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Agenda & Minutes

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Planning Commission (View All)

Planning Commission Agenda and Minutes

Thursday, July 23, 2020

The regular meeting of the Planning Commission was called to order at 5:30 PM in the Medford City Hall, Council Chambers, 411 West 8th Street, Medford, Oregon on the above date with the following members and staff in attendance:
Commissioners Present
Mark McKechnie, Chair
Joe Foley, Vice Chair
David Culbertson
David Jordan
Bill Mansfield
David McFadden
Jared Pulver
Jeff Thomas
Staff Present
Kelly Evans, Assistant Planning Director
Eric Mitton, Deputy City Attorney (via phone)
Alex Georgevitch, City Engineer
Chase Browning, Deputy Fire Marshal (arrived 6:03 p.m.)
Terri Richards, Recording Secretary
Dustin Severs, Planner III
Commissioner Absent
E.J. McManus, Excused Absence             
10.     Roll Call
20.    Consent Calendar / Written Communications. None.
30.          Approval or Correction of the Minutes from July 9, 2020 hearing
30.1 The minutes for July 9, 2020, were approved as submitted.
40.          Oral Requests and Communications from the Public.  None.
Kelly Evans, Assistant Planning Director read the Quasi-Judicial statement.
50.          Public Hearings.
New Business
50.1 PUD-20-141 Consideration of a proposed revision to the Preliminary PUD Plan for the Coker Butte Business Park, a development consisting of office and light industrial uses to be located on a 14.5-acre site composed of five contiguous lots bounded generally by Crater Lake Highway 62, Coker Butte Road, and Crater Lake Avenue, within the Light Industrial (I-L) zoning district (371W05 TL 1000, 1001, 1002, 1003, and 1100); Applicant, Coker Butte Properties, LLC. and Table Rock Holdings; Agent, CSA Planning, Ltd; Planner, Dustin Severs.
Chair McKechnie inquired whether any Commissioners have a conflict of interest or ex-parte communication they would like to disclose.  None were disclosed. 
Chair McKechnie inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
Dustin Severs, Planner III reported that the Preliminary Planned Unit Development approval criteria can be found in the Medford Land Development Code Section 10.190(D).  The Revision or Termination of a Planned Unit Development approval criteria can be found in the Medford Land Development Code Section 10.198.  The applicable criteria were addressed in the staff report, included with the property owner notices and hard copies are available at the entrance of Council Chambers for those in attendance.  Mr. Severs gave a staff report.
Commissioner McFadden stated he would not have expected the Oregon Department of Transportation to allow access to the highway but the City only took possession of the highway property several days ago.  He thought the City would follow the Oregon Department of Transportation limiting access onto a major road.  He is surprised to see the right-in and right-out.  Mr. Severs deferred the issues to Alex Georgevitch. 
Commissioner McFadden asked, is the Planned Unit Development requirement 20% of the square footage being developed or 20% of the buildings?  Mr. Severs responded it is the total area of the site that can be 20%.
Alex Georgevitch, City Engineer reported that a traffic study was evaluated by the traffic section in Engineering and they supported the right-in and right-out as a benefit to the overall system.  He does not know what the Oregon Department of Transportation (ODOT) would have required.  The City knew they would be taking over jurisdiction and ODOT worked closely with the City to meet the requirements.  The benefit to the system is that there is a signalized intersection that will reduce traffic volumes turning at the intersection and causing backups.   
Commissioner McFadden asked, does the City foresee any increases or reduction in the 45 miles per hour speed limit through there?  Mr. Georgevitch stated that traffic speeds are determined by ODOT.   The City can make a request if citizens request the speed to be increased or reduced.   Mr. Severs added that a Planned Unit Development has modified standards that are allowed.  One of those modified standards is from access.  The previous approval was approved for additional access points.    
The public hearing was opened.
a. Jay Harland, CSA Planning Ltd., 4497 Brownridge Terrace, Suite 101, Medford, Oregon, 97504.  Mr. Harland reported that the Public Works staff report had one section that stated to complete the public improvements prior to building permits.  There was another place where land division is contemplated it states prior to final plat.  Building permits will not be issued prior to final plat.  There are no dedications being required for this project just improvements in the public right-of-way.  The applicant requests to strike the wording of “…until the Final Plat…” 
