The City Council meets in regular session on the 1st and 3rd Thursdays of each month at 6:00 p.m. in the Council Chambers, City Hall, 411 West 8th Street, Medford. Matters are considered by the Council in the order of the printed agenda and the meeting is conducted in accordance with Robert's Rules of Order, Newly Revised. The agenda is available to the public on the Monday preceding the regular Council meeting.
The City of Medford has a Council-Manager form of government. The Mayor is elected at large for a four-year term. Councilmembers are elected for four-year terms from each of the City's four wards. All officers serve without pay. The Council determines policy for all municipal activities and passes related ordinances and resolutions. It appoints a City Manager who is responsible for the administration and execution of the Council's policies.
Under Agenda Item 30, the Mayor will announce that it is time for oral requests and communications from the audience. Other than during a public hearing, this is the only time during a meeting when citizens may speak directly to the Council. Comments on public hearing topics must be made only during that public hearing to be considered for that decision.
The public comments portion of the meeting is designed for the public to speak directly to Council, but typically there is no discussion or comments from the Council. A Councilmember may initiate a discussion, but it is not common practice.
Under Agenda Item 80, the Mayor will announce when the public hearing is open. The applicant or the applicant's representative speaks first. Then the each citizen is allotted a limited period of time to speak on that topic. If you wish to speak during a public hearing, it is important to complete a sign-in form to ensure standing and receive future information on that topic. Following your statement, the Council may want to ask you questions. The Mayor will announce when the hearing is closed and thereafter no further statements will be heard by the Council.
Handouts: If you have paperwork for the Council, please arrive before 6:00 p.m. to make arrangements with the City Recorder before the meeting begins. The City Recorder will not be available after the meeting starts to distribute paperwork.