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Agenda & Minutes

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Mayor & Council (View All)

City Council Study Session Agenda & Minutes

Minutes
Thursday, May 28, 2020

MINUTES
May 28, 2020                                  

6:00 P.M.                                                                               
Prescott Room, Medford Police Station
219 South Ivy, Medford, Oregon

The Medford City Council Study Session was called to order at 6:00 p.m. in the Prescott Room of the Medford Police Department on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark, Stine and Zarosinski; City Manager Brian Sjothun, Deputy City Manager Kelly Madding, City Attorney Rick Whitlock, Deputy City Recorder Winnie Shepard, Chief Financial Officer/Deputy City Manager Ryan Martin, Parks, Recreation and Facilities Director Rich Rosenthal, Communications & Marketing Manager Kristina “KJ” Johnsen-Wilson
 
Sports and Events Center Debt Service Plan
Chief Financial Officer/Deputy City Manager Ryan Martin presented a PowerPoint regarding the sports and events center debt service plan. (PowerPoint attached.)
 
Storm drain utility fee
Pursuant to a recent rate study, the storm drain utility fund would not need to be increased for years. The current fee is approximately $10 a month and the funds are used to pay for future expenses.
 
Councilmember Brooks recommended requiring moving trucks rentals to pay the car rental tax.
 
Councilmember Gordon requested the record show he would not support the pool without a vote of the people.
 
After a discussion, City Manager Brian Sjothun clarified that Council would like staff to bring revisions to the storm drain utility fee back for consideration.  There were no objections.
 
Transient lodging tax increase:
City Attorney Rick Whitlock advised that code changes must occur before June 18 to meet the July 1 deadline.  He clarified that 75% of those taxes would be used for the sports and event center and Travel Medford would receive 25% as outlined in the Charter.
 
Councilmember Brooks suggested that Council advise Travel Medford on which tourism activities to support with our 25%.
 
Hotels have been contacted about the proposed tax increase.  Council discussed how hotels would implement the new fees.
 
Car Rental Tax
Council discussed whether to require U-Haul type businesses to pay the car rental tax.  Mr. Martin advised that he contacted U-Haul and was advised that implementation would be difficult due to mileage, tracking whether vehicles were outgoing or incoming, etc.
 
Mr. Sjothun clarified that Council would like staff to research the inclusion of U-Haul type businesses in the car rental tax. There were no objections.
 
Fund Transfers
Mr. Martin outlined proposed transfers from the Parkland Acquisition Fund, Aquatic Reserve Fund and the Park Utility Fund. Grant funding may be available for park construction and it was noted that reserve funds cannot be used for this project.
 
Annual Communications Report
Communications & Marketing Manager Kristina Johnsen provided her annual communications update.  (PowerPoint attached.)
 
Council requested:
  1. Staff notify Travel Medford that the City’s Twitter followers had increased.
  2. Research whether the City’s website could have “.gov” at the end.
  3. Revise the website so links to pages included language to specify the webpage versus random computer generated description. Example:
            From this:  http://www.ci.medford.or.us/Members.asp?MemberID=497
            To this: http://www.ci.medford.or.us/MedfordMayor 
 
The meeting adjourned at 7:26 p.m.
 
 
 
 
Winnie Shepard, CMC
Deputy City Recorder
 
 

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