Mr. Harland addressed Commissioner McFadden’s comments stating that Coker Butte Road has a median on the piece along the subject property.  Previously the client donated land for the right-of-way which was some of the match to get the improvements done.  Without the right-in there would be three left turns to get into the site.  That uses a lot of capacity on the system.             
Vice Chair Foley requested clarification on the applicant’s request.  Mr. Harland stated that the applicant requests that on page 52 under permits of the record to read: “…until all Public Works improvements have been completed…”
Mr. Harland reserved rebuttal time.
Mr. Severs reported that staff will make the revision to the Public Works report.  Exhibit J will be replaced with Exhibit J-1 with the Commission report.
The public hearing was closed.
Motion: The Planning Commission adopts the findings as recommended by staff and directs staff to prepare the Final Order for approval of PUD-20-141 per the staff report dated July 16, 2020, including Exhibits A through N, replacing Exhibit J with Exhibit J-1 to read: “…until all Public Works improvements have been completed…”   and an amendment to Condition #1 as previously required per the approval of PUD-17-023 to allow the applicant to submit for subdivision plat and/or pad lot subdivision prior to, or concurrent with, application for the Final PUD Plan applicable to that phase.  
Moved by: Vice Chair Foley                         Seconded by: Commissioner McFadden
Roll Call Vote: Motion passed, 8-0-0.
60.      Reports
60.1 Site Plan and Architectural Commission.
Commissioner Culbertson reported that the Site Plan and Architectural met on Friday, July 17, 2020 but they did not have a quorum.  
60.2 Transportation Commission.
Commissioner Pulver reported that the Transportation Commission met yesterday, Wednesday, July 22, 2020.  Two carry overs from their previous meeting of working on a recommendation to the City Council on a six year budget for road projects and staff is working on an application to the State for a grant on Safe Schools; sidewalk infills. 
Commissioner McFadden asked, has the Transportation Commission thought of adding to the project list of extending the sidewalks on Biddle Road out to the airport?  Mr. Pulver will inquire about that.  Typically they wait for development to occur for those improvements.  That might be an opportunity for a grant option. 
60.3 Planning Department.
Kelly Evans, Assistant Planning Director reported there is a Planning Commission study session scheduled for Monday, July 27, 2020.  Discussion will be on Flexible Design Standards.  Staff wants to bring to the Planning Commission in a study session House Bill 2001.
There is business scheduled for Thursday, August 13, 2020, Thursday, August 27, 2020 and Thursday, September 10, 2020.
Last week City Council approved the Minor Comprehensive Plan Amendment for Centennial, Urbanization Plan and Annexation for MD-5f (Centennial/ Rogue Valley Manor), initiated an Annexation for the MD-5e (Coal Mine and North Phoenix) and made two appointments to the Site Plan and Architectural Commission, Paul McClay who is an attorney with Foster and Denman and Chris Zelmer an engineer with the Oregon Department of Transportation.
In two weeks City Council will hear the Public Utility Easement Amendment, Street Name change from Hoosegow Lane to Frontier Court, Housing Authority of Jackson County Homeowner Repair Program Contract, St. Vincent de Paul COVID-19 Emergency Rent Payments and Compass House Property Renovation Phase II.
In an August study session the City Council will review the cottage cluster program.  
70.      Messages and Papers from the Chair.  None.
80.      City Attorney Remarks.  None.
90.      Propositions and Remarks from the Commission.
90.1 Commissioner Mansfield noted for the record that for the July 13, 2020 Planning Commission study session he attended by phone and was apparently muted.  He attempted to have input.  His positon was that none of staff’s recommendations needed to me amended.  Members of the Commission had modifications.  He wants no modifications to those recommendations.    
100.    Adjournment
101.  The meeting was adjourned at approximately 6:07 p.m.  The proceedings of this meeting were digitally recorded and are filed in the City Recorder’s office.
Submitted by:
Terri L. Richards                                                                               
Recording Secretary                                                                      
Mark McKechnie
Planning Commission Chair
Approved: August 13, 2020

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