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Agenda & Minutes

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Mayor & Council (View All)

City Council Meeting Agenda & Minutes

Minutes
Thursday, June 04, 2020

MINUTES
June 4, 2020

6:00 P.M.
Medford City Hall, Council Chambers
411 W. 8th Street, Medford, Oregon

The regular meeting of the Medford City Council was called to order at 6:00 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:

 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Alex Poythress, Eric Stark, Kevin Stine, Michael Zarosinski
 
City Manager Brian Sjothun; City Attorney Rick Whitlock; City Recorder Karen Spoonts
        
20.  Recognitions, Community Group Reports
                    
30.  Oral Requests and Communications from the Audience
Due to COVID-19 restrictions with public gatherings, no in-person public comments were allowed at this time.
 
40.  Approval or Correction of the Minutes of the May 21, 2020 Regular Meeting
         There being no additions or changes, the minutes were approved as submitted.
 
50.  Consent Calendar
         50.2    COUNCIL BILL 2020-67
            A resolution affirming the purpose of The Hospital Facilities Authority of the City of Medford, Oregon to include financing all facilities qualifying under ORS 441.525 to ORS 441.595, and authorizing the issuance of revenue and refunding bonds, in one or more series, by The Hospital Facilities Authority of the City of Medford, Oregon, in an aggregate principal amount not to exceed $500,000,000, pursuant to a plan of finance, for Asante.
 
50.3    COUNCIL BILL 2020-68
            A resolution authorizing the reissuance of revenue bonds, by The Hospital Facilities Authority of the City of Medford, Oregon, in an aggregate principal amount not to exceed $5,000,000, pursuant to a plan of finance, for the Cascade Manor project.
 
50.4    COUNCIL BILL 2020-69
            A resolution authorizing the reissuance of revenue bonds, by The Hospital Facilities Authority of the City of Medford, Oregon,  in an aggregate principal amount not to exceed $5,000,000, pursuant to a plan of finance, for the Rogue Valley Manor project.
Motion:  Adopt consent calendar.
Moved by:  Kevin Stine                                                   Seconded by:  Alex Poythress
Roll call: Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Motion carried and so ordered.  Council Bills approved: #2020-67, 2020-68, 2020-69.     
 
60.  Items Removed from Consent Calendar
         Councilmember Zarosinski requested 50.1 be pulled from the Consent Calendar.
 
         50.1     COUNCIL BILL 2020-66
                     An ordinance approving a contract in the amount of $111,852.75, between Specialized Pavement Marking, Inc. and the City of Medford, to remove and reconfigure striping on Jackson Street from Front Street to Mary Street.
 
Public Works Director Crebbin presented the staff report, noting this is a safety grant from ODOT due to the number of accidents for this area. He stated there will be no decrease in the Level-of-Service. There was discussion about this area as a major arterial in the future. Assistant to the Traffic Engineer Charvat stated there is no plan to reduce the speed limit. Councilmember Gordon stated there are jaywalkers on Jackson/Fourth and wondered if there have been accidents in that area. Charvat noted we pushed the two lanes as far as we could; Crebbin noted there is a left turn refuge and will not hold the traffic behind them. Crebbin noted we didn’t have a Transportation Commission when we applied for the grant. This reconfiguration goes from the railroad tracks at Front Street to Mary Street.
        
Motion:  Approve the resolution.
Moved by:  Kay Brooks                                                  Seconded by:  Eric Stark
 
Crebbin noted this project will start this summer and will still have the same grade at  intersections.
 
Roll call: Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Resolution #2020-66 was duly adopted.
 
70.  Ordinances and Resolutions
       70.1     COUNCIL BILL 2020-70
A resolution authorizing allocation of Council Vision Funds, in the sum of $201,758.
 
Motion:  Approve the resolution.
Moved by:  Kay Brooks                                                  Seconded by:  Tim D’Alessandro
 
There was discussion on the usage of the funds, Downtown Medford Association (DMA), and preschool/child care. Councilmember Stark noted the downtown request was submitted before the COVID-19 and there is increased energy with the DMA. He would like a report back from them on what their plans are, matching funds, and the support from the businesses. Councilmember Stine would like an Economic Improvement District or the collection of dues to continue on. Mayor Wheeler noted there are a lot of vacant buildings, and it reminds him of when they first started MURA.
 
