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Agenda & Minutes

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Mayor & Council (View All)

City Council Meeting Agenda & Minutes

Minutes
Thursday, October 15, 2020

MINUTES
October 15, 2020

6:00 P.M.
Medford City Hall, Council Chambers
411 W. 8th Street, Medford, Oregon

The regular meeting of the Medford City Council was called to order at 6:04 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Alex Poythress, Eric Stark, Kevin Stine; City Manager Brian Sjothun, City Attorney Rick Whitlock, Acting City Recorder Winnie Shepard; Councilmember Michael Zarosinski was absent.
        
20.   Recognitions, Community Group Reports
         20.1      Employee Recognitions
                     Deputy Public Works Director Alex Georgevitch was recognized for his 20 years of service.
 
         20.2     Annual Travel Medford Report – Eli Matthews
                     Travel Medford Senior Vice President Eli Matthews provided the annual report. See PowerPoint attached. He also noted that two hotels were currently under construction with at least three more in negotiations for construction.
 
30.   Oral Requests and Communications from the Audience
30.1        Heidi Smith, Medford, presented options for replanting and improving the portions of the Greenway that were burned in the recent fires.
 
30.2        Shayla Curtis, Ashland, spoke in favor of a CAHOOTS program in Medford.
 
30.3        Abigail Finney, Medford, spoke in favor of a CAHOOTS program in Medford.
 
30.4        Katie Petrick, Medford, spoke in favor of a CAHOOTS program in Medford.
 
30.5        Laura Hoagland, Ashland, spoke in favor of a CAHOOTS program in Medford.
 
30.6        Shelby Henry, Medford, spoke in favor of a CAHOOTS program in Medford.
 
30.7        Misty Munoz, Jackson County, spoke in favor of a CAHOOTS program in Medford.
 
40.  Approval or Correction of the Minutes of the October 1, 2020 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.
 
 
50.   Consent Calendar
         50.1      COUNCIL BILL 2020-127
                     A RESOLUTION ratifying the Mayor’s Administrative Order dated October 8, 2020, and in effect through December 31, 2020, for a Fifth Extension of a Local State of Emergency in the City of Medford as a Result of COVID-19 Pandemic.
 
         50.2     COUNCIL BILL 2020-128
                     AN ORDINANCE approving a contract with Econolite, Inc., in an amount not to exceed $250,000.00, for purchase of Advanced Transportation Controllers.  
 
Motion:  Adopt consent calendar.
Moved by:  Tim D’Alessandro                                          Seconded by:  Kevin Stine     
Roll call: Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark and Stine voting yes.
Motion carried and so ordered.  Council Bills 2020-127 and 2020-128 were approved.
 
60.  Items Removed from Consent Calendar
         None.
 
70.  Ordinances and Resolutions
         70.1      COUNCIL BILL 2020-129
AN ORDINANCE amending Section 1203(A) of the City Center Revitalization Plan to correct wording concerning procedures for the expansion or reduction of the Medford Urban Renewal District. 
 
Urban Renewal Director Harry Weiss advised that this ordinance clarified language in the previous substantial amendment in 2018 that erroneously described a change in area of less than one percent as a substantial amendment.
 
Motion:  Approve the ordinance.
Moved by:  Kay Brooks                                                     Seconded by: Tim D’Alessandro                                                                     
Roll call: Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark and Stine voting yes.
Ordinance 2020-129 was duly adopted.
 
         70.2     COUNCIL BILL 2020-130
AN ORDINANCE declaring the need to acquire real property, and authorizing the taking of real property by eminent domain action if necessary, to acquire property essential for the Foothill Road Corridor BUILD Project.
 
Public Works Director Cory Crebbin explained that this ordinance was required by the State of Oregon to continue the BUILD project. The ordinance allowed the City to utilize eminent domain, if necessary.
 
 
 
Public Works Design and Construction Manager Dennis Hart advised that driveways facing Foothill will be relocated to lower order streets. Current and future development along the route is in compliance with the requirements of the BUILD project.
 
Motion:  Approve the ordinance.
Moved by:  Kevin Stine                                                    Seconded by:  Kay Brooks  
Roll call: Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark and Stine voting yes.
Ordinance 2020-130 was duly adopted.
 
80.  Public Hearings
         None.
 
90.  Council Business
         90.1     Mayor read proclamations for Extra Mile Day, Red Ribbon Week and Imagine a Day without Water Day.
 
         90.2     Council Officers
Council President Stine provided a brief update of the evening’s Council Officers meeting.
 
Mr. Sjothun advised a worksheet will be prepared updating Council on staff’s current efforts to meet housing goals.
 
100. City Manager and Staff Reports
         100.1    Bond Issuance Update – Ryan Martin
Chief Financial Officer/Deputy City Manager Ryan Martin provided an update on City bonds. See attached PowerPoint.
 
         100.2    Medford CDBG Best Practices Model Recognized by the United States Department of Housing and Urban Development – Angela Durant
Principal Planner Angela Durant reported that the City’s CDBG model was nationally recognized. See attached PowerPoint.
 
Motion:  Direct staff to undertake Homeless System Action Plan Tasks 1 through 4 identified in the staff memo dated October 13, 2020 and to bring back findings and recommended action items for review and consideration by the Council. Further move that staff be directed to look at alternative sites for the urban campground during the wet winter months and that a study session be scheduled with Council to review and consider proposed alternatives.  This motion does not approve or authorize the disposition of any City real property or the allocation of funding to any specific project or program.
Moved by:  Tim D’Alessandro                                          Seconded by: Kay Brooks
 
Councilmembers D’Alessandro and Brooks appreciated Ms. Durant’s work on this project.
 
Roll call: Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark and Stine voting yes.
Motion carried and so ordered.
 
Mr. Sjothun reported that City staff worked to approve a temporary RV Parking site lot for Asante at Barnett and Golf View Drive. He thanked Council for extending the declaration and enabling the approval of the agreement.
 
Motion:  Direct staff to engage with Jackson County Mental Health and other cities and regional partners in support of the County’s efforts to explore a region-wide mobile crisis intervention model to address mental health, substance abuse and other crisis-related issues.  Staff is directed to bring back findings and recommended actions items for review and consideration. This motion does not approve or authorize the allocation of funding to any specific project or program.
Moved by:  Kay Brooks                                                     Seconded by: Kevin Stine
 
Councilmember Brooks noted that the City has received many requests for this program and outlined the service and financial benefits to implementation.
 
Councilmember D’Alessandro stated that this was a regional issue and recommended collaboration with the County and regional partners.
 
Councilmember Stine appreciated the agencies which attended and participated in last week’s study session to discuss the Homeless System Action Plan.
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark and Stine voting yes.
Motion carried and so ordered.
 
110.  Adjournment
         There being no further business, this Council meeting adjourned at 7:37 p.m.
 
A recording of these proceedings is retained in the City Recorder’s Office, along with the agenda, minutes and related documentation.
 
 
 
 
Winnie Shepard, CMC
Acting City Recorder

PowerPoints attached:
            20.2    Travel Medford
            70.2    Public Works
            100.1 Bond Update
            100.2  CDBG Best Practices

 
 

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