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Agenda & Minutes

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Mayor & Council (View All)

City Council Meeting Agenda & Minutes

Agenda
Thursday, February 18, 2021

MINUTES
February 18, 2021
6:00 P.M.
Medford City Hall, Council Chambers
411 W. 8th Street, Medford, Oregon

The regular meeting of the Medford City Council was called to order at 6:00 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:

 
Mayor Randy Sparacino; Councilmembers Clay Bearnson, Tim D’Alessandro, Chad Miller, Alex Poythress, Sarah Spansail, Eric Stark, Kevin Stine, Michael Zarosinski; City Manager Brian Sjothun, City Attorney Rick Whitlock, Acting City Recorder Winnie Shepard
 
20.   Recognitions, Community Group Reports
       20.1   Employee Recognition
                     The retirements of police officers Kathryn Ivens, Brian Hall and Kirk Cromwell were recognized.
 
         20.2     SOREDI Quarterly Report – Colleen Padilla
Colleen Padilla presented a PowerPoint and provided a quarterly report. (PowerPoint attached.) 
 
         20.3     Downtown Medford Association – Ryan Robertson
                     Downtown Medford Association President Ryan Robertson introduced Renatta Tellez, the association’s new executive director.  Ms. Tellez thanked the Council for the grant funding and briefly spoke about her plans for the association. 
 
30.   Oral Requests and Communications from the Audience
Acting City Recorder Winnie Shepard noted that there were 10 written comments received and that those comments were sent to the Mayor, Council and appropriate staff.
 
30.1     Debra Ryan, Medford, submitted written comments opposing the proposed Heart Village location.
 
30.2     Stephen Svinth, Medford, submitted written comments regarding methods of providing public comment for Council meetings. This comment was inadvertently omitted from the public comments section of the February 4, 2021 meeting. 
 
            Stephen Svinth, Medford, also submitted written comments opposing the proposed Heart Village location. He submitted documentation and signatures from 48 residents near the location who supported his position.
 
30.3     Bob Shand, Medford, submitted written comments requesting a reference to health concerns in Section 10 of the proposed prohibitive camping Code amendment.
 
30.4     Ted Krempa, Medford, submitted written comments supporting the prohibitive camping Code amendment.
 
30.5     Jonathan Holden submitted written comments opposing the proposed Heart Village location.
 
30.6     Emily Mann submitted written comments opposing the prohibitive camping Code amendment.
 
30.7     Annie Hammond submitted written comments opposing the proposed Heart Village location.
 
30.8     Julia O’Brien, Medford, submitted written comments opposing the proposed Heart Village location.
 
30.9     Tara Mardoll submitted written comments opposing the prohibitive camping Code amendment.
 
40.   Approval or Correction of the Minutes of the February 4, 2021 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.
 
50.   Consent Calendar
       50.1   COUNCIL BILL 2021-09
                     A RESOLUTION ratifying the Mayor’s Administrative Order dated February 11, 2021, and in effect through June 1, 2021, for a Seventh Extension of a Local State of Emergency in the City of Medford as a Result of COVID-19 Pandemic.
 
       50.2   COUNCIL BILL 2021-10
                     AN ORDINANCE approving and awarding a contract change order in the amount of $224,102.13 to Michels Corporation for installation of Cured in Place Pipe lining in deteriorated sewer lines at various locations in the City of Medford.  
 
       50.3   COUNCIL BILL 2021-11
                     AN ORDINANCE approving and awarding a contract with Pavement Protectors, in the amount of $251,782.00, to perform asphalt pavement crack seal on various streets in the City of Medford.
 
Motion:  Adopt consent calendar.
Moved by:  Kevin Stine                                           Seconded by: Tim D’Alessandro
Roll call: Councilmembers Clay Bearnson, Tim D’Alessandro, Chad Miller, Alex Poythress, Sarah Spansail, Eric Stark, Kevin Stine, and Michael Zarosinski voting yes.
Motion carried and so ordered.  Council Bills 2021-09, 2021-10 and 2021-11 were approved.
 
60.   Items Removed from Consent Calendar
         None.
 
70.   Ordinances and Resolutions
       70.1   COUNCIL BILL 2021-12
                     AN ORDINANCE approving a revised, 20-year, Regional Sewer Agreement between the City of Medford and Rogue Valley Sewer Services.
 
         Water Reclamation Division Manager Dustin Hagemann provided a staff report. (PowerPoint attached.)
 
Motion:  Approve the ordinance.
Moved by:  Alex Poythress                                      Seconded by:  Sarah Spansail
 
Councilmembers Zarosinski and D’Alessandro both noted their service on the Regional Rate Committee and they believed the agreement was revised to clarify language.
 
Roll call: Councilmembers Clay Bearnson, Tim D’Alessandro, Chad Miller, Alex Poythress, Sarah Spansail, Eric Stark, Kevin Stine, and Michael Zarosinski voting yes.
Motion carried and so ordered.  Council Bill 2021-12 was approved.
 