Councilmember Stark commented on the request for the private property abatement along the Greenway and the possibility of bringing up the grant in the future to $100,000 as previously requested. City Manager Sjothun stated we may have the Parks Department administer the grants for the Greenway. Councilmember Gordon noted Parks Department is about $150,000 shy of getting rid of the blackberries, which is needed due to fires along the Greenway. Councilmember Bearnson noted if Councilmember Gordon wanted to add blackberry mitigation on the next Vision Fund go-around he would support that.
 
Roll call: Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Resolution #2020-70 was duly adopted.
 
70.2    COUNCIL BILL 2020-71
A resolution ratifying the Mayor’s Administrative Order dated May 29, 2020 for a second extension of a local State of Emergency in the City of Medford as a result of COVID-19 Pandemic.
 
City Attorney Whitlock noted the following paragraph was added to the resolution:
In ratifying the Second Extension of a Local State of Emergency, Council acknowledges the unprecedented economic devastation caused to local businesses by the COVID-19 Pandemic, and Council specifically delegates to and authorizes City Manager the authority to exercise, via executive order, regulatory powers as described in Medford Municipal Code 12.060(1), including, without limitation, waiving procedural requirements, extending deadlines and time limitations, authorizing temporary permits, and permitting unorthodox and innovative uses of City property and rights-of-way, for the duration of the declared emergency, including any extensions.
 
Sjothun noted the modified version will be to help with business issues due to COVID-19. Staff is working diligently with the downtown restaurants to update our rules, regulations, permits to allow them to set up tables on the sidewalk and in parking spots on the street. He could authorize a permit longer than the current three-day permit. OLCC has committed to process alcohol permits for outside usage.
 
Councilmember Brooks questioned if we could shut down some streets during Phase 2. Sjothun noted that is part of the end goal; right now we are looking at a test run but could look into it. Whitlock noted this will allow the City Manager and the City to be more creative about how we might help businesses meet the challenges.
 
Motion:  Approve the resolution as amended.
Moved by:  Tim D’Alessandro                                        Seconded by:  Kay Brooks
Roll call: Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Resolution #2020-71 was duly adopted.
 
80.  Public Hearings
        
90.  Council Business
       90.1     Proclamations issued:
                              Immigrant Heritage Month – June 2020
                              Men’s Health Month – June 2020
                              National Homeownership Month – June 2020
                    
         90.2    Committee Reports and Communications
                     a.   Council Officers Update
                           Topics discussed:
  • COVID-19 Small Business Grant Program – Received $70,000 matching grant
  • Emergency Declaration (see 70.2)
  • MURA meetings will now be held on the 4th Thursday
  • SPAC and Budget Committee interviews held – SPAC is still open, Budget appointment will be at the next meeting
  • Thanked those who deescalated the marches pertaining to George Floyd
                                                                                                                                                                    
100. City Manager and Staff Reports
         100.1  Jackson County has been approved to move to Phase 2 beginning Monday. With the assistance of a CSO, the public will be able to come into City Hall. Some activities will be held, and special events will be given.
 
         100.2  The next G3 meeting will be virtual. Councilmember Bearnson would prefer the G3 meetings as they are currently done with the use of study sessions for further comments. He noted this was brought up at the last Council Officers meeting; he noted there are no minutes for G3 minutes, whereas there are for study sessions, and he would like to meet as a group to discuss topics. Councilmember Stine noted everything comes back to us anyway and is not in any way to shut down a voice.
 
         100.3  MURA meetings and MURA study sessions will be held on the 4th Thursday of the month.
 
         100.4  Councilmember Brooks thanked Council for supporting preschool scholarship funds and provided positive statistics on preschool attendance.
        
110. Adjournment
         There being no further business, this Council meeting adjourned at 7:16 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
 
 
 
 
Karen M. Spoonts, MMC
City Recorder
 

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