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Agenda & Minutes

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Mayor & Council (View All)

City Council Meeting Agenda & Minutes

Minutes
Thursday, December 19, 2019

MINUTES
December 19, 2019

6:00 P.M.
Medford City Hall, Medford Room
411 W. 8th Street, Medford, Oregon

The regular meeting of the Medford City Council was called to order at 6:00 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:

 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Alex Poythress, Eric Stark, Kevin Stine, Michael Zarosinski
 
City Manager Brian Sjothun; Deputy City Attorney Eric Mitton; City Recorder Karen Spoonts
        
20.  Recognitions, Community Group Reports
         20.1     Employee Recognitions
                     Employees from Muni Court and WRD were recognized in their retirement.
 
30.  Oral Requests and Communications from the Audience
30.1    Joanna Wilson, spoke on behalf of the Deaf community, and the issues they have in jail. She does not believe the jail should expand.
 
30.2    Graham Trim, Medford, asked why we are building a bigger jail when mental issues are not taken care of. He spoke of his personal situation.
 
30.3    John Holm, Medford, did not agree with the expansion of the jail as mental health needs to be taken care of.
 
30.4    John Wood, Medford, noted we needed a new jail facility, including meeting other needs, such as mental health.
 
30.5    Peter Ware, Medford, disagreed with a new jail facility.
 
30.6    Ana Alvarez, Medford, opposed a new jail facility.
 
30.7    Jesse Sharpe, Medford, spoke about homeless issues, and the proposed jail facility.
 
30.8    Gloria Linch, Medford, spoke about issues in her neighborhood. She requested the Code be modified regarding posts to cover her motor home.
 
30.9    Alessandra De La Torre, Ashland, requested Council vote no on the jail resolution.
 
30.10  Rich Rohde, Ashland, urged Council to vote no on the jail resolutions.
 
30.11  Virginia Camberos, Phoenix, spoke about racial profiling and urged Council to vote no on the jail resolutions. Councilmember Stine questioned if she had evidence of racial profiling. Ms. Camberos stated she did not but could get that for them.
 
30.12  Chris Luz, Phoenix, is in favor of allowing the public to be able to vote regarding the jail.
 
30.13  Beverly DeLeonardis, Central Point, spoke against the jail proposal.
 
30.14  Scott Plummer, Medford, stated we need more mental health facilities, vs. a new jail.
 
30.15  Bob Strosser, Jackson County Commissioner, provided answers to questions regarding the jail, such as mental health, jail size, stepping up initiative, and transitional housing. He requested the public be allowed to vote. Commissioner Stine questioned if passed, how long before the jail would be ready; Mr. Strosser noted five years.
 
30.16  Bill Mansfield, Medford, stated there are consequences to crime. People should be able to vote on the jail.
 
*Councilmember D’Alessandro left and returned.
 
40.  Approval or Correction of the Minutes of the December 5, 2019 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.
 
50.  Consent Calendar
         50.1     COUNCIL BILL 2019-130
                     A resolution establishing a public hearing date for the vacation of the right-of-way, running roughly east to west, for the portion of Austin Street between Riverside Avenue and the Pine Street intersection. (SV-19-047)
 
         50.3    COUNCIL BILL 2019-132
            A resolution adopting the third Supplemental Budget for the 2019-21 biennium.
 
Motion:  Adopt consent calendar.
Moved by:  Kevin Stine                                                   Seconded by:  Dick Gordon
Roll call:  Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Motion carried and so ordered.  Council Bills approved: #2019-130, 2019-132.
 
60.  Items Removed from Consent Calendar
         Councilmember Stine requested Council Bill 2019-131 be pulled for clarification.
 
         50.2    COUNCIL BILL 2019-131
An ordinance awarding an annual contract not to exceed $65,250 to CFM Strategic Communications, Inc. (CFM) to provide government relations services to the City of Medford. Total contract cost is $391,500 if renewal options are exercised.
 
Councilmember Stine stated he would like any renewal options to come before Council. Chief Administrative Officer Donna Holtz noted that is acceptable and stated how the process would work.
 
