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Agenda & Minutes

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Planning Commission (View All)

Planning Commission Agenda and Minutes

Minutes
Thursday, July 09, 2020

The regular meeting of the Planning Commission was called to order at 5:30 PM in the Medford City Hall, Council Chambers, 411 West 8th Street, Medford, Oregon on the above date with the following members and staff in attendance:
 
Commissioners Present
Mark McKechnie, Chair
Joe Foley, Vice Chair
David Culbertson
David Jordan
Bill Mansfield
David McFadden
E.J. McManus
Jared Pulver
 
Commissioner Absent
Jeff Thomas, Unexcused Absence
 
Staff Present
Kelly Evans, Assistant Planning Director
Katie Zerkel, Senior Assistant City Attorney
Terri Richards, Recording Secretary
Dustin Severs, Planner III
               
 
10.     Roll Call
 
20.    Consent Calendar / Written Communications.
20.1 PUD-20-032 / LDS-20-100 Final Orders of a revised tentative plat and PUD Plan for the Springbrook Park Planned Unit Development in order to create nine additional lots at the southeast corner of the site.  The subject site is contained within an approximate 1.50 acres of a 19.6-acre tract of land, and is located along Springbrook Road north of Owen Drive within the SFR-6 (Single-Family Residential, six dwelling units per gross acre) and MFR-15 (Multiple Family Residential, fifteen dwelling units per gross acre) zoning districts. Applicant: Springbrook Park, LLC; Agent: Steven Swartsley; Planner: Dustin Severs.
 
20.2 ZC-20-112 Final Order of a request for a change of zone of two contiguous parcels totaling 6.26 acres located approximately 880 feet east of Crater Lake Avenue, south of Owen Drive, and north of Delta Waters Road. The applicant is requesting a change from I-G (General Industrial) and I-L (Light Industrial) to MFR-20 (Multiple Family Residential, twenty dwelling units per gross acre) zoning district (371W08C TL 900 & 901).  Applicant: Fred Owen; Agent: Richard Stevens & Associates, Inc.; Planner; Dustin Severs.
 
20.3 LDP-20-120 / E-20-121 Final Orders of tentative plat approval for a two-lot partition and an Exception pertaining to relief to street and storm improvement standards on one parcel of land, 0.76 acres in size, located at 2133 Dellwood Avenue within the SFR-4 (Single Family Residential – 2.5 to 4 dwelling units per gross acre) zoning district (371W29DB4300); Applicant: Ryder & Tyler West; Agent: Neathamer Surveying Inc.; Planner: Steffen Roennfeldt.
 
Motion: The Planning Commission adopted the consent calendar as submitted.
 
Moved by: Vice Chair Foley                         Seconded by: Commissioner McFadden
 
Voice Vote: Motion passed, 8-0-0.
 
30.          Approval or Correction of the Minutes from June 25, 2020 hearing
30.1 The minutes for June 11, 2020, were approved as submitted.
 
40.          Oral Requests and Communications from the Public.  None.
 
Katie Zerkel, Senior Assistant City Attorney read the Quasi-Judicial statement.
 
50.          Public Hearings.
 
New Business
50.1 SN-20-118 Consideration of a request to change the name of Hoosegow Lane to Frontier Court.  The subject street extends west from Nebraska Drive, terminates in a cul-de-sac, and serves six parcels.  The street is located in southeast Medford, south of Kansas Drive and west of Nebraska Drive.  Applicant: DRM Construction, LLC; Agent: Neathamer Surveying, Inc.; Planner: Dustin Severs.
 
Chair McKechnie inquired whether any Commissioners have a conflict of interest or ex-parte communication they would like to disclose.  None were disclosed. 
 
Chair McKechnie inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
 
Dustin Severs, Planner III reported that the Street Renaming, Public and Private approval criteria can be found in the Medford Land Development Code Section 10.458.  The applicable criteria were addressed in the staff report, included with the property owner notices and hard copies are available at the entrance of Council Chambers for those in attendance.  Mr. Severs gave a staff report.
 
The public hearing was opened.
 
Applicant or agent were not present.
 
The public hearing was closed.
 
Motion: The Planning Commission, based on the finding and conclusions that all of the applicable criteria are satisfied, forwards a favorable recommendation for approval of SN-20-118 to the City Council per the Staff Report dated July 2, 2020, including Exhibits A through C.  
 
Moved by: Vice Chair Foley                         Seconded by: Commissioner McFadden
 
Roll Call Vote: Motion passed, 7-1-0, with Commissioner McFadden voting no.
 
60.      Reports
60.1 Site Plan and Architectural Commission.
Commissioner Culbertson reported that the Site Plan and Architectural have not met since their last meeting. 
 
60.2 Transportation Commission.
Commissioner Pulver reported that the Transportation Commission has not met. 
 
60.3 Planning Department
Kelly Evans, Assistant Planning Director reported there is business scheduled for Thursday, July 23, 2020 and Thursday, August 13, 2020.
 
There will be a Planning Commission Study Session on Monday, July 13, 2020.  Discussion will be on Multi-Family Pad Lot Standards.
 
Last week City Council approved the Electric Fence Amendments and Homeless System Action Plan.
 
Next week City Council will hear the Minor Comprehensive Plan Amendment for Centennial, Urbanization Plan and Annexation for MD-5f (Centennial/ Rogue Valley Manor), and Annexation for the MD-5e (Coal Mine and North Phoenix).
 
Chair McKechnie asked, is the study session on Monday a Zoom meeting?  Ms. Evans reported that the Planning Commission study sessions will be conducted as Zoom meetings until instructed otherwise. 
 
70.      Messages and Papers from the Chair.  None.
 
80.      City Attorney Remarks.  None.
 
90.      Propositions and Remarks from the Commission.
90.1 Commissioner McFadden stated that his earlier vote was in error.
 
Commissioner McFadden asked, is there any guidance in naming streets?  Ms. Evan responded no.  The only naming conventions are when to use ‘Drive”, “Avenue”, ”Court”, etc.
 
100.    Adjournment
101.  The meeting was adjourned at approximately 5:43 p.m.  The proceedings of this meeting were digitally recorded and are filed in the City Recorder’s office.
 
 
Submitted by:
 
                                                                                                               
 
Terri L. Richards                                                                               
Recording Secretary                                                                      
 
Mark McKechnie
Planning Commission Chair
 
 
Approved: July 23, 2020
 

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