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City Council Study Session Agenda & Minutes
Thursday, June 11, 2020
June 11, 2020
Prescott Room, Medford Police Station
219 South Ivy, Medford, Oregon
The City Council Study Session was called to order at 6:00 p.m. in the Prescott Room of the Medford Police Department on the above date with the following members and staff present:
Mayor Gary Wheeler (left at 7:10 p.m. and returned at 7:13 p.m.); Councilmembers Clay Bearnson, Tim DíAlessandro (left at 7:28 p.m.), Dick Gordon, Alex Poythress, Eric Stark, Kevin Stine, Michael Zarosinski (arrived at 6:30 p.m.); City Manager Brian Sjothun (left at 7:10 p.m. and returned at 7:22 p.m.), Deputy City Manager Kelly Madding, City Attorney Rick Whitlock, Deputy City Attorney Eric Mitton, Accounting Supervisor Lorraine Peterson, Parks, Recreation & Facilities Director Rich Rosenthal, Deputy City Recorder Winnie Shepard; Charter Review Chair Al Densmore and Vice Chair Greg Jones; Councilmember Kay Brooks was absent.
Charter Review Committee Recommendations
Deputy City Attorney Eric Mitton spoke regarding the recommendations of the Charter Review Committee. (See attached PowerPoint).
City Attorney Supervision
Council extensively discussed the supervision of the City Attorney. They had varying opinions regarding whether to formalize the parameters of the City Managerís authority and the use of outside counsel.
Charter Review Committee Chair Al Densmore explained that the Committee was asked to determine possible mechanisms to resolve address the supervision of the City Attorney and recommended an internal policy or regulation over a Charter revision.
Councilmember Stine suggested that Council could vote to determine whether the City Attorney supervision should be considered further. After another extensive discussion, it was decided to hold a study session prior to a Council vote to avoid a lengthy discussion on the dais.
Council agreed with the Charter Review Committee that this topic should not be taken to the voters.
*Councilmember Zarosinski arrived.
Filling Council Vacancies
Council discussed whether to create a process for Council vacancies and noted various issues during the last appointment. They disagreed on whether to create a citizen committee to provide recommendations for candidates. Some Councilmembers thought it was unnecessary, time consuming and didnít impact Councilís decision. Others believed it was important to seek public opinion and include public participation. There was a consensus that the outgoing Councilmember should abstain on the vote appointing the incoming Councilmember and that the outgoing member tender their resignation as soon as possible to allow the recruitment process to begin.
Mr. Mitton clarified that Council preferred to wait to begin recruitment until a resignation was received, determine whether to establish a citizen advisory committee on a case‑by‑case basis and that a Council vacancy process could be created in Municipal Code section 2.085 as it was not addressed in the Charter.
Compensation for City Council
Mr. Mitton stated that the Charter Review Committee had not made a decision on this topic before disbanding meetings due to COVID.
Utility Fees for Mobile Food Vendors
Accounting Supervisor Lorraine Peterson spoke regarding utility fees for mobile food vendors. (See attached PowerPoint.) She explained that all businesses pay a street utility fee with the exception of mobile food vendors and home-based businesses. Owners of vacant lands are charged storm drain fees but not utility fees.
Council discussed the fees charged to brick and mortar locations, the potential financial impact to brick and mortar locations, the small increase of traffic for mobile food vendors and their use of public safety.
After the discussion, Ms. Peterson clarified that Council preferred the matter come back to Council with an annual impact fee in lieu of a monthly fee for mobile food vendors.
Park Use Regulation and Food Distribution
Mr. Mitton discussed food distribution in our parks. (See attached PowerPoint.) Council and staff extensively discussed the current concerns, the implementation and enforcement of any new regulations. Council directed staff to refer this matter to Continuum of Care for recommendations.
Mr. Mitton explained that there are existing regulations but enforcement was not addressed in the Code. (See attached PowerPoint.) Council discussed this topic and did not object to moving this forward.
The meeting adjourned at 8:40 p.m.
Winnie Shepard, CMC
Deputy City Recorder