Motion:  Approve Council Bill 2019-131
Moved by: Kevin Stine                                                    Seconded by:  Tim D’Alessandro
 
Amended Motion:  Amend motion to allow contract renewals to be approved by Council.
Moved by: Kevin Stine                                                    Seconded by:  Dick Gordon
Amended Motion Roll call:  Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
 
Main Motion Roll call:  Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
 
70.  Ordinances and Resolutions
       70.1     COUNCIL BILL 2019-123 – Continued from November 21, 2019
                     A resolution approving a Jackson County order to initiate formation of a Jackson County Law Enforcement Service District and consenting to the inclusion of City territory within the boundaries of the district.
 
Motion:  Approve the resolution.
Moved by:  Dick Gordon                                                Seconded by: Tim D’Alessandro
 
Councilmember D’Alessandro appreciated those who came to speak; he represents his constituents who should have the opportunity to vote. Councilmember Gordon stated the citizens should be allowed to vote and encouraged Talent to allow their citizens to vote. He also noted we need to be friends with the County. Councilmembers and the Mayor presented their thoughts on this issue.
 
Roll call:  D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes; Bearnson and Brooks voting no.
Resolution #2019-123 was duly adopted.
 
         70.2    COUNCIL BILL 2019-124 – Continued from November 21, 2019
                     A resolution approving a Jackson County order to initiate formation of a Jackson County Law Enforcement Service District and consenting to the inclusion of City territory within the boundaries of the district, except for the City of Talent.
 
Motion:  Approve the resolution.
Moved by:  Kevin Stine                                                   Seconded by:  Tim D’Alessandro
Roll call:  D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes; Bearnson and Brooks voting no.
Resolution #2019-124 was duly adopted.
 
**********
 
Mayor Wheeler called a recess at 7:51 p.m.; the meeting resumed at 8:02 p.m. with the same members present.
 
**********
 
80.  Public Hearings
         80.1     COUNCIL BILL 2019-133
                     An ordinance adopting the 2019 Oregon Structural Specialty Code, Oregon Mechanical Specialty Code, and Zero Energy Ready Commercial Code (formerly Oregon Energy Efficiency Specialty Code) and amending Sections 9.100, 9.101, 9.110, 9.120, 9.150, 9.200, 9.250, 9.251, 9.253, 9.254, 9.300, 9.500, 9.501, 9.503, 9.504, 9.510, 9.511, 9.520, 9.531, 9.532, 9.533, 9.550, 9.560, 9.570, 9.571, 9.572, 9.575, 9.600, 9.602, 9.610, 9.615, 9.620, 9.625, 9.630, 9.635, 9.637, 9.640, 9.645, 9.650, 9.655, 9.701, 9.702, 9.703, 9.704, 9.705, 9.706, 9.707, 9.800, and adding Sections 9.565, 9.810, 9.820, 9.830, and 9.840 of  the Medford Municipal Code to include necessary changes as a result of adopting the 2019 codes and housekeeping corrections.
 
                     Building Director Sam Barnum presented the staff report. Councilmember Gordon questioned if we are adopting the state code only, Mr. Barnum stated that was correct. Councilmember Stark questioned the use of solar; Mr. Barnum noted solar will still be enforceable.
 
Public hearing opened.
No one spoke.
Public hearing closed.
 
Motion:  Approve the ordinance.
Moved by:  Tim D’Alessandro                                        Seconded by:  Kay Brooks
Roll call:  Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
Ordinance #2019-133 was duly adopted.
 
90.  Council Business
       90.1     Proclamations issued: None
                    
         90.2    Committee Reports and Communications
                     a.   Council Officers Update
  • Hope Village requested to add two more duplexes, which would be four more tiny homes.
     
    Motion:  Direct staff to work with Hope Village/Rogue Retreat to amend the agreement to expand the number of units by two duplexes for four more units and present such amendment to the Council for consideration at a future meeting.
    Moved by:  Dick Gordon                                                Seconded by:  Kevin Stine
    Roll call:  Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
     
  • Councilmember Stine noted he has had conversations with Communication Manager Kristina Wilson about our media plan for 2020. We have had a spot on a local radio, although we have not been filling it on a regular basis. He asked Council if we should release that monthly spot. Staff is looking at 5 on 5, Mail Tribune, local news media, and our studio where we can create materials to add to Facebook.
     
