COVID-19: City Hall and Lausmann Annex are closed November 18 through December 2.
Please note: Municipal Court is conducting business by phone. Please call 541-774-2040.
Click here for more information.

 

Agenda & Minutes

When available, the full agenda packet may be viewed as a PDF file by clicking the "Attachments" button and selecting the file you want to view.

Agendas are posted until the meeting date takes place.  Minutes are posted once they have been approved.

Planning Commission (View All)

Planning Commission Agenda and Minutes

Minutes
Thursday, August 13, 2020

The regular meeting of the Planning Commission was called to order at 5:30 PM in the Medford City Hall, Council Chambers, 411 West 8th Street, Medford, Oregon on the above date with the following members and staff in attendance:
 
Commissioners Present
Mark McKechnie, Chair
Joe Foley, Vice Chair
David Culbertson
Bill Mansfield
David McFadden
E.J. McManus
Jared Pulver
Jeff Thomas
 
Staff Present
Kelly Evans, Assistant Planning Director
Carla Paladino, Principal Planner
Katie Zerkel, Senior Assistant City Attorney
Alex Georgevitch, City Engineer
Chase Browning, Deputy Fire Marshal
Terri Richards, Recording Secretary
Dustin Severs, Planner III
Sarah Sousa, Planner III
 
Commissioner Absent
David Jordan, Excused Absence
 
10.     Roll Call
 
20.    Consent Calendar / Written Communications.
20.1 PUD-20-141 Final Order of a proposed revision to the Preliminary PUD Plan for the Coker Butte Business Park, a development consisting of office and light industrial uses to be located on a 14.5-acre site composed of five contiguous lots bounded generally by Crater Lake Highway 62, Coker Butte Road, and Crater Lake Avenue, within the Light Industrial (I-L) zoning district (371W05 TL 1000, 1001, 1002, 1003, and 1100); Applicant, Coker Butte Properties, LLC. And Table Rock Holdings; Agent, CSA Planning, Ltd; Planner, Dustin Severs.
 
Motion: The Planning Commission adopted the consent calendar as submitted.
 
Moved by: Vice Chair Foley                         Seconded by: Commissioner McFadden
 
Voice Vote: Motion passed, 8-0-0.
 
30.          Approval or Correction of the Minutes from July 23, 2020 hearing.
30.1 The minutes for July 23, 2020, were approved as submitted.
 
40.          Oral Requests and Communications from the Public.  None.
 
Katie Zerkel, Senior Assistant City Attorney read the Quasi-Judicial statement.
 
50.          Public Hearings.
 
New Business
50.1 ZC-20-154 Consideration of a request for a change of zone of a single parcel totaling 0.23 acres, located at 1306 West Main Street.  The applicant is requesting a change from the SFR-10 (Single-Family Residential, ten dwelling units per gross acre) zoning district to the C-S/P (Service Commercial and Professional Office) zoning district (372W25BD12300).  Applicant: Zach Macormic; Planner; Dustin Severs.
 
Chair McKechnie inquired whether any Commissioners have a conflict of interest or ex-parte communication they would like to disclose.  Chair McKechnie disclosed that his office is working with Mr. Macormic on other parts of this project.  Chair McKechnie recused himself and turned the meeting over to Vice Chair Foley for this agenda item. 
 
Vice Chair Foley inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
 
Dustin Severs, Planner III reported that the Zone Change approval criteria can be found in the Medford Land Development Code Section 10.204.  The applicable criteria were addressed in the staff report, included with the property owner notices and hard copies are available at the entrance of Council Chambers for those in attendance.  Mr. Severs gave a staff report.
 
The public hearing was opened.
 
a. Zach Macormic, 1306 W. Main Street, Medford, Oregon, 97501.  Mr. Macormic reported that he is going to have a real estate office on the property.
 
Mr. Macormic reserved rebuttal time.
 
The public hearing was closed.
 
Motion: The Planning Commission adopts the findings as recommended by staff and directs staff to prepare the Final Order for approval of ZC-20-154 per the staff report dated August 6, 2020, including Exhibits A through G.  
 
Moved by: Commissioner Culbertson                     Seconded by: Commissioner McFadden
 
Roll Call Vote: Motion passed, 7-0-1, with Chair McKechnie recusing himself.
 
Vice Chair Foley turned the meeting back over to Chair McKechnie,
 
50.2 UP-20-078 A legislative amendment to adopt an Urbanization Plan into the Neighborhood Element of the Comprehensive Plan for approximately 74.6 acres of property located east of North Phoenix Road and South of Coal Mine Road, a portion of Planning Unit MD-5e (371W34 TL 5000, 5001, 5002, 5100, 5200, 5201, & 5300 and 381W03 TL 300). Applicants: Rania Sawabini, Sawabini Rania Trustee, Bottala Enterprises LLC, C & L Western, Inc., and Shannon Bewley; Agent: Clark Stevens, Richard Stevens & Associates; Planner: Sarah Sousa.
 