       70.2   COUNCIL BILL 2021-13
AN ORDINANCE repealing and replacing existing Chapter 11 of the Medford Municipal Code pertaining to Industrial Waste Pretreatment. 
 
         Mr. Hagemann provided a staff report. (PowerPoint attached.)
 
*  Councilmember D’Alessandro left the meeting at 6:36 p.m.
 
Motion:  Approve the ordinance.
Moved by:  Eric Stark                                              Seconded by: Alex Poythress       
 
Councilmembers Zarosinski and D’Alessandro both noted their service on the Regional Rate Committee.
 
Roll call: Councilmembers Clay Bearnson, Chad Miller, Alex Poythress, Sarah Spansail, Eric Stark, Kevin Stine, and Michael Zarosinski voting yes.
Motion carried and so ordered.  Council Bill 2021-13 was approved.
 
 
80.   Public Hearings
       80.1   COUNCIL BILL 2020-138 – CONTINUED FROM JANUARY 21, 2021
AN ORDINANCE proclaiming annexation to the City of Medford of approximately 230.75 acres of property located northeast of North Foothill Road and Hillcrest Road, and including the abutting public rights-of-way along Hillcrest Road and McAndrews Road and a strip of public land abutting McAndrews Road. The County zoning designations of Exclusive Farm Use (EFU) and Open Space Reserve (OSR) will be changed to the City’s SFR-00 (Single Family Residential -1 dwelling unit per existing lot) holding zone, along with the E-A (Exclusive Agricultural) overlay;   the Historic Preservation Overlay will be applied to the 6.6 acres that comprise the Hillcrest Orchard Historic District as listed on the National Register of Historic Places; and the properties will be removed from Medford Rural Fire Protection District #2. (Land Use, Quasi-Judicial) (ANNX 20‑210)
 
Mr. Whitlock advised that Council Bill 2020-13 was a quasi-judicial hearing and outlined the quasi-judicial hearing process.
 
*  Councilmember D’Alessandro returned to the meeting at 6:41 p.m.
 
            Principal Planner Carla Paladino provided a staff report.  (PowerPoint attached.)
 
Public hearing opened.
 
Mayor Sparacino advised that Councilmembers must disclose any ex parte communication, the nature of the contact and whether it would bias their opinion in this matter.
 
Councilmember Stark noted a conflict of interest and he would abstain from voting in this matter.
 
Raul Woerner, the applicant’s representative, explained that this annexation had been continued to adjust a road right-of-way that impacted a historic building and to complete a property line adjustment with Jackson County. 
 
Claudia Jean Linker, Medford, testified that she owned property on Hillcrest which was sold as part of a divorce. The divorce was never finalized. She objected to the annexation. 
 
Public hearing closed. 
 
Mr. Woerner noted his right to rebuttal.
 
Public hearing was reopened.
 
Mr. Woerner stated that the properties impacted by this annexation were owned by two corporations. He was not aware of any property owners affected by this annexation which were in the middle of a divorce. He clarified that every owner and every resident within this area have signed consents for this annexation.
 
Public hearing closed.
 
Ms. Paladino confirmed that the Planning Department had received signed consents from all property owners of the land proposed to be annexed.
 
Motion:  Approve the ordinance.
Moved by:  Michael Zarosinski                   Seconded by:  Tim D’Alessandro
Roll call: Councilmembers Clay Bearnson, Tim D’Alessandro, Chad Miller, Alex Poythress, Sarah Spansail, Kevin Stine, and Michael Zarosinski voting yes; Councilmember Eric Stark abstaining.
Motion carried and so ordered.  Council Bill 2020-138 was approved.
 
                     *  Councilmember Poythress left and returned.
                    
80.2   COUNCIL BILL 2021-14
            AN ORDINANCE approving a minor amendment to the General Land Use Plan (GLUP) Map of the Medford Comprehensive Plan by changing the land use designation of approximately 5.01 acres located on the west side of Cherry Street approximately 400 feet north of Stewart Avenue (Cherry Meadows Subdivision Phases I and II) from Urban High Density Residential (UH) to Urban Residential (UR). (Land Use, Quasi-Judicial) (GLUP-20-338)
 
Mr. Whitlock advised that that Council Bill 2021-14 was a quasi-judicial hearing and that the quasi-judicial and ex parte public hearing rules outlined previously applied for this hearing.
 
Assistant Planning Director Kelly Evans presented the staff report. (PowerPoint attached.)  This property was designated as high density in 2016, but this project had started before that re-designation. 
 
                     Public hearing opened.
 
Mayor Sparacino advised that Councilmembers must disclose any ex parte communication, the nature of the contact and whether it would bias their opinion in this matter.
 
Jay Harland, the applicant’s representative, clarified that although the designation would be changed to a lower density, nearby properties had modified their zoning to multi-family.  The applicant would like to move forward with the development which would benefit the city in the short term. He also advised that it would be difficult to retain the high density designation because the development was planned for single family residential and not high density.
 
                     Public hearing closed.
 
Motion:  Approve the ordinance.
Moved by:  Kevin Stine                                           Seconded by:  Eric Stark
 
Councilmember Stine noted that although this property would change to a lower density, the designation made sense for this property. Councilmember Stark agreed and thanked the applicants and staff.
 
