Public Works

Posting Number:  SS-850  Project Name:  Intent to Award - Cottage Street Sanitary Sewer Replacement  Opening Date:  4/17/2014  Opening Time:  2:00:00 PM  Due Date:  4/17/2014  Status:  Closed  Description:  NOTICE OF INTENT TO AWARD - Cottage Street Sanitary Sewer Replacement Click here to view the Bid Tab and signed Intent to Award letter. You are hereby notified that the City of Medford intends to award this contract to CENTRAL PIPELINE, INC., which is the apparent responsible low bidder.

Request Bid Packet and/or Plan Holder List and Other Information

Posting Number:  MS-1502  Project Name:  Micro Surfacing Various Streets in the City of Medford  Opening Date:  4/24/2014  Opening Time:  2:00:00 PM  Due Date:  4/24/2014  Status:  Open  Description:  NOTICE TO CONTRACTORS MS-1502 Micro Surfacing Various Streets in the City of Medford 2014   Sealed proposals addressed to Cory Crebbin, Public Works Director, City of Medford, Oregon, endorsed “Micro Surfacing Various Streets in the City of Medford 2014", will be received at the office of the Public Works Director, 200 S. Ivy Street, Medford, OR 97501, until 2:00 p.m. local time on Thursday, April 24, 2014, and thereafter will be opened publicly and read and will then be referred to the City Council.   This project is located on five (5) street sections listed below, within the City of Medford and Jackson County, Oregon.   STREET SECTION     FROM                    TO                          SY S Riverside Ave E Barnett Rd Stewart Ave 7,456 S Riverside Ave E 10th St E Main St 7,784 N Riverside Ave E Main St E 6th St 1,697 N Riverside Ave 140' S E 4th St E McAndrews Rd 22,673 N Riverside Ave E McAndrews Rd Ohio St 3,169   This project includes all labor, equipment, and materials necessary to construct the following:   The project includes a Type III Micro-Surfacing as specified; on five (5) arterial street sections in the City of Medford, to total approximately 42,779 S.Y. Included in the scope of work is all vegetation/debris removal from cracks, crack seal, paint removal as specified, traffic control, public notification, sweeping, and prep work to mask and restore all manholes, monument cases, valve boxes, storm grates and restore gutter-line to pre-work condition. The City’s field representatives shall determine the exact limits and requirements of each street. Start Date: August 5, 2014. Completion date: Sep 5, 2014. Estimated cost Range: $200,000- $300,000. Class of Work: Asphalt Concrete Paving and Oiling.   The proposal may be obtained Thursday, April 10, 2014, at the City of Medford Engineering Office, 200 S. Ivy Street, Medford, OR 97501.   They may also be examined at the following locations:   McGraw Hill Construction Dodge       3461 NW Yeon Avenue                        Portland, OR Central Oregon Builders Exchange   1902 NE 4th Street                               Bend, OR        Eugene Builders Exchange                2460 W. 11th                                       Eugene, OR Medford Builders Exchange               701 E. Jackson Street                          Medford, OR Daily Journal of Commerce                Electronic only Oregon Contractor Plan Center        5468 SE International Way                  Milwaukie, OR Klamath Builders Exchange               724 Main, Ste 204                                Klamath Falls, OR   Bids must be accompanied by a certified check equivalent to 10% of the proposal payable to the City of Medford, to guarantee that if a proposal is accepted, a contract will be entered into and its performance secured. A Bid Bond to like effect and amount with a corporate surety will be acceptable for this project. Bids must be in writing and signed by or on behalf of the bidders.   All Bidders shall be prequalified with the City of Medford, as provided by law under Oregon Revised Statutes, at least 5 days prior to opening of bids.   All of the provisions of Section 279C.800 through 279C.870 ORS, as amended by Senate Bill 477, relating to wage rates to be paid on all contracts for Public Works in this state must be complied with and the statement attesting to the contractor's willingness to do so must be signed and submitted with the bid.   All bidders must state at the appropriate place in the bid documents, whether or not the bidder is a resident as defined in ORS 279A.120. A percentage increase, as determined by the Department of General Services, will be added to nonresident's bids for the purpose of determining the lowest qualified bidder.   The City of Medford programs, services and activities are open to all persons without regard to race, sex, age, handicap, religion, ethnic background or national origin.  For further information about this equal opportunity policy, contact the Personnel Office in the City of Medford, 774‑2010.  For questions regarding this proposal, contact the Medford Engineering Division, 774-2100.   The City of Medford may reject any bid not in compliance with all prescribed public bidding procedures and requirements, and may reject for good cause any or all bids upon a finding of the agency that it is in the public interest to do so.   Neither the contractor nor his subcontractors will need an asbestos abatement license to perform the work set forth under this notice.     CITY OF MEDFORD, OREGON   Brice Perkins, PE Public Works Operations Manager