Chair McKechnie inquired whether any Commissioners have a conflict of interest or ex-parte communication they would like to disclose.  Commissioner Culbertson disclosed that he previously listed and has done work for Rania Sawabini but it will not affect his decision.  Commissioner Pulver disclosed that his office has had discussions with the owners of listing the property in the future.  Commissioner Pulver recused himself.  
 
Chair McKechnie inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
 
Sarah Sousa, Planner III reported that the Urbanization Plan approval criteria can be found in Sections 5 and 6 of the Urbanization Planning Chapter in the Neighborhood Element.  The applicable criteria were addressed in the staff report, included with the property owner notices and hard copies are available at the entrance of Council Chambers for those in attendance.  Ms. Sousa gave a staff report and reported that staff received a letter of support from the Fair Housing Council of Oregon.  The letter was forwarded to the Planning Commission and will be entered into the record as Exhibit R.
 
Chair McKechnie asked, how are apart are the residential streets.  Ms. Sousa deferred the question to the applicant.
 
The public hearing was opened.
 
a. Clark Stevens, Richard Stevens and Associates, Inc., P. O. Box 4368, Medford, Oregon, 97501.  Mr. Stevens addressed Chair McKechnie’s question stating that the streets are 660 feet with the exception of the southwest corner.  They are standard residential streets so there will not be a circulation plan adopted into the Comprehensive Plan.
 
Commissioner McFadden asked, how was the division between the commercial area and residential properties developed?  Mr. Stevens reported that all the applicant is doing to the original plan is moving the north/south line 95 feet to the west so they have a center line division for a zoning district along the roadway.
 
Commissioner McFadden asked, is there an analysis that determines the amount of commercial property?  Mr. Stevens responded that he has had several discussions with staff on the percentages an allocations.  Percentages is based on the entire area of MD-5e of 56 residential, 25 commercial and 19 open space from the existing Comprehensive Plan layout.  The applicant needs to demonstrate compliance that they will meet those densities and percentages.   
 
Mr. Stevens reserved rebuttal time.
 
The public hearing was closed.
 
Motion: The Planning Commission, based on the findings and conclusions that all of the applicable criteria are satisfied, forwards a favorable recommendation to the City Council per the staff report dated August 6, 2020, including Exhibits A through R for approval of UP-20-078, and adopting Exhibit Q into the Neighborhood Element of the Comprehensive Plan.  
 
Moved by: Vice Chair Foley                         Seconded by: Commissioner McFadden
 
Roll Call Vote: Motion passed, 7-0-1, with Commissioner Pulver recusing himself.
 
60.      Reports
60.1 Site Plan and Architectural Commission.
Commissioner Culbertson reported that the Site Plan and Architectural met on Friday, August 7, 2020.  He was out of town and deferred the report to Ms. Evans. 
 
Kelly Evans, Assistant Planning Director reported that the Site Plan and Architectural Commission approved the construction of 27 multifamily dwelling units at 2928 Table Rock Road; a 350,000 square foot extension to the existing Asante hospital tower; and a two-story, 22,286 square foot office building with exception to the rear yard setback and parking lot drive aisle width at 3521 Avion Drive.  
 
60.2 Transportation Commission.
Commissioner Pulver reported that the Transportation Commission has not met since the last meeting. 
 
60.3 Planning Department.
Ms. Evans reported there is a Planning Commission study session scheduled for Monday, August 24, 2020.  Discussions will be on pad lot and multifamily standards and lot legalization. 
 
There is business scheduled for Thursday, August 27, 2020 and Thursday, September 10, 2020 and Thursday, September 24, 2020.
 
Last week City Council continued the Public Utility Easement Vacation Amendment.  They approved the Street Name change from Hoosegow Lane to Frontier Court, Housing Authority of Jackson County Homeowner Repair Program Contract, St. Vincent de Paul COVID-19 Emergency Rent Payments and Compass House Property Renovation Phase II.
 
Next week City Council will hear the Urbanization Plan and Annexation for MD-3a (Skinner and Veritas Properties), Shared Use Path amendment and Community Development Grants Commission.
 
70.      Messages and Papers from the Chair.  None.
 
80.      City Attorney Remarks.  None.
 
90.      Propositions and Remarks from the Commission.
90.1 Commissioner Pulver commented that agenda item 50.2 brought up an interesting issue related to open space.  The general concept brought up the idea that metrics need to be met for the greater MD and potentially the greater City.  He thinks in warrants general discussion since it will not be the last time the Planning Commission will see this whether it is related to density or open space.  As a body it would be interesting to know where staff stands on it.
   
100.    Adjournment
100.1 The meeting was adjourned at approximately 6:09 p.m.  The proceedings of this meeting were digitally recorded and are filed in the City Recorder’s office.
 
 
Submitted by:
                                                                               
Terri L. Richards                                                                               
Recording Secretary                                                                      
 
Joe Foley
Planning Commission Vice-Chair
 
Approved: August 27, 2020
 

© 2020 City Of Medford  •  Site Handcrafted in Ashland, Oregon by Project A

Quicklinks

Share This Page

Back to Top