  • Councilmember D’Alessandro stated he will soon have information to present to Council regarding the City Manager evaluation process.
     
                         b.   Boards and Commissions Appointments
    Councilmember Stine noted Steve Dickson resigned on the Budget Committee, so we have three openings.
     
    Motion:  Appoint Robert Bartalini and Peter Sage to the City Budget Committee, with terms beginning February 1, 2020 and ending January 31, 2024; appoint Amy Thuren to a partial term beginning immediately and ending January 31, 2021.
    Moved by:  Tim D’Alessandro                                        Seconded by:  Kevin Stine
    Roll call:  Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
    Motion carried and so ordered.
     
    There is one term expiring on the Transportation Commission on January 31, 2020. Four applicants were interviewed: Jay Harland, Jenna Marmon, Paige West, and Christopher Zelmer.
    Roll call:  Bearnson, Brooks, D’Alessandro, Poythress, Stark, and Stine voting for West; Gordon voted for Harland; Zarosinski voted for Zelmer.
    West received six votes; Harland received one vote; Zelmer received one vote. Paige West was appointed to the Transportation Commission, with a term beginning February 1, 2020 and ending January 31, 2023.
     
    Motion:  Appoint Debra Lee and Rose Velasquez to the Multicultural Commission with terms beginning February 1, 2020 and ending January 31, 2023.
    Moved by:  Kevin Stine                                                   Seconded by:  Tim D’Alessandro
    Council approved via voice vote.
    Councilmember Brooks stated the Multicultural Commission would like one additional person on their commission.
     
    Motion:  Appoint Rich Hansen, Mickey Harvey and Chris Rose to the Parks & Recreation Commission, with terms beginning February 1, 2020 and ending January 31, 2023; appoint Josh Schriber to the Parks & Recreation Commission, with a term beginning January 1, 2020 and ending January 31, 2021.
    Moved by:  Kevin Stine                                                   Seconded by:  Dick Gordon
    Roll call:  Bearnson, Brooks, D’Alessandro, Gordon, Poythress, Stark, Stine, and Zarosinski voting yes.
    Motion carried and so ordered.
     
                         c.   Council Reports
  • Councilmember Stine reported about a recent RVMPO meeting and local streets that will have improvements.
  • Councilmember Poythress met with the Parking Committee where expectations were given.
  • Councilmember Zarosinski attended the National League of Cities Conference. He questioned how to provide Council with the information obtained. City Manager Sjothun will help him coordinate a report to provide to Council, and suggested he meet with staff if needed.
  • Councilmember Brooks noted the Multicultural Commission would like to go from seven to eight members. Deputy City Manager Mitton stated this is set by Code.
     
    Motion:  Direct staff to make the Code change for the number of members on the Multicultural Commission from seven members to eight.
    Moved by:  Kay Brooks                                            Seconded by:  No second received
    Councilmember Stine stated historically there are quorum issues with the Multicultural Commission and this could make it harder to make quorum. Councilmember Poythress noted we haven’t quite figured out what to do with this Commission. Councilmember Brooks noted the membership has changed tremendously and are committed to this work. Councilmember Stark noted there was talk about changing the name and perhaps that needs to be changed in the Code as well. Mr. Sjothun noted there was a study session in July where direction was given at that time as Councilmember Stark stated. The staff liaison has moved from the City Manager’s office to the Police Department. Staff will follow up to make sure that information has gone with the new Police liaison.
     
    Councilmember Brooks pulled her motion.
     
  • Councilmember Zarosinski attended an ACCESS board meeting where many compliments were received pertaining to the livability team.
     
    100. City Manager and Staff Reports
     
    110. Adjournment
             There being no further business, this Council meeting adjourned at 8:47 p.m.
     
    The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
     
     
     
     
    Karen M. Spoonts, MMC
    City Recorder

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