The City Council meets in regular session on the 1st and 3rd Thursdays of each month at 6:00 p.m. in the Council Chambers, City Hall, 411 West 8th Street, Medford. Matters are considered by the Council in the order of the printed agenda and the meeting is conducted in accordance with Robert's Rules of Order, Newly Revised. The agenda is available to the public on the Monday preceding the regular Council meeting.
The City of Medford has a Council-Manager form of government. The Mayor is elected at large for a four-year term. Councilmembers are elected for four-year terms from each of the City's four wards. All officers serve without pay. The Council determines policy for all municipal activities and passes related ordinances and resolutions. It appoints a City Manager who is responsible for the administration and execution of the Council's policies. If at any time you have questions concerning city activities, it is suggested you contact the following:
Under agenda Item 30, the Mayor will ask for oral requests and communications from the audience. This is the time when matters NOT on the printed agenda may be brought to Council's attention. Begin by giving your name and address and then state your views. Final Council action on your request is unlikely because the necessary ordinance, resolution, or background information will not have been prepared. It is the Council's wish that matters not on the agenda first be pursued with an administrative department.
If you desire to speak on an agenda item that is NOT a public hearing, it will be necessary to seek Council consent under oral requests and communications on the agenda (Item 30). The most effective way to express your opinion on a subject other than a public hearing item will be to submit a written communication. If you wish to speak, sign in at the podium with your name and address.
The public hearings are listed under agenda Item 80. The Mayor will identify the subject and announce when the public hearing is open. Next, the Mayor will ask those in favor of the proposal to speak, then those opposed, and last for any other comment. If you wish to speak, sign in at the podium with your name and address, then come forward to the microphone. Begin by giving your name and address and then state your views. Please speak into the microphone. Following your statement, the Council may want to ask you questions; therefore, you should wait a moment before returning to your seat. The Mayor will announce when the hearing is closed and thereafter no further statements will be heard by the Council.
All business matters to appear on the agenda must be in the hands of the City Manager by 12:00 p.m. on the Friday the week before the Council meeting (10 working days before the Council meeting). Any letters or material regarding a public hearing must be submitted no later than 5:00 p.m. the Friday before the Council meeting (15 copies). Should you have a matter you wish to bring before the Council, please mail or bring a written communication to the City Manager, Room 310, City Hall, or email firstname.lastname@example.org prior to the deadline. Several audio-visual capabilities exist in the council chambers to aid in presentations. Among these aids are an overhead display, slide projector, computer system with PowerPoint software. If you would like assistance, please call the City Recorder at (541) 774-2088.