MINUTES OF THE MEDFORD CITY COUNCIL MEETING
April 2, 2015
The meeting was called to order at noon in Council Chambers, City Hall, 411 W. 8th Street, Medford with the following members and staff present.
Mayor Gary Wheeler; Councilmembers Daniel Bunn, Michael Zarosinski, Clay Bearnson, Kevin Stine, Dick Gordon, Eli Matthews (*left and returned as noted), Tim Jackle and Chris Corcoran (*left as noted).
City Manager Eric Swanson (*left and returned as noted); Deputy City Manager Bill Hoke; City Attorney Lori Cooper; City Recorder Glenda Wilson
McLoughlin Students of the Month
Rick Parsagian, Assistant Principal, provided an update on school activities and introduced the students of the month.
20. Approval or correction of the minutes of the March 19, 2015 regular meeting
There being no amendments or corrections the minutes were approved as presented.
30. Oral requests and communications from the audience
30.1 David Wick, 2560 Eagle Creek Lane, Ashland, representing Red Earth Descendants, addressed the Council and requested financial support for the 20th Annual International World Peace and Prayer Day/Honoring Sacred Sites from June 17-22.
Mayor Wheeler spoke to the funding request and that we are just moving into a budget cycle. He spoke to the City’s sponsorship of events with in-kind and requested that Mr. Wick submit a budget proposal.
40. Consent calendar
40.1 COUNCIL BILL 2015-26 An ordinance authorizing execution of Amendment No. 2 to Grant Agreement No. 1404 with the State of Oregon Housing and Community Services Department to extend the Agreement to March 9, 2016.
40.2 COUNCIL BILL 2015-27 An ordinance authorizing execution of Amendment No. 6 to Grant Agreement No. 01091 with the State of Oregon Housing and Community Services Department to extend the Agreement to March 16, 2016.
40.3 COUNCIL BILL 2015-28 An ordinance granting a Temporary Construction Easement to Jackson County for construction of a pedestrian and bicycle path at the Highway 62 connection to the Bear Creek Greenway.
40.4 REMOVED By Councilmember Gordon.
40.5 REMOVED By Councilmember Gordon.
Motion: Adopt the consent calendar.
Moved by: Daniel Bunn Seconded by: Eli Matthews
Roll Call: Councilmembers Daniel Bunn, Eli Matthews, Dick Gordon, Chris Corcoran, Tim Jackle, Kevin Stine, Clay Bearnson and Michael Zarosinski voting yes.
Motion carried and the following Council bills were duly adopted: 2015-26, 2015-27 and 2015-28.
50. Items removed from consent calendar
40.4 COUNCIL BILL 2015-29 An ordinance dedicating 20 feet of public right-of-way and a 10-foot public utility easement along McAndrews Road adjacent to Tax Lot 400.
Councilmember Gordon requested a staff report on the extension of Columbus Avenue to the north. Public Works Director Cory Crebbin noted that the easement will not interfere with the future extension of Columbus. He noted that the Columbus Avenue north of McAndrews Road has not been dedicated as public right of way as the City still owns the property.
Motion: Adopt the ordinance dedicating 20 feet of public right-of-way and a 10-foot public utility easement along McAndrews Road adjacent to Tax Lot 400.
Moved by: Dick Gordon Seconded by: Chris Corcoran
Roll Call: Councilmembers Dick Gordon, Chris Corcoran, Michael Zarosinski, Tim Jackle, Eli Matthews, Daniel Bunn, Kevin Stine and Clay Bearnson voting yes.
Ordinance 2015-29 was duly adopted.
40.5 COUNCIL BILL 2015-30 An ordinance awarding a contract in the amount of $362,905 to Knife River Materials, Inc., to perform asphalt pavement repairs on various city streets.
Councilmember Gordon requested the streets that will be repaired be entered into the public record. Public Works Director Cory Crebbin provided a listing of the streets to be repaired to the City Recorder. The streets listed were:
S. Central Avenue from Bank Street to East Barnett Road
Crater Lake Avenue from East Main Street to East McAndrews Road
Corona Avenue from Morrow Road
Cottage Street from East 10th Street to East Main Street
East Jackson Street from Crater Lake Avenue to Hawthorne Street
East McAndrews Road from North Riverside Avenue to the Bear Creek Bridge
East McAndrews Road from Biddle Road to 680 feet west of Crater Lake Avenue
Morrow Road from Biddle Road to Corona Avenue
Sunrise Avenue from Oregon Avenue to Spring Street
Motion: Adopt the ordinance awarding the contract for $362,905 to Knife River Materials, Inc., to perform asphalt pavement repairs on various city streets.
Moved by: Dick Gordon Seconded by: Chris Corcoran
Roll Call: Councilmembers Dick Gordon, Chris Corcoran, Tim Jackle, Clay Bearnson, Eli Matthews, Daniel Bunn, Michael Zarosinski and Kevin Stine voting yes.
Ordinance 2015-30 was duly adopted.
60. Ordinances and resolutions
60.1 COUNCIL BILL 2015-31 An ordinance authorizing execution of a Lease Agreement with the Family Nurturing Center for use of an area adjacent to the Santo Community Center.
Motion: Adopt the ordinance authorizing the Lease Agreement with the Family Nurturing Center for use of an area adjacent to the Santo Community Center.
Moved by: Chris Corcoran Seconded by: Dick Gordon
Parks & Recreation Director Brian Sjothun provided a staff report. He noted that the lease would be for bare land not currently utilized by the Parks Department and the Parks & Recreation Commission is recommending this agreement. He reviewed the process that would be undertaken by the Family Nurturing Center to get the appropriate permits from the City. He also reviewed the lease agreement requirements that require the Family Nurturing Center to perform the maintenance of the building they will be installing.
