Michaels
Voice vote: Motion passes, 5-0

50.   6-Step Toolkit for the Development of Affordable Housing (D)
Principal Planner Angela Durant provided an update regarding the development of the 6-Step Toolkit for the Development of Affordable Housing with Commissioner Debra Lee. In 2016/2017, the Housing and Community Development Commission (which Commissioner Debra Lee served on) and other community partners, including the Homeless Task Force, started working towards reducing barriers for affordable housing within the community. During this time period, consultant Sally Luken from Luken Solutions presented the idea of the 6-Step Toolkit for the Development of Affordable Housing, the development of a six-step resource guide to help build community support for affordable housing projects for affordable housing developers.

To further this initiative, $10,000 in Community Development Block Grant (CDBG) funding has been approved for the upcoming grant year to help develop this toolkit; development of the toolkit will be a collaboration between the City of Medford and the Housing Pipeline Workgroup, a workgroup from the Jackson County Continuum of Care. Staff sought interest from commissioners; Commissioners John Michaels, Matthew Stranahan, Debra Lee, Randell Embertson, and Steven Erb expressed interest in project involvement.

60.   Future Agenda Items (D)
Commissioner John Michaels inquired support and interest from the Commission regarding the potential of a community partner conducting a training program to build housing. The project would allow for interested individuals to acquire trade and employment-related skills in construction and housing development. For those interested, please let Mrs. Durant know.

Commissioner Steven Erb requested an update regarding how the current economic climate has affected the Construction Excise Tax (CET) funding; staff will look into this and provide an update.

70.   Remarks from Council Liaison 
N/A

80.  Remarks from Commission Chair
None

90.   Remarks from MURA Executive Director
None

100. Remarks from Commissioners
None

110.  Remarks from Staff Liaisons
Mrs. Durant provided an update on the 2020-2024 Consolidated Plan and 2020-2021 Action Plan, requirements of CDBG funding. She thanked Commissioner John Michaels from the HAC and Chair Marie Cabler of the Community Development Grants Commission (CDGC) for assisting with presenting these plans to City Council; both plans were approved on Thursday, May 7, 2020.

120. Adjourn
Meeting adjourned at 1:14 P.M.

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