Public Works

Posting Number:  SS-850  Project Name:  Intent to Award - Cottage Street Sanitary Sewer Replacement  Opening Date:  4/17/2014  Opening Time:  2:00:00 PM  Due Date:  4/17/2014  Status:  Closed  Description:  NOTICE OF INTENT TO AWARD - Cottage Street Sanitary Sewer Replacement Click here to view the Bid Tab and signed Intent to Award letter. You are hereby notified that the City of Medford intends to award this contract to CENTRAL PIPELINE, INC., which is the apparent responsible low bidder.

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Posting Number:  MS-1502  Project Name:  Micro Surfacing Various Streets in the City of Medford  Opening Date:  4/24/2014  Opening Time:  2:00:00 PM  Due Date:  4/24/2014  Status:  Open  Description:  NOTICE TO CONTRACTORS MS-1502 Micro Surfacing Various Streets in the City of Medford 2014   Sealed proposals addressed to Cory Crebbin, Public Works Director, City of Medford, Oregon, endorsed “Micro Surfacing Various Streets in the City of Medford 2014", will be received at the office of the Public Works Director, 200 S. Ivy Street, Medford, OR 97501, until 2:00 p.m. local time on Thursday, April 24, 2014, and thereafter will be opened publicly and read and will then be referred to the City Council.   This project is located on five (5) street sections listed below, within the City of Medford and Jackson County, Oregon.   STREET SECTION     FROM                    TO                          SY S Riverside Ave E Barnett Rd Stewart Ave 7,456 S Riverside Ave E 10th St E Main St 7,784 N Riverside Ave E Main St E 6th St 1,697 N Riverside Ave 140' S E 4th St E McAndrews Rd 22,673 N Riverside Ave E McAndrews Rd Ohio St 3,169   This project includes all labor, equipment, and materials necessary to construct the following:   The project includes a Type III Micro-Surfacing as specified; on five (5) arterial street sections in the City of Medford, to total approximately 42,779 S.Y. Included in the scope of work is all vegetation/debris removal from cracks, crack seal, paint removal as specified, traffic control, public notification, sweeping, and prep work to mask and restore all manholes, monument cases, valve boxes, storm grates and restore gutter-line to pre-work condition. The City’s field representatives shall determine the exact limits and requirements of each street. Start Date: August 5, 2014. Completion date: Sep 5, 2014. Estimated cost Range: $200,000- $300,000. Class of Work: Asphalt Concrete Paving and Oiling.   The proposal may be obtained Thursday, April 10, 2014, at the City of Medford Engineering Office, 200 S. Ivy Street, Medford, OR 97501.   They may also be examined at the following locations:   McGraw Hill Construction Dodge       3461 NW Yeon Avenue                        Portland, OR Central Oregon Builders Exchange   1902 NE 4th Street                               Bend, OR        Eugene Builders Exchange                2460 W. 11th                                       Eugene, OR Medford Builders Exchange               701 E. Jackson Street                          Medford, OR Daily Journal of Commerce                Electronic only Oregon Contractor Plan Center        5468 SE International Way                  Milwaukie, OR Klamath Builders Exchange               724 Main, Ste 204                                Klamath Falls, OR   Bids must be accompanied by a certified check equivalent to 10% of the proposal payable to the City of Medford, to guarantee that if a proposal is accepted, a contract will be entered into and its performance secured. A Bid Bond to like effect and amount with a corporate surety will be acceptable for this project. Bids must be in writing and signed by or on behalf of the bidders.   All Bidders shall be prequalified with the City of Medford, as provided by law under Oregon Revised Statutes, at least 5 days prior to opening of bids.   All of the provisions of Section 279C.800 through 279C.870 ORS, as amended by Senate Bill 477, relating to wage rates to be paid on all contracts for Public Works in this state must be complied with and the statement attesting to the contractor's willingness to do so must be signed and submitted with the bid.   All bidders must state at the appropriate place in the bid documents, whether or not the bidder is a resident as defined in ORS 279A.120. A percentage increase, as determined by the Department of General Services, will be added to nonresident's bids for the purpose of determining the lowest qualified bidder.   The City of Medford programs, services and activities are open to all persons without regard to race, sex, age, handicap, religion, ethnic background or national origin.  For further information about this equal opportunity policy, contact the Personnel Office in the City of Medford, 774‑2010.  For questions regarding this proposal, contact the Medford Engineering Division, 774-2100.   The City of Medford may reject any bid not in compliance with all prescribed public bidding procedures and requirements, and may reject for good cause any or all bids upon a finding of the agency that it is in the public interest to do so.   Neither the contractor nor his subcontractors will need an asbestos abatement license to perform the work set forth under this notice.     CITY OF MEDFORD, OREGON   Brice Perkins, PE Public Works Operations Manager

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Purchasing

Posting Number:  RFP 13-031PR  Project Name:  Design/Build for Hawthorne Park Rennovation  Opening Date:  5/6/2014  Opening Time:  2:00:00 PM  Due Date:  5/6/2014  Due Time:  2:00 PM  Status:  Open  Description:  REQUEST FOR PROPOSALS DESIGN/BUILD for Hawthorne Park Renovation RFP-13-031PR Sealed proposals for Design/Build construction of the Hawthorne Park Renovation will be received for the City of Medford Urban Renewal Agency, Oregon, by Jennifer Habermann, Purchasing Agent, City of Medford, 411 W 8th Street, Room 380, Medford, Oregon 97501, until 2:00 P.M. local time, on May 6, 2014. This project is a Design/Build alternative procurement process and is Exempt from Competitive Bidding pursuant to the criteria set forth in Medford Municipal Code 2.563(B) allowing for alternative contracting methods as described in ORS 279C.335, according to state law. This project will be awarded based on a competitive selection process, but the award will not be based solely on low price quote and rather to the Most Advantageous Proposer to the MURA. Respondents may comment on any specifications which they feel limit competition. There will be a MANDATORY pre-proposal conference and walk-through at 1:30 PM on April 16, 2014. Interested parties must be present to be eligible to submit a proposal. The pre-proposal conference will be held at the Red Cross conference room, 60 Hawthorne St, Medford, OR 97504. Immediately following the meeting, the site walk-through gathering point is at the Hawthorne St. parking lot in the northeast corner of Hawthorne Park, Medford, Oregon. 97501. DESCRIPTION: The Medford Urban Renewal Agency is seeking a design and build firm for the renovation of Hawthorne Park, including the design and construction of (1) replacement and expansion of the parking lot on Hawthorne Street, (2) a dog park north of the existing Main Street parking lot, (3) a playground/plaza area in the northeast section of the park with a restroom, shelter and play elements, including a water play feature and (4) miscellaneous landscape and irrigation areas. The park renovations are guided conceptually by the adopted Master Plan and Conditional Use Permit. The approved Conditional Use Permit (C.U.P.) is attached to the RFP as Appendix 1. The cost for the complete project is not to exceed $900,000.00 and shall include, but not be limited to design, permits, equipment, construction, and contingencies. This project will require a Guaranteed Maximum Price (GMP) for Design-Build of the Hawthorne Park Restoration Project. Proposal documents may be obtained from the City of Medford website at www.ci.medford.or.us. They may also be viewed at the following plan center(s): 1. Medford Builders Exchange, 701 E. Jackson, Medford, OR 97504. 2. McGraw Hill/Dodge Plan Center, 3461 NW Yeon Ave., Portland, OR 97210 3. Eugene Builders Exchange, 2460 W. 11th, Eugene, OR 97402-0414 4. Daily Journal of Commerce, 921 SW Washington St, Ste 210 Portland, OR 97210 5. Contractor Plan Center, 5468 SE International Way, Milwaukie, OR 97222 6. Central Oregon Builders Exchange, 1902 NE 4th St., Bend, OR 97701 7. Douglas County Plan Center, 3076 NE Diamond Lake Blvd, Roseburg, OR 97470 8. Klamath Builders Exchange, 724 Main Street, Ste 204, Klamath Falls, OR 97601 Proposals must be accompanied by a Bid Security as prescribed in the Instructions to Respondents, payable to the City of Medford Urban Renewal Agency, Oregon, in an amount not less than ten (10) percent of the amount of the Proposal. The successful Respondent will be required to furnish the necessary additional bond(s) for the faithful performance of the Contract, as prescribed in the Instructions to Respondents. In accordance with ORS 279B.100 the MURA may cancel the procurement or reject any Proposal not in compliance with all prescribed public Proposal procedures and requirements, or may reject for good cause, any or all Proposals upon a finding of the MURA that it is in the public interest to do so. Proposals received after the time established for receiving proposals will not be considered. Respondents on this work must comply with Federal Construction Labor Standards and with all other applicable federal governmental requirements including, but not limited to, equal employment opportunity actions as specified. No Proposal for a construction contract shall be received or considered unless the Respondent is registered with the Construction Contractors Board or licensed by the State Landscape Contractors Board as required by ORS 671.530. All Respondents must state at the appropriate place in the Proposal documents, whether or not the Respondent is a resident as defined in ORS 279A.120. A percentage increase, as determined by the Department of General Services, will be added to non-resident's Proposals for the purpose of determining the lowest qualified Respondent. The Contract, if awarded, is to be awarded to Respondent who proposes the most beneficial proposal to the public and the MURA. This project does not contain asbestos abatement work and the contractor or (any) subcontractor will not be required to be licensed by the Department of Environmental Quality (ORS 468A.720). The MURA programs, services and activities are open to all persons without regard to race, sex, age, handicap, religion, ethnic background, sexual orientation, or national origin. For further information about this equal opportunity policy, contact the City of Medford Human Resource Office, (541) 774-2010. For questions regarding this proposal, contact the City of Medford Purchasing Agent at (541) 774-2035.

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Posting Number:  RFP 13-031PR  Project Name:  Design/Build Hawthorne Park Renovation - Addendum I  Opening Date:  5/6/2014  Opening Time:  2:00:00 PM  Due Date:  5/6/2014  Due Time:  2:00 PM  Status:  Open  Description:  To receive Addendum I for the RFP for Design/Build Hawthorne Park Renovation, please click here.

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Posting Number:  ITB 14-032PW  Project Name:  Brush, Scarify, Water & Grade Various Alleys in the City of Medford  Opening Date:  5/13/2014  Opening Time:  2:00:00 PM  Due Date:  5/13/2014  Due Time:  2:00 PM  Status:  Open  Description:  INVITATION TO BID BRUSH, SCARIFY, WATER, AND GRADE VARIOUS ALLEYS IN THE CITY OF MEDFORD PROJECT MS-1411 BID NUMBER 14-032PW Sealed bids addressed to the Purchasing Agent, City of Medford, Oregon, endorsed "Brush, Scarify, Water, and Grade Various Alleys in the City of Medford, ITB 14-032PW" will be received at the Purchasing Office, 411 West 8th Street, Medford City Hall, Room 380, until 2:00 p.m., local time on May 13, 2014 and thereafter will be publicly opened and read. This project includes all materials, labor, and equipment necessary to brush, scarify, water, and grade approximately thirteen- and–a-half (11.8) miles of local "unimproved" alleys in sections "A" through "G" of the City of Medford’s alley system entirely- in Summer 2014. Included in the scope of work is vegetation/debris removal from the alleys to a nominal minimum of 13 feet in width and 10 feet in height; scarifying the alley surface to a minimum of 3" below finish grade; application of water simultaneously with the scarification; and grading the scarified surface back to a proper longitudinal slope and cross-section. All collected debris and vegetative material disposal is the contractor’s responsibility and is considered to be incidental to the work. The City’s field representative shall determine the exact limits and requirements of each alley. Bid documents may be obtained from the City of Medford website at www.ci.medford.or.us or by contacting the Purchasing Agent at 541-774-2035. Bids must be accompanied by a Bid Security as prescribed in the Instructions to Bidders, payable to the City of Medford, Oregon, in an amount not less than ten (10) percent of the amount bid. The successful Bidder will be required to furnish the necessary additional bond(s) for the faithful performance of the Contract, as prescribed in the Instructions to Bidders. Each Proposal must be submitted on the prescribed form and must be in writing and signed by or on behalf of the bidders. Contractors must be qualified in accordance with the applicable parts of ORS 279 and Medford City Code in order to enter into a contract with the Owner for public work in Oregon. To be eligible to bid, the Bidder must submit a fully executed Contractor's Prequalification Form, as outlined in the Invitation to Bid, and be pre-qualified. Prequalification submittals by interested Bidders must be received by the City Engineer at least five (5) calendar days prior to the bid opening date. Interested bidders must be pre-qualified before submitting a bid. Prequalification application forms may be obtained at the office of the City Engineer located at the Engineering Division offices which on the second floor of the Medford City Hall Lausmann Annex, 200 South Ivy Street, Medford, Oregon, 97501 (541) 774-2100 or may be obtained on the City of Medford website at www.ci.medford.or.us. The executed Prequalification Form shall be addressed to the City Engineer at the specified address. No bid will be received or considered unless the bid form contains, or is accompanied by, a statement by the Bidder as part of the bid that provisions required by ORS 279.350 pertaining to prevailing wages shall be included in the Contract. All bidders must state at the appropriate place in the bid documents, whether or not the bidder is a resident as defined in ORS 279.029. A percentage increase, as determined by the Department of General Services, will be added to non-resident's bids for the purpose of determining the lowest qualified bidder. The City of Medford may reject any bid not in compliance with all prescribed public bidding procedures and requirements, and may reject for good cause any or all bids upon a finding of the agency that it is in the public interest to do so. The Contract, if awarded, is to be awarded to the lowest responsive, and responsible bidder. This project does not contain asbestos abatement work and the contractor or (any) subcontractor will not be required to be licensed by the Department of Environmental Quality (ORS 468.883). The City of Medford programs, services and activities are open to all persons without regard to race, sex, age, handicap, religion, ethnic background, or national origin. For further information about this equal opportunity policy, contact the City of Medford Personnel Office, (541) 774-2010. For questions regarding this proposal, contact the City of Medford Purchasing Agent at (541) 774-2035.

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Posting Number:  RFP 13-028FR  Project Name:  A&E for Medford Fire Replacement, Reconstruction & Remodel - Intent to Award  Opening Date:  4/9/2014  Opening Time:  2:00:00 PM  Due Date:  4/9/2014  Due Time:  2:00 PM  Status:  Open  Description:  NOTICE OF INTENT TO AWARD - A & E for Medford Fire Replacement, Reconstruction & Remodel You are hereby notified that the City of Medford intends to award this contract to Straus-Siebert Architects with Mackenzie.  For the full Intent to Award Letter, please click here.

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Posting Number:  RFP 13-029FR  Project Name:  CM/GC for Medford Fire Department  Opening Date:  4/9/2014  Opening Time:  2:00:00 PM  Due Date:  4/9/2014  Due Time:  2:00 PM  Status:  Open  Description:  NOTICE OF INTENT TO AWARD - CM/GC for Medford Department You are hereby notified that the City of Medford intends to award this contract to Adroit Construction Company, Inc. For the full Intent to Award Letter, please click here.

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