Medford City Council Study Session
September 23, 2014
The meeting was called to order at 6:00 p.m. in the Medford Room, City Hall, 411 W. 8t Street with the following members present.
Mayor Gary Wheeler; Councilmembers Daniel Bunn, Tim Jackle, Bob Strosser, Chris Corcoran.
1. Fire Facilities Design: Greg McKown, Building Facilities Superintendent and Brian Fish, Fire Chief opened the presentation. Representatives from Strauss & Seibert Architects, and Adroit Construction were introduced. Chief Fish addressed the Councilmembers and thanked them for their support of this project. He spoke to the work done with the students from the University of Oregon in development of conceptual designs.
Mr. McKown addressed the group and provided the history of the project coming forward. He noted that tonight the Council will be reviewing the schematic and exterior design options. Two options will be presented, a civic contemporary design and a traditional design.
Dave Seibert addressed the Council and spoke to the collaborative relationship with the U of O Sustainable Year Cities program and the presentations and designs that the students brought forward. Their designs were largely supportive of a community civic fire station.
He reviewed project data for the three stations. There was a desire to make the floor plan the same for all three stations, drive through bays, direct access to public streets and secure staff parking.
He reviewed the site plan and schematics for the stations. The stations are primarily the same design which provides options for bulk purchasing of construction supplies and ease of construction.
He then shared the design options. The Civic contemporary design has an emphasis on public meeting areas and apparatus bays, exposed structure, use of natural light, low slope roof, brick and metal exterior finish palette
The traditional design has some same options from contemporary but includes a gable roof line.
Staff is seeking Council design option preference, this is a necessary point in order to move project ahead to develop the GMP and DD.
Councilmembers discussed the two conceptual designs and it was noted that the contemporary design will be slightly less expensive to build and have a somewhat reduced cost for heating/cooling as the interior space is less. Councilmembers supported option 1.
Chief Fish addressed the Council regarding temporary housing needs during the rebuild of FS #4. FS #2 & 3 are new stations being built on bare land and therefore the crews can work from the existing facilities until the new stations are completed. However, FS #4 will require the demolition of the existing building and the crews need to have a facility to work from during construction. Staff reviewed several alternative sites in FS #4 response area but felt that the sites would result in a loss of response time. As an alternate proposal, staff is recommending that a manufactured home and a metal storage building be placed on the land at FS #4 (in the training area) to provide the temporary housing and equipment storage during construction of the new facility.
The manufactured home would be transferred to U.S. Cellular Community Park as the Parks & Recreation Department have a need for an onsite manager of the facility and would be purchasing a similar solution. They are willing to wait until the Fire Department no longer has need of the home and then would move it to the park.
Chief Fish noted that there were funds remaining in the CIP to purchase the land for FS #2 that could be utilized to address the temporary housing/equipment facility.
Council gave a thumbs up to move forwards.
2. Retail & Medical Marijuana Tax Ordinance: Deputy City Attorney Kevin McConnell addressed the Council and provided an overview of the proposed ordinance that will be before the Council at the October 2, 2014 meeting. He noted that the purpose of the ordinance is to avoid abuse of the Medical Marijuana program.
He reviewed the proposed language of the ordinance and noted that the tax rates in the ordinance are proposed based on the tax rate implemented in Washington state.
Council discussed the ordinance and requested that two draft ordinances be present, one that includes the dispensaries and one without the dispensaries.
Meeting adjourned at 7:45 p.m.