Councilmember Gordon questioned the placement of the building on a foundation and how the facility would be set up to meet state requirements. Brian Westerhowe, Family Nurturing Center Board member addressed the Council and provided information regarding their building plans. He noted that the building will be placed on a permanent foundation and that they would be extending the landscaping around the building to match the existing landscaping. Cheri Barber, Executive Director for the Family Nurturing Center addressed the Council and noted that they serve children from 3-5 years of age.
Roll Call: Councilmembers Chris Corcoran, Dick Gordon, Daniel Bunn, Tim Jackle, Michael Zarosinski, Kevin Stine, Clay Bearnson and Eli Matthews voting yes.
Ordinance 2015-31 was duly adopted.
60.2 COUNCIL BILL 2015-32 A resolution adopting an eleventh Supplemental Budget for the 2013-15 biennium.
Alison Chan, Finance Director provided a staff report. Councilmember Bunn questioned the reason for the change order for the parking lot. Chris Reising, Deputy City Manager of Development Services addressed the Council and noted that this was a result of the unanticipated excavation and fill required to address some soil issues.
Motion: Adopt the resolution approving an eleventh Supplemental Budget for the 2013-15 biennium
Moved by: Daniel Bunn Seconded by: Chris Corcoran
Roll Call: Councilmembers Daniel Bunn, Chris Corcoran, Tim Jackle, Kevin Stine, Clay Bearnson, Dick Gordon, Eli Matthews and Michael Zarosinski voting yes.
Resolution 2015-32 was duly adopted.
70. Council Business
70.1 Waiver of food prohibition for Land Conservation and Development Commission meeting in Council Chambers
Councilmember Gordon noted that the Land Conservation and Development Commission hold meetings in various communities and had chosen not to consider Medford City Hall due to the restriction of food in Council Chambers. He spoke to the benefit of accommodating this group as this provides an opportunity for the City to observe their process as well as educate them on the Southern Oregon region.
Councilmembers discussed allowing this and requested staff work with the Department of Land Conservation and Development to accommodate the Commission.
70.2 Council Officers Meeting:
Councilmember Bunn provided an overview of the Council Officer’s meeting topics.
a. Media Spot discussion: Staff will be working to continue to keep the regular radio spot. Councilmembers Stine and Bearnson have agreed to attend the April 13 Bill Meyer spot.
b.Senate Bill 931: This bill was introduced by Senator Bates and Representative Esquivel and would remove the sunset clause that prohibits the City from annexing the Timber Products, Sierra Pine and Harry & David properties. He noted that a phone call with Senator Edwards who chairs the Senate Committee on Environment and Natural Resources will take place on Friday, April 3rd. Senator Edwards is seeking information from the City and an indication of the City’s position on the bill.
Councilmembers discussed the legislation. Councilmember Corcoran noted he would need to leave the meeting and hoped that the Council will oppose the legislation as it takes away local control.
*Councilmember Corcoran left the meeting.
Motion: Oppose SB 931 to support the retention of local control.
Moved by: Daniel Bunn Seconded by: Dick Gordon
Roll Call: Councilmembers Daniel Bunn, Dick Gordon, Clay Bearnson, Kevin Stine, Eli Matthews, Michael Zarosinski and Tim Jackle voting yes.
Motion carried and so ordered.
80. City Manager and other staff reports
0.1 Capital Improvement Update Report – Brian Sjothun, Parks & Recreation Director
Brian Sjothun addressed the Council and provided an update.
*Councilmember Eli Matthews left and returned to the meeting.
*City Manager Eric Swanson left and returned to the meeting.
80.2 Medford Forum this month will be Parks & Recreation Director Brian Sjothun on Leisure Services Plan update.
90. Propositions and remarks from the Mayor and Councilmembers
90.1 Proclamations issued:
Prescription Drug Take-Back Day, April 25, 2015
Arbor Month, April 2015
90.2 Further Council committee reports.
a. Councilmember Bearnson reported on the Arts Commission project for art on the I-5 viaduct pillars. He noted the Commission has received 30 submissions for the project.
b. Councilmember Jackle reported on the Council Finance Committee. He noted that staff has brought forward a revision to the Council travel reimbursement policy to change to same policy as staff. Committee is recommending the change.
Motion: Change Council policy for travel expenses in line with staff policy and have resolution brought forward.
Moved: Tim Jackle Seconded by: Kevin Stine
Councilmember Gordon question if the meal is more than per diem would it be reimbursed. Councilmember Bunn questioned the language in the Charter pertaining to full reimbursement for Council expenses.
Council noted that a motion was not required at this time and that staff had received direction to bring this back for Council action at a future meeting.
90.3 Further remarks from Mayor and Councilmembers.
a. Councilmember Bunn reported on the Transportation Coordinating Committee meeting and a request to change the parking prohibition on the east side of Hawthorne Street at the south end of the street.
b. Mr. Swanson noted that the budget issues spreadsheet was previously sent to all Council. He noted staff has met and based on peer review will have a revised list sent out next week.
c. Councilmember Gordon noted that based on his communication with Tim Budman from Comcast, once the FCC has approved the acquisition of Time Warner Cable by Comcast it is anticipated that Comcast customers may have the PAC12 network, hopefully by football season.
100. Adjournment to the evening session
There being no further business the meeting adjourned at 1:33 p.m.
The proceedings of the City Council meeting were recorded and are filed in the City Recorder's office. The complete agenda of this meeting is filed in the City Recorder's office.