Roll call: Councilmembers Clay Bearnson, Tim D’Alessandro, Chad Miller, Alex Poythress, Sarah Spansail, Eric Stark, Kevin Stine, and Michael Zarosinski voting yes.
Motion carried and so ordered.  Council Bill 2021-14 was approved.
 
         80.3   COUNCIL BILL 2021-15
AN ORDINANCE approving a minor amendment to the General Land Use Plan (GLUP) Map of the Medford Comprehensive Plan by changing the land use designation of 1.85 acres located at 650 Royal Avenue, from Urban High Density Residential (UH) to Service Commercial (SC). (Land Use, Quasi-Judicial) (GLUP-20-339)
 
Planner III Dustin Severs presented the staff report regarding this GLUP amendment. (PowerPoint attached.)
 
Mr. Whitlock advised that that Council Bill 2021-15 was a quasi-judicial hearing and that the quasi-judicial and ex parte public hearing rules outlined previously applied for this hearing.
 
Public Hearing opened.
 
Mayor Sparacino advised that Councilmembers must disclose any ex parte communication, the nature of the contact and whether it would bias their opinion in this matter.
 
Raul Woerner, the applicant’s representative, stated that this building was previously zoned for multi-family but allowed professional offices. Multi-family zoning has been revised and now the zoning for the location no longer allows professional offices. Applicants would like use the location for professional offices or perhaps sell it.
 
Public hearing ended. 
 
Motion:  Approve the ordinance.
Moved by:  Tim D’Alessandro                                 Seconded by: Kevin Stine
 
Councilmember Zarosinski noted that this revision would allow the previous designation.
 
Roll call: Councilmembers Clay Bearnson, Tim D’Alessandro, Chad Miller, Alex Poythress, Sarah Spansail, Eric Stark, Kevin Stine, and Michael Zarosinski voting yes.
Motion carried and so ordered.  Council Bill 2021-15 was approved.
 
90.   Council Business
       90.1   Committee Reports and Communications
                 a.  Council Officers Update
                           Council Officers decided to wait until Friday before considering to sign a COVID risk reduction support letter. 
 
                           A survey will be sent to the Council regarding the evaluation of the City Manager.
 
       90.2   Pro-Tem Judge Appointment
Mayor Sparacino appointed Jason Caplan as a Pro-Tem Municipal Court Judge.
 
Motion:  Approve the appointment of Jason Caplan as Pro-Tem Municipal Court Judge.
Moved by: Kevin Stine                                            Seconded by: Eric Stark 
Roll call: Councilmembers Clay Bearnson, Tim D’Alessandro, Chad Miller, Alex Poythress, Sarah Spansail, Eric Stark, Kevin Stine, and Michael Zarosinski voting yes.
Motion carried and so ordered. 
 
90.3    Council Reports
Councilmember Stine noted that three companies were interviewed through the RFP process for the Sports and Events Complex. Pence Construction was the highest ranked of the three, and noted that he hoped it would be brought to Council for approval in March.
 
          Councilmember Zarosinski stated that he attended his first SOREDI meeting and learned that SOREDI collaborates with SOU, RCC and local businesses to help students learn skills needed by employers. He believed that Council should provide input to SOREDI regarding their outreach.
 
          Councilmember D’Alessandro reported that TRADCO is attempting to add a flight route to the airport. He noted that TRADCO is working with Legislators to promote transportation in our area.
 
100. City Manager and Staff Reports
Mr. Sjothun agreed with Councilmember Zarosinski regarding SOREDI and that he would contact SOREDI to schedule a study session this fall.
 
Mr. Sjothun stated that Chad McComas from Rogue Retreat had requested electricity for Hope Village.
 
Motion:  Authorize the City Manager to sign all documents necessary to allow Rogue Retreat to extend electrical service, approved by the City’s Building Safety Department, to Hope Village for the purpose of heating the tiny houses. 
Moved by: Sarah Spansail                                      Seconded by: Kevin Stine           
 
Councilmember Spansail voiced her appreciation of Hope Village. 
 
Roll call: Councilmembers Clay Bearnson, Tim D’Alessandro, Chad Miller, Alex Poythress, Sarah Spansail, Eric Stark, Kevin Stine, and Michael Zarosinski voting yes.
Motion carried and so ordered. 
 
Mr. Sjothun advised that Fortify Holdings had finalized their purchase of Econo-lodge, Inn at the Commons and America’s Best Value Inn. The company plans to convert those hotels into housing.
 
110. Adjournment
         There being no further business, this Council meeting adjourned at 7:40 p.m.
 
The City Recorder maintains a recording of these proceedings with the agenda, minutes and documentation associated with this meeting.
 
 
 
Winnie Shepard, CMC
Acting City Recorder
 
PowerPoints attached
20.2  SOREDI update
70.1 Regional Sewer Agreement
70.2 Code Amendment
80.1 Annexation 20-210
80.2 GLUP Cherry Street
80.3 GLUP Royal Avenue

 

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