Request Bid Packet and/or Plan Holder List and Other Information

Purchasing

Posting Number:  RFP 13-031PR  Project Name:  Design/Build for Hawthorne Park Rennovation  Opening Date:  5/6/2014  Opening Time:  2:00:00 PM  Due Date:  5/6/2014  Due Time:  2:00 PM  Status:  Open  Description:  REQUEST FOR PROPOSALS DESIGN/BUILD for Hawthorne Park Renovation RFP-13-031PR Sealed proposals for Design/Build construction of the Hawthorne Park Renovation will be received for the City of Medford Urban Renewal Agency, Oregon, by Jennifer Habermann, Purchasing Agent, City of Medford, 411 W 8th Street, Room 380, Medford, Oregon 97501, until 2:00 P.M. local time, on May 6, 2014. This project is a Design/Build alternative procurement process and is Exempt from Competitive Bidding pursuant to the criteria set forth in Medford Municipal Code 2.563(B) allowing for alternative contracting methods as described in ORS 279C.335, according to state law. This project will be awarded based on a competitive selection process, but the award will not be based solely on low price quote and rather to the Most Advantageous Proposer to the MURA. Respondents may comment on any specifications which they feel limit competition. There will be a MANDATORY pre-proposal conference and walk-through at 1:30 PM on April 16, 2014. Interested parties must be present to be eligible to submit a proposal. The pre-proposal conference will be held at the Red Cross conference room, 60 Hawthorne St, Medford, OR 97504. Immediately following the meeting, the site walk-through gathering point is at the Hawthorne St. parking lot in the northeast corner of Hawthorne Park, Medford, Oregon. 97501. DESCRIPTION: The Medford Urban Renewal Agency is seeking a design and build firm for the renovation of Hawthorne Park, including the design and construction of (1) replacement and expansion of the parking lot on Hawthorne Street, (2) a dog park north of the existing Main Street parking lot, (3) a playground/plaza area in the northeast section of the park with a restroom, shelter and play elements, including a water play feature and (4) miscellaneous landscape and irrigation areas. The park renovations are guided conceptually by the adopted Master Plan and Conditional Use Permit. The approved Conditional Use Permit (C.U.P.) is attached to the RFP as Appendix 1. The cost for the complete project is not to exceed $900,000.00 and shall include, but not be limited to design, permits, equipment, construction, and contingencies. This project will require a Guaranteed Maximum Price (GMP) for Design-Build of the Hawthorne Park Restoration Project. Proposal documents may be obtained from the City of Medford website at www.ci.medford.or.us. They may also be viewed at the following plan center(s): 1. Medford Builders Exchange, 701 E. Jackson, Medford, OR 97504. 2. McGraw Hill/Dodge Plan Center, 3461 NW Yeon Ave., Portland, OR 97210 3. Eugene Builders Exchange, 2460 W. 11th, Eugene, OR 97402-0414 4. Daily Journal of Commerce, 921 SW Washington St, Ste 210 Portland, OR 97210 5. Contractor Plan Center, 5468 SE International Way, Milwaukie, OR 97222 6. Central Oregon Builders Exchange, 1902 NE 4th St., Bend, OR 97701 7. Douglas County Plan Center, 3076 NE Diamond Lake Blvd, Roseburg, OR 97470 8. Klamath Builders Exchange, 724 Main Street, Ste 204, Klamath Falls, OR 97601 Proposals must be accompanied by a Bid Security as prescribed in the Instructions to Respondents, payable to the City of Medford Urban Renewal Agency, Oregon, in an amount not less than ten (10) percent of the amount of the Proposal. The successful Respondent will be required to furnish the necessary additional bond(s) for the faithful performance of the Contract, as prescribed in the Instructions to Respondents. In accordance with ORS 279B.100 the MURA may cancel the procurement or reject any Proposal not in compliance with all prescribed public Proposal procedures and requirements, or may reject for good cause, any or all Proposals upon a finding of the MURA that it is in the public interest to do so. Proposals received after the time established for receiving proposals will not be considered. Respondents on this work must comply with Federal Construction Labor Standards and with all other applicable federal governmental requirements including, but not limited to, equal employment opportunity actions as specified. No Proposal for a construction contract shall be received or considered unless the Respondent is registered with the Construction Contractors Board or licensed by the State Landscape Contractors Board as required by ORS 671.530. All Respondents must state at the appropriate place in the Proposal documents, whether or not the Respondent is a resident as defined in ORS 279A.120. A percentage increase, as determined by the Department of General Services, will be added to non-resident's Proposals for the purpose of determining the lowest qualified Respondent. The Contract, if awarded, is to be awarded to Respondent who proposes the most beneficial proposal to the public and the MURA. This project does not contain asbestos abatement work and the contractor or (any) subcontractor will not be required to be licensed by the Department of Environmental Quality (ORS 468A.720). The MURA programs, services and activities are open to all persons without regard to race, sex, age, handicap, religion, ethnic background, sexual orientation, or national origin. For further information about this equal opportunity policy, contact the City of Medford Human Resource Office, (541) 774-2010. For questions regarding this proposal, contact the City of Medford Purchasing Agent at (541) 774-2035.

Request Bid Packet and/or Plan Holder List and Other Information

Posting Number:  RFP 13-030TS  Project Name:  Enterprise Resource Planning Consultant  Opening Date:  4/22/2014  Opening Time:  3:00:00 PM  Due Date:  4/22/2014  Due Time:  3:00 PM  Status:  Open  Description:  CITY OF MEDFORD REQUEST FOR PROPOSAL For Enterprise Resource Planning Consultant RFP 13-030TS   The City of Medford is seeking proposals from qualified consultants to provide project oversight and advisory services related to the City’s Enterprise Resource Planning (ERP) software selection and implementation project.   Proposals will be received by Jennifer Habermann, Purchasing Agent, City of Medford, 411 W 8th St, Room 380, Medford, OR 97501 until 3:00 PM, local time, April 22, 2014.   Overview:  The City of Medford is a chartered city with a population of 75,920, is the largest city in Southern Oregon and the county seat of Jackson County. The City is a council-manager form of government. The mayor is elected at large for a four year term. City Councilors are elected for a four year term to represent the City’s four wards.   The City’s current ERP software is Sungard Public Sector’s NaviLine.  It is an IBM System i powered environment that serves the approximately 450 employees with approximately 200 active users.  This system was originally purchased and implemented by the City in 1996.  User access is a mix of 5250 emulation and a browser based Java application. All solicitation documents may be viewed or printed on line from the City’s website at www.ci.medford.or.us or may be viewed onsite at the office of the Purchasing Agent at the address listed above. Packets received from other sources will not be considered valid documents. Please contact the Purchasing Office listed above with any problems viewing solicitation documents.   The City of Medford may reject any proposal not in compliance with all prescribed public bidding procedures and requirements and may reject for good cause any and all proposals upon a finding of the City it is in the public interest to do so.  The City also reserves the right to waive any informality in any proposal and to delete certain items listed in the proposal as set forth herein.   All respondents must state at the appropriate place in the bid documents, whether or not the respondent is a resident as defined in ORS 279A.120.  A percentage increase, as determined by the Department of General Services, will be added to non-resident's bids for the purpose of determining the lowest qualified respondent.   Proposals received after the time established for receiving proposals will not be considered. FACSIMILE PROPOSALS ARE NOT ACCEPTABLE.   The City of Medford programs, services and activities are open to all persons without regard to race, sex, age, handicap, religion, ethnic background or national origin.  For further information about this equal opportunity policy, contact the Human Resources Department of the City of Medford, (541) 774-2010. For the Complete RFP Document, please Click Here.

Request Bid Packet and/or Plan Holder List and Other Information

Posting Number:  RFP 13-030TS  Project Name:  Enterprise Resource Planning Consultant - Addendum I  Opening Date:  4/22/2014  Opening Time:  3:00:00 PM  Due Date:  4/22/2014  Due Time:  3:00 PM  Status:  Open  Description:  For Addendum I for the Enterprise Resource Planning Consultant RFP, click here.

Request Bid Packet and/or Plan Holder List and Other Information

Posting Number:  RFP 13-030TS  Project Name:  Enterprise Resource Planning Consultant - Addendum II  Opening Date:  4/22/2014  Opening Time:  3:00:00 PM  Due Date:  4/22/2014  Due Time:  3:00 PM  Status:  Open  Description:  For Addendum II for the Enterprise Resource Planning Consultant please click here.

Request Bid Packet and/or Plan Holder List and Other Information