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Agenda & Minutes

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Mayor & Council (View All)

City Council Meeting Agenda & Minutes

Minutes
Thursday, October 01, 2020

MINUTES
October 1, 2020

6:00 P.M.
Medford City Hall, Council Chambers
411 W. 8th Street, Medford, Oregon

The regular meeting of the Medford City Council was called to order at 6:05 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Alex Poythress, Eric Stark, Kevin Stine, Michael Zarosinski; City Manager Brian Sjothun, Deputy City Manager Kelly Madding, City Attorney Rick Whitlock, Acting City Recorder Winnie Shepard
        
20.  Recognitions, Community Group Reports
         None.
 
30.  Oral Requests and Communications from the Audience
30.1       Joshua Scriber, Medford, spoke about the recent events in Hawthorne Park and requested additional services for the homeless in Medford.
 
30.2       Theresa Delaney, Medford, spoke about the recent events in Hawthorne Park and requested additional services for the homeless in Medford.
 
30.3       Meesha Blair, Talent, outlined the benefits of using the CAHOOTS model and the estimated financial savings cities reported after transitioning to CAHOOTS.
 
30.4       Shelby Henry, Medford, spoke in support of using the CAHOOTS model in Medford.
 
30.5       Josh Hedge, Ashland, spoke about the recent events in Hawthorne Park and requested additional services for the homeless in Medford.
 
30.6       Clarence Carr, Jackson County, spoke about the recent events in Hawthorne Park and requested additional services for the homeless in Medford.
 
30.7       Michael Workman, Medford, spoke about the recent events in Hawthorne Park and read statements from other citizens.
 
30.8       Randy Vigil, Medford, spoke about the recent events in Hawthorne Park and requested additional services for the homeless in Medford.
 
30.9       Jaak Juhkentaal, Medford, spoke in opposition to the development at Springbrook Corners and asked Council to suspend approvals until a formal land survey was completed.
 
30.10     Keziah Anderson, spoke about the recent events in Hawthorne Park and requested additional services for the homeless in Medford.
 
30.11     Tara Mardoll, Central Point, spoke about the recent events in Hawthorne Park and the Jackson County Jail and requested additional services for the homeless in Medford.
 
30.12     Maig Tinnin, Medford, spoke about the recent events in Hawthorne Park and requested additional services for the homeless in Medford.
 
30.13     Heidi Smith, Medford, suggested the City create permaculture areas on the land burned during the recent fires.
 
30.14     Steven Essig, Medford, requested additional services for the homeless and the mental health needs in the area.
 
30.15     Scott Merriman, Medford, spoke about the recent events in Hawthorne Park and requested additional services for the homeless in Medford.
 
30.16     Victoria Wood, Ashland, spoke about the recent events in Hawthorne Park and requested additional services for the homeless in Medford.
 
30.17     Jacob Ledesma, Medford, spoke about the recent events in Hawthorne Park and requested additional services for the homeless in Medford.
 
Police Chief Scott Clauson read a statement regarding the removal of the illegal urban campground in Hawthorne Park. He outlined the safety concerns caused by the camp, the services offered for the people removed and explained none of the 11 people arrested during the disbandment were homeless.
 
40.  Approval or Correction of the Minutes of the September 17, 2020 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.
 
50.  Consent Calendar
         None.
 
60.  Items Removed from Consent Calendar
         None.
 
 
70.  Ordinances and Resolutions
         70.1     COUNCIL BILL 2020-124
A RESOLUTION ratifying the Mayor’s Administrative Order dated September 24, 2020, and in effect through September 10, 2021, for a First Extension of a Local State of Emergency in the City of Medford as a Result of the Almeda Fire.
 
Motion:  Approve Council Bill 2020-124.
Moved by:  Tim D’Alessandro                                        Seconded by:  Kay Brooks                                                                               
Roll call: Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Resolution 2020-124 was duly adopted.
 
Councilmember Bearnson stated the City Manager should have contacted the County or circumvented the Code to provide additional options for those required to leave the illegal campground in Hawthorne Park.
 
       70.2    COUNCIL BILL 2020-125
A RESOLUTION setting the public hearing date and initiating annexation to the City of Medford of approximately 230.75 acres of property located northeast of North Foothill Road and Hillcrest Road, and including the abutting public rights-of-way along Hillcrest Road and McAndrews Road and a strip of public land abutting McAndrews Road. The County zoning designations of Exclusive Farm Use (EFU) and Open Space Reserve (OSR) will be changed to the City’s SFR-00 (Single Family Residential -1 dwelling unit per existing lot) holding zone, along with the E-A (Exclusive Agricultural) overlay;  the Historic Preservation Overlay will be applied to the 6.6 acres that comprise the Hillcrest Orchard Historic District as listed on the National Register of Historic Places; and the properties will be removed from Medford Rural Fire Protection District #2.  (ANNX-20-210)
 
Motion:  Approve Council Bill 2020-125.
Moved by:  Tim D’Alessandro                                        Seconded by: Kevin Stine
 
Councilmember Gordon voiced concerns regarding whether the annexed property would be developed. Council discussed whether the City could require development within a specific period of time. City Attorney Rick Whitlock was not aware of any local or state laws allowing Council to require a property owner to develop their property within a specific time period. 
 
Roll call: Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Resolution 2020-125 was duly adopted.
 
 
 
         70.3    COUNCIL BILL 2020-126
                     A RESOLUTION approving and adopting the 2020 update of the Americans with Disabilities Act (ADA) Self-Evaluation and Transition Plan (SETP) for the City of Medford. 
 
Motion:  Approve Council Bill 2020-126.
Moved by:  Tim D’Alessandro                                        Seconded by:  Kay Brooks                                                                               
Roll call: Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Resolution 2020-126 was duly adopted.
 
80.  Public Hearings
         None.
 
90.  Council Business
         90.1     Proclamations
a.   Mayor Wheeler read proclamations celebrating Cybersecurity Awareness Month and National Community Planning Month.
                    
         90.2    Committee Reports and Communications
                     a.  Council Officers Update
                           Councilmember Stine stated that City staff will be working with County staff regarding future emergency management outreach, various departments are collaborating to release information to the public. He offered his appreciation to Medford Police Department and City staff during the recent disbanding of the illegal urban campground at Hawthorne.
 
100. City Manager and Staff Reports
         100.1   North Phoenix Road Median
Traffic Engineer Karl MacNair reported on the traffic flow at the intersections of Calle Vista and North Phoenix and Shamrock and North Phoenix Road. Staff recommended a modification to the Southeast Plan to retain the right-in/right-out median at Calle Vista, allow full movement at Shamrock Drive and construct a 24-foot wide extension of Lone Oak to Barnett as an interim alternative for the median at Calle Vista.
 
If Council agreed to the modification. The recommendation would be considered by the Planning Commission before returning to the Council for approval. 
 
Motion: Direct staff to collaborate with Mahar Homes and the Planning Commission to amend the plans and conditions to implement the Public Works recommendations on North Phoenix Road.
Moved by:      Tim D’Alessandro      Seconded by: Kay Brooks
 
Councilmember Gordon questioned whether approving this motion would approve either a right‑in/right‑out at Calle Vista or the Lone Oak extension at Barnett Road. He recommended both modifications as soon as possible.
 
Council discussed the development. Concerns were raised regarding the limited evacuation routes during the buildout. Deputy Public Works Director Alex Georgevitch explained that an extension to Lone Oak is included as part of the development plan and construction costs will be paid by the developer. Although there is congestion throughout the development process, the City cannot require that the street be developed in a shorter timeframe. The City can construct new streets in the area, but the expense would be paid by the City versus the developer and this would impact other planned construction.
 
Roll call: Councilmembers Brooks, D’Alessandro, Poythress, Stark, Stine, and Zarosinski voting yes; Councilmembers Clay Bearnson and Dick Gordon voting no.
Motion carried and so ordered.
 
         100.2  Dunbar Farms Utility Account
Accounting Supervisor Lorraine Peterson provided an update on three requests from Dunbar Farms.
 
Dunbar Farms requested the City waive their utility fees for the past two years. Staff recommended not waiving the utility fees as the fees have not been paid for nearly eight years.
 
Ms. Peterson noted that Dunbar Farms did not obtain the proper permits or a business license for their location.
 
Dunbar Farms requested the elimination of their storm drain fees and conducted an infiltration study to show their water was drained to their farm. Staff recommended suspending the storm drain fees and waiving future fees with the stipulation that the Farm provide the additional information requested by Public Works.
 
Dunbar Farms requested to waive the grass cutting requirement for their farm as they have not completed their grow season by the beginning of the fire restrictions. Staff reviewed the site and agreed to exempt the cutting requirement until after the grow season, with the exception of one non-farm lot which abuts a residential neighborhood.
 
Ms. Peterson noted that updates regarding Dunbar Farms will be provided to Council if needed.
 
     100.3    Councilmember Stark noted the Parks and Recreation Commission recently adopted an update to the Community Relations Public Information and Marketing Plan. The Plan outlines the spending for the Leisure Services Plan and recommended Councilors review it.
 
100.4     Councilmember Poythress noted that Council has considered the City Attorney supervision for months.
 
Motion:  Direct staff to prepare an amendment to put forth to the City that the City Attorney report to the City Council.
Moved by:  Alex Poythress                                            Seconded by:   Kay Brooks
 
Motion: Call for the question.
Moved by: Tim D’Alessandro                                         Seconded by:  Eric Stark
Roll call:  Councilmembers Bearnson, D’Alessandro, Gordon, Poythress, Stark and Zarosinski voting yes; Councilmembers Brooks and Stine voted no.
Motion carried and so ordered.
 
Councilmember Brooks asked whether Councilmember Poythress’s motion intended for the matter to be presented for a vote of the people.  Councilmember Poythress stated he intended it be referred to the voters. She requested to withdraw her second to his motion as she believed the intention was to modify internal processes. Councilmember Stine explained that after a call for the question, the second could not be withdrawn.  Councilmember Bearnson requested clarification from the City Attorney regarding the process for calling the question, who concurred with Councilmember Stine.
 
Roll call for motion:  Councilmembers Bearnson and Gordon voting yes; and Councilmembers Brooks, D’Alessandro, Poythress, Stark, Stine and Zarosinski voting no.
Motion failed.
 
110. Adjournment
         Meeting adjourned at 8:04 p.m.
 
These proceedings were recorded and are retained in the City Recorder’s Office, along with the agenda, minutes and related documentation.
 
 
 
 
Winnie Shepard, CMC
Acting City Recorder